2015Troop / Crew Participant’s Packet
All Participants Need to Know This!
October 23-25, 2015
Camp Munhacke
Rota-Kiwan Scout Reservation
Contents
Haunted Coordinators
Friday – October 23, 2014
Saturday – October 24, 2014
Sunday – October 25, 2014
What
Who
When
Where
Check In
Cost
Unit Registration
Haunted Station Registration
Emergency Information
Injury or Illness
Communication Board
Trash
Haunted Coordinators
Camp Munhacke:
Her Wickedness Lovice Briggs: (517) 294-0537,
Haunted HQ located at the Camp Master Building
Rota-Kiwan Scout Reservation:
His Darkness Ryan Juarez: (269) 209-9578,
Haunted HQ located at the Cub Scout Dining Hall
Please contact us if you want to help staff, volunteer for flag ceremonies, Scouts Own Service or if you have any questions.
Haunted Woods 2015 Schedule
Friday – October 23, 2015
5:30 – 9:00 PM Arrive, *Early Check-In*, Set-Up Camp
**Note: Campsites and Haunt Stations are in separate areas.
9:00 PM Wizards Meeting (SPL and an Adult Leader)
11:00 PM Taps/Lights out/Quiet time
Saturday – October 24, 2015
7:00AM Reveille
7:00 – 8:00 AM Late Check-In (Haunted HQ)
7:00 – 8:00 AMBreakfast – units prepare their own meal
8:00 – 8:10 AM Opening Flag Ceremony (Haunted HQ)
8:10 – 8:20 AM Patrols Travel to Stations as assigned to them at Friday Night Wizards Meeting or Saturday Check-In
7:00-4:00 PM Set up Spook Stations, Hospitality & Craft Areas
12:00 – 12:55 PM Lunch – units prepare their own meal
3:00 – 4:00 PM Final Station Inspections
4:00 – 4:30 PM Dinner – Units prepare their own meal
4:45 PM Prepared for Participants
5:00-6:30 PM Stations open for ***Spooky but NOT SCARY** Cub/Family Audience
6:30-8:00PM Stations open for ***Scary-Intense*** Cub/Family Audience
8:00PM Registration Closed and Sweeper Begins
9:00 PM Station Breakdown (more time available on Sunday) or until told
10:00 – 11:00 PM Camp Cracker Barrel & Awards Ceremony (Haunted HQ- Provided by Staff Cooks)
11:00PM Taps/Lights out/Quiet Time
Sunday – October 25, 2015
7:00 AM Reveille
7:00 – 8:00 AM Breakfast – units prepare their own meal
8:00 AM Wizards (SPL and Scoutmaster/Advisor) Meeting
8:00 – 12:00 Noon Breakdown Spook Stations and Campsites
10:00 AMSunday Checkouts Begin
Essential Information
What
A Boy Scout HAUNTED WOODS is a FUN FALL event. Mother Nature does not always cooperate very well, and Troops and Crews need to BE PREPARED for any weather. Boy Scout Troops and Venturing Crews will compete against each other to create SPOOKY and FUN stations. These stations could be a Spook, Craft or Hospitality Station. Stations will be assigned by Haunt Chairs on a FIRST REQUEST/ FIRST RECEIVED basis. Submit the Station form to the Haunt Chair for your camp location.
Troops and Crews will be creating Haunt Stations for Cub Scouts and families. NO GUNS, REAL CHAIN SAWS, OR REAL KNIVES will be allowed as props. Acceptable props include: plastic knives and axes, toy chain saws, Nerf guns WITHOUT ammo. Cub Scouts and families will be given flags. If a flag is raised, Scouts will immediately STOP what they are doing and adapt to the situation.
New this year! If you hand out food, you MUST have a trash can at your haunt station and MUST practice Leave No Trace. If it came from your haunt and ended up in another, you are responsible for helping to clean it up.
Several trophies are to be awarded! Stations will be judged by the participants and by a panel of judges for originality, creativeness, theme appropriateness and fun! Stations may receive BONUS points for Scout Spirit, teamwork and patrol method during the set-up of stations. Scouts are expected to be in Uniform or Halloween Costume.
Trophies will be awarded at Saturday Night’s Cracker Barrel.
