Artists Film and Video
Artist Film and Video Fund 2006
Information Sheet
This Information Sheet is for visual artists who wish tomake an application to the Artist Film and Video Fund(deadline 3 July 2006)and should be read in conjunction with the Scottish Arts Council Individuals: Application Guidelines 2006/07which is available from the Scottish Arts Council Help Desk and website:
Scottish Screen and the Scottish Arts Council are committed to supporting new innovative and experimental work.
The Artist Film and Video Fund was set up in 2004 to fund visual artists working in the medium of film and/or video and is a partnership between Scottish Screen and the Scottish Arts Council.
The objectives of the fund are:
1.To support artists to produce innovative and experimental quality work through increased funding.
This scheme can provide artists with funding to enable the production of ambitious new moving image work. Artists will normally be expected to have established a body of work of significant quality outside formal education and to be able to demonstrate acommitment to artistic practice.
2. To raise the profile of both individual artists and moving image work, developing
critical discourse and public awareness.
Scottish Screen and Scottish Arts Council will offer expertise on distribution and the promotion and profiling of artists and their work.
Funds available
A fund of £50,000 is available for the financial year: 1 April 2006 to 31 March 2007. Awards of up to £15,000 will be given and the minimum award available is £5,000.
Deadline: 3 July 2006
Festivals and other exhibition opportunities
Following receipt of an award Scottish Screen and Scottish Arts Council will meet and work with the artists, advising on:
- potential exhibition contacts and opportunities including international and UK art and film festivals,
- ways to enhance their international profile within the industry,
- opportunities to raise public awareness of their work,
- and new developments within contemporary film and/or video work.
Scottish Screen will not be able to distribute the film on the artist’s behalf; however, it will promote the film when speaking to programmers and exhibitors, and, if appropriate to the work, will include it in its annual brochure and DVD.
As well as offering advice on distribution and presenting work, the Scottish Arts Council will profile the fund, drawing on the work produced, through press releases, magazine articles, and commissioning a piece of writing on artists’ film.
Application Process
When researching your application one of the most comprehensive websites to refer to is gives information on distribution, promotional materials, agencies, and issues to consider such as equipment, masters and copies, documentation, installation, storage etc.
Your application should include:
A. Scottish Arts Council Application Form for Individuals
B. One copy of your previous work on VHS or DVD.
Artists are asked to label and date the work on the copy. A maximum of 10 minutes will be given to view work by each applicant, please edit your work accordingly.
C. A budget, taking into consideration points 1 to 5 below:
1. Exhibition and distribution materials
You should research and consider carefully the best formats for the creation and exhibition of your work. You could consider the following formats which are the most common for exhibition purposes. You will need to research the cost of any transfer of your work from its original format to its exhibition format.
You may want to refer to Appendix A:Research links for originating and exhibition formats
i)35mm or 16mm film prints (if appropriate to the work)
ii)Digital Betacam copies of the film. This would act as your master copy unless you have an alternative master.
iii)Beta SP copies of the film. Most cinemas and festivals prefer to show Beta SP rather than Digibeta.
iv)DVD - many gallery spaces and some cinemas prefer to project from DVD.
v)If you are entering your film for festivals, you will need to budget for sending VHS copies or DVDs or submission purposes.
2. Delivery materials to Scottish Arts Council and Scottish Screen
In addition to the Scottish Arts Council evaluation form, artists in receipt of a funding award will be asked to submit delivery material to the Scottish Arts Council and Scottish Screen. This will comprise;
i)One copy of the work for archive purposes for Scottish Screen, and one copy to be held by the Scottish Arts Council. If the project is to be
exhibited as a film print or on digibeta, then the archive copy should
be a digital betacam (letterboxed) copy. If the work is to be exhibited
on DVD, then a DVD is acceptable for archive purposes.
ii)If applicable, duplicates of originals of release forms, music contracts
and copyright agreements and/or licensing material showing that the
rights have been cleared for all the exhibition rights that you will need
in order to show the film/video (including festival rights)
ii)Short film information form (to be supplied by Scottish Screen). This
will includeshort synopses/descriptions of the film and contact details
for the personnel.
