Assistant Clerk: Membership

ProvoPeak 7th Ward

Your leaders and individuals who previously held this calling have created this document in order to help you understand and magnify your calling. You should also refer to the scriptures, counsel from leaders, the Church Handbook of Instructions, and the spirit for guidance. You can help keep this document up to date adding your insights.

Who to Report To: You report to the Ward Clerk. You should meet personally with the Ward Clerk on occasion to discuss ways you can help the Ward Clerk and magnify your calling.

Training: Training should be provided by the Ward Clerk as soon as you are called. Occasionally the stake may provide training also.

Publications: ?

Church Handbook of Instructions: p. 17

Meetings You Attend:

Training meetings occasionally
Other meetings as the bishopric requests
Other meetings as the bishopric or ward clerk requests

Duties / Recommendations:

Request records for new move-ins
Move records out as soon as possible for people who have moved. Move the records out whether a forwarding address is known or not. Move records out immediately for people who are single and living in a student apartment and are of BYU student age, but move the records to the appropriate student ward. Obtain a map showing which wards overlap ours.
Get the ward leadership to identify new people, people who have moved out, and unknowns. One way to do this might be to give the ward list every month to the:
Elders Quorum President
Relief Society President
High Priest Group Leader
Ward Mission Leader

They could then respond with names of move outs and unknowns. This could be done during ward council or perhaps even by email.

Make sure the preferred name on the membership record is correct. They may have written this down on the back of the program (the preferred name for Christopher John Johnson might be Christopher, or Chris, or John).
Make sure the address is formatted consistently.
Give the bishopric the new membership records to read into the ward during sacrament meeting. We only read in the records of people we know are really supposed to be in our ward, and only after we have called them (see the next item).
Call individuals whose records have come in to the ward. There are several reasons to do this.
If you didn’t request the records, find out if they are really attending our ward or if they are attending one of the many other wards that overlap ours (or no ward).
Find out if we have all the records for their family (sometimes records for husbands and wives and children don’t all come together)
If there is any doubt, find out how to pronounce their name and indicate that on the record you give to the bishopric to read into the ward during sacrament meeting.
Let them know when we are planning on reading in their records and if they won’t be in attendance, postpone it until they will be. It is nice to have them their when their records are read so the ward can see them. Also, if they are gone and don’t know that we read in their records they may be left thinking that we never did it.

Last Updated: 30 May 2006Page 1 of 2

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