Attachment B - Answers to Questions

RFQ #NS14-166

ATTACHMENT B - ANSWERS TO QUESTIONS

Section IV. Solicitation Requirements: the vendor’s response to this RFQ shall include answers to the following questions. So that questions and answers can easily be followed, please ensure that each question and its number is stated immediately before your response. Any deviation from this format and sequence may result in a response being rejected.

1. Vendor Background and Information – (Scored Pass/Fail):

1.Vendor shall provide name and/or dba and headquarter address and any Idaho addresses of your company.

2.Vendor shall provide the name, address, phone and email address for the duly authorized agent submitting the response for the company.

3.Has your company been in the vehicle leasing business at least five (5) years? If yes, for how long?

4.Vendor shall provide a full description of the company (including experience performing like services for academic institutions, public transportation agencies, municipalities, or other governmental agencies), qualifications and organizational chart.

5.Vendor shall provide a general description of the individual or firm’s financial situation and identify all conditions such as bankruptcy, pending litigations, planned office closures, impending merger, etc.

6.Vendor shall provide copies of all documents that could become a part of a final Agreement arising from this process.

7.Vendor shall provide name of person who would be assigned to the University contract. Detail the rep’s experience in performing work of a similar nature.

8.Vendors shall identify subcontractors (maintenance facilities) by name, address and telephone number.

9.Vendors shall identify any and all insurance requirements imposed on the University as a condition of leasing vehicles. Insuring the vehicles under this contract is an option.

10.Vendors shall identify entity holding title to the vehicles during the term of the lease.

11.Vendor shall provide a detailed description of the fleet management services offered as described in the Scope of Services including but not limited to:

1. Insurance Program.
2. Maintenance and Repair Program.
3. Physical Damage Program.
4. Vehicle resale process.

1. Maintenance and Repair Requirements (Scored Pass/Fail):

The University requires that each vehicle be maintained bumper-to-bumper in normal operating condition with all maintenance and repairs performed not only to maintain the warranty but throughout the life of the lease.

1.Due to estimated mileage, warranty will likely expire before the end of the lease. Nevertheless, complete maintenance and repair program costs are to be fixed and guaranteed throughout the life of the lease.

1. Describe what is not included in your bumper-to-bumper maintenance and repair program.

2.Provide detail on the program including, but not limited to:

1. Location of facilities that will perform maintenance and repair in California and Washington.
2. Monitoring, tracking, and service-required notification capabilities / procedures.
3. Compatibility with manufacturer’s warranty.
4. Qualification requirements for those performing work on leased vehicles.

1. Rolling Lease (NTE 15K/yr) – Considering the estimated annual mileage, the University is concerned with end-of-life value. Complete the column on the Cost Schedule Attachments A-1, A-2 and A-3 if you have such a program to replace the vehicles every 15,000 miles and provide an explanation of the process. The university is interested in a level month-to-month cost.
2. Other Requirements (Scored Pass/Fail):

1.The Contractor shall establish and maintain an appropriate organizational structure to enable University management of this contract. List contact names/numbers and escalation personnel. Documentation supporting the Contractor’s ability to service the contract (including but not limited to office locations) should be included with your quotation.

2.Define reporting capabilities including monthly management reports, comprehensive invoicing, maintenance notification, and electronic capabilities.

3.Vendors shall propose a desired timeframe or mileage interval different than levels requested by the University, if such intervals provide advantages to the Vendor, the University, or both, such as lower lease prices due to better vehicle resale potential.

4.Confirm both vehicle comply with California emissions standards.

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