3. Distribution and promotional materials
This may include costs for the creation of preview materials, festival submission costs and print traffic as well as any exhibition materials that you will require.
4. Music and license materials
If you are using non-original music or archive footage you may need to allow for clearance costs in your budget. Please see Appendix B for more information on clearances.
5. A contingency
Usually between 2% and 5% of the total budget.
Assessment
All applications will be considered by a peer panel including a representative from Scottish Screen and the Scottish Arts Council and two established visual arts practitioners. This panel will assess the eligibility and quality of artists’ applications supported by their previous work according to the fund’s objectives. Artists will be notified in writing of the panel decisions by 1 August 2006.
Award
A delivery date for the work will be set after consultation between the Scottish Arts Council and the artist at the time of award.
Please note:
The usual terms and conditions apply, as set out in the Scottish Arts Council Individuals: Application Guidelines 2006/07.
In addition artists must credit Scottish Screen and Scottish Arts Council with the following:
"Supported by The National Lottery® through Scottish Screen" together with the Crossed Fingers National Lottery/Scottish Screen logo (in a format supplied by Scottish Screen)
The Scottish Screen National Lottery Funded logo must be used on all publicity materials associated with the Fund and the individual Films including publicity material.
Anyone granted rights in the Film must accord the credits required above.
Please note:
The fund is for visual artists working in film and/or video – the film or video is the artwork. The fund is not for the production of films about visual art or artists. An applicant will be expected to demonstrate that the context of their practice is in the visual arts.
Contacts
Artists who are not sure which fund is most appropriate to their work are advised to seek guidance from either:
Wendy Law, Visual Arts Officer at Scottish Arts Council
Telephone: 0131 240 2487
E-mail:
Scottish Arts Council Help Desk
Telephone: 0845 603 6000 (UK local rate)
E-mail:
Website:
Julia Caithness, Short Film Executive at Scottish Screen
Telephone: 0141 302 1743
E-mail:
Appendix A
Research links for originating and exhibition formats
Film Bang – Scotland’s Film and Video Directory – Camera Hire
Film Bang – Scotland’s Film and Video Directory – Duplication and Transfer Services
Film Bang – Scotland’s Film and Video Directory – Film Laboratories
Nordisk Film – Cinevator process – an alternative way to create 35mm prints
Swiss Effects – Film Laboratory
Appendix B
Clearances
Music clearance is a minefield and in theory, music should be cleared for any exhibition situation, including festival and gallery exhibition. The best choice is usually to commission your own music, as you can then be sure that you are getting all the rights you need for the agreed fee. It is acceptable practice to buy all rights for the music.
If you use published music, it can be expensive to clear the rights you need. If you do go down this route, the following information may be useful:
Production Music (Library Music) can be licensed via the website at the charges are shown in the 'Feature Films" section of the Rate Card (e.g. F2: Festivals (up to 100 copies of the programme) £27 per 30 seconds or part thereof within Europe or any other one continent or £56 per 30 seconds or part thereof for worldwide coverage).
Commercial Music tracks would need to be licensed directly with the publisher in most cases but the MCPS does represent some publishers for this type of use.
If you call the Media Licensing hunt line on 020 7306 4500 with full track details (song title plus artist and/or writers) they will be able to advise you who are the copyright owners are and whether you need to contact them directly or whether they are represented by MCPS for this type of usage. If the MCPS do represent the publisher/writer, then a Media Licensing Advisor will need to contact the owners for their permission and negotiate a licence fee with them before the track can be used.
Acquired Footage
You may access footage from archive or other sources for use in your work but again you must ensure that you clear the rights that you need. You must ensure if you use any acquired footage that you have cleared for festival use and that you have full knowledge of whether the acquired material is clearable for further exploitation and if so, at what further cost to you.
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