Annual Performance Assessment Report

Annual Performance Assessment Report

1

FORM – VII

RUBBER BOARD

ANNUAL PERFORMANCE ASSESSMENT REPORT

REPORT FOR THE YEAR / PERIOD ENDING 1st April 2013 to 31st March 2014 (Format for Stenographers Gr.I & Personal Assistants)

PART – I

PERSONAL DATA

(to be filled in by the office)

1. Name of Officer:

2. Employee Code:

3. Designation / Post held:

4. Date of Birth:

5. Whether the Officer belongs to

Scheduled Caste / Tribe :

6. Date of continuous appointment :

to the present grade

7. Whether permanent / temporary :

8. Name of Officer with designation: Name of Officer & Date from which attached

with whom attached during the

period under report

9. Periods of absence from duty, (on leave,

training, etc.) during the year. If undergone

training, specify subject and period)

PART – II SELF APPRAISAL

(to be filled in by the ‘Officer reported upon’)

  1. Key items of duties and responsibilities of the post in the order of importance.
  1. Enumerate items of tasks and targets assigned to the officer for completion during the year

3.(A) Please state briefly, the shortfalls with reference to the targets/objectives/goals

  1. Academic and professional achievements during the year.

4. Please state whether the annual return on immovable property for the preceding

calendar year was filed within the prescribed date. If not, the date of filing the return

should be given.

5Brief resume of work done by the officer bringing out any special achievement during the

year. In the event of achievement gap, furnish reasons. (The resume should not exceed

300 words) (Additional sheet for self-appraisal will not be accepted).

Place :

Date : (Signature of the ‘Officer reported upon’)

PART – III

1. Does the Reporting Officer agree with the statement made in Part II? If not, the extent

of disagreement and reasons thereof.

APPRAISAL

Numerical grading is to be awarded for each of the attribute by the Reporting Authority, which should be on a scale of 1 – 10 where 1 refers to the lowest grade and 10 to the highest.

(Please read carefully the guidelines before filling the entries)

(A) Assessment of work output (weightage to this Section would be 40%)

Sl.
No. / Particulars / Grades by Reporting Authority / Revised Grades by Reviewing Authority
(if doesn’t agree with col.2) / Initial of Reviewing Authority
i) / Quality of Work
ii) / Level of Professional Skill
iii) / Trust worthiness in handling secret and top secret matters and papers
iv) / Maintenance of engagement diary and timely submission of necessary papers for meetings, interviews, etc.
Overall Grading on “Work Output” [average of (i) to (iv) ]
Weightage = (average x 40%)

(B)Assessment of personal attributes (weightage to this Section would be 30%)

Sl.
No. / Particulars / Grades by Reporting Authority / Revised Grades by Reviewing Authority
(if doesn’t agree with col.2) / Initial of Reviewing Authority
i) / Attitude to work
ii) / Intelligence, keenness and industry
iii) / Maintenance of Discipline
iv) / General assessment of personality, character and temperament including relation with fellow employees
v) / Sense of responsibility
vi) / Communication Skills
vii) / Ability to work in team
viii) / Ability to meet deadline
ix) / Regularity and Punctuality in attendance
Overall Grading on ‘Personal Attributes’[average of (i) to (ix)]
Weightage = (average x 30%)

(C ) Assessment of functional competency (weightage to this Section would be 30%)

Sl.
No. / Particulars / Grades by Reporting Authority / Revised Grades by Reviewing Authority
(if doesn’t agree with col.2) / Initial of Reviewing Authority
i) / Proficiency and accuracy in Stenographic work
ii) / Ability to draft notes, letters, minutes, briefs and ability to prepare summary etc. (In case such items of work have been performed by the officer)
iii) / Inter-personal relations
iv) / Coordination ability
v) / Promptness in disposal of work
Overall Grading on ‘Functional Competency’[average of (i) to (v)]
Weightage = (average x 30%)

Note: The overall grading will be based on addition of the mean value of each

Group of indicators in proportion to weightage assigned.

GUIDELINES REGARDING FILLING UP OF APAR WITH NUMERICAL GRADING

  1. The columns in the APAR should be filled in with due care and attention and after devoting adequate time
  1. It is expected that any grading of 1 or 2 (against work output or attributes or overall grade) would be adequately justified in the pen-picture by way of specific failures and similarly, any grade of 9 or 10 would be justified with respect to specific accomplishments. Grades of 1-2 or 9-10 are expected to be rare occurrencies and hence the need to justify them. In awarding a numerical grade the reporting and reviewing authorities should rate the Officer against a larger population of his / her peers that may be currently working under them.
  1. APARs graded between 8 and 10 will be rated as “Outstanding” and will be given a score of 9 for the purpose of calculating average scores for empanelment / promotion.
  1. APARs graded between 6 and short of 8 will be rated as “Very Good” and will be given a score of 7.
  1. APARs graded between 4 and 6 short of 6 will be rated as “Good” and given a score of 5.
  1. APARs graded below 4 will be given a score of “Zero”.
  1. Calculation of Overall grade

OVERALL GRADE = Average on Work Output (Part III (A) x 40%) + Average on Personal Attributes (Part III (B) x 30%) + Average on Functional Competency (Part III (C) x 30%)

For the ease of calculation, the co-relation between grade, rating and scores are given below.

GRADE / RATING / SCORE
8.00 and above / Outstanding / 9
6.00 and above but below 8 / Very Good / 7
4.00 and above but below 6.00 / Good / 5
Below 4.00 / Average / 0

PART – IV - GENERAL

(To be filled by the Reporting Officer)

1. Relations with the Public (wherever applicable)

2. Training

(Please give recommendations for training with a view to future improving the

effectiveness and capabilities of the Officer)

3. State of Health

4. Has the employee ever been reprimanded for indifferent work or for other causes

during the period under report

5.Integrity (Please comment on the Integrity of the Officer)

6. Overall numerical grading on the basis of weightage given in Section A, B and C in

Part-III of the Report

Signature of the Reporting Officer

Place: ……………….Name in Block Letters:

Date: ……………….. Designation:

PART – V

REMARKS OF THE REVIEWING OFFICER

1. Length of Service under the Reviewing Officer during the reporting period:

2. Do you agree with the assessment made by the Reporting Officer with respect to

the work output and the various attributes in Part – III & Part – IV?

(In case you do not agree with any of the numerical assessments of attributes,

please record your assessment in the column provided for you in that section and

initial your entries)

Yes / No

3. In case of disagreement, please specify the reasons. Is there anything you wish to

modify or add?

4. If the Officer reported upon is a member of Scheduled Caste / Scheduled Tribe,

please indicate specifically whether the attitude of the Reporting Officer in

assessing the performance of the SC / ST Officer has been fair and just?

5. Overall numerical grading on the basis of weightage given in Section–A, Section–B

and Section – C in Part – III of the Report.

Signature of the Reviewing Officer

Place: ……………….

Date: ………………..Name in Block Letters:

Designation:

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