Units must provide materials for stations and all other meals and snacks except for Saturday's cracker barrel.
At each Haunt Station, the following items are required for eligibility for the competition:
- Unit Station Sign: Please include your station number, unit number, home city, etc.
- Poster Board available Friday Night(courtesy of Manchester Industries)
- Scout Spirit and Patrol Method
Note: Each station must be staffed by Scouts and have Two-Deep Adult Leadership during Cub Event hours.
Early bird registrants may request specific stations of Haunt Chairs on a FIRST REQUEST/ FIRST ASSIGNED basis. Submit the Station Request form to the Haunt Chair for your camp location. Station Request forms can be found on the Resources tab on the event page.
For Camp Munhacke email Lovice Briggs:
For Rota-Kiwan Scout Reservation email Ryan Juarez: .
Who
All Boy Scout Troops, Venturing Crews, Sea Scout Ships, and Order of the Arrow Chapters. Webelos Scouts are welcome to come out for the day but per MCC guidelines they are not encouraged to stay overnight at Camporee type events.
When
Friday, October 23 – Sunday, October 25, 2015
Early Check in begins at 5:30 PM Friday. All units should be off site by 12:00 Noon Sunday.
Where
Camp Munhacke
20120 Bartell Road
Gregory, MI 48137
Rota-Kiwan Scout Reservation
6278 Texas Drive
Kalamazoo, MI 49009
Link to Southern Shores Field Service Council
Check In
Units may check in 5:30-9PM on Friday or 7:00-8:00 AM on Saturday.
Units planning to Tent Camp should plan on arriving to camp between 5:30 – 9 PM (Unit Leaders be advised, please ensure your Scouts are properly prepared to camp in variable Fall weather conditions.)
Upon arrival, all troops should check in at the Munhacke/Rota-Kiwan Haunted Headquarters with their unit rosters filled out and any unpaid fees.
All units must check out at Haunted Headquarters before leaving camp. Each spook station and camp site will be inspected before check out is granted. Event patches will be distributed at check out.
Cost
Participant Registration Fee / Registration Period$10 per Scout / $10Scouter / General: Now – Oct 11, 2015
These fees include: Camp fees, Patch, Saturday Sack Dinner, and the Saturday Cracker Barrel.
Early Bird Registrants may request a specific Haunt Station (see below). Haunt Coordinators will assign stations to General Registrations.
Cabins may be available for an extra charge. Please contact your site chair for pricing and availability. Cabins are available on a “first come, first serve, and limited availability basis.”
Register at the Michigan Crossroads Council Website, Southern Shores Field Service Council 2015Haunted Woods. Ensure you note the Location of each Haunt.
For Payment and Refund information please refer to the MCC official policy at:
EVERY person is asked to bring a can of soup. Soup cans will be donated to a local food pantry.
Unit Registration
ALL VISTIORS AND PARTICIPANTS MUST BE REGISTERED ONLINE.
Registration is online
Rota-Kiwan:
Munhake:
All online registrations must be submitted by Oct. 11, 2015. Units may add participants beyond their online registration at the time of arrival, but walk-ins are not guaranteed a patch.
Be sure to check the “Resources” tab on the Event page for camping policies specific to your camp! Some policies vary between Camp Munhacke and the Rota-Kiwan Scout Reservation.
Units may participate in a Saturday Only option.
Haunt Station Registration
After registering your unit online, please email the Station Request Form to your Haunt Coordinator. Early Registrations may request a specificHaunt Station. Otherwise Haunt Stations will be assigned by Haunt Coordinators on a FIRST REQUEST/ FIRST ASSIGNED basis. Please see the “Resources” tab on the event registration page for the Station Request Form.
Safety Considerations
- Keep your station free of hazards.
- Keep the health and safety of all Scouts and families a priority at all times.
- Be mindful of the Guide to Safe Scouting.
- Keep in mind that there will be young children walking through your station in the dark.
Injury or Illness
Send (2) runners to the headquarters or nearest staff member. Don’t move injured patients. Keep them warm and comfortable. Note and report the following:
- Exact location
- What happened? Are they conscious and breathing? Obtain description of injury. How many injured?
- Patient’s name, age, sex and Troop/Crew if known
- What First Aid has been given?
- Who is with the patient?
- Who is caring for the patient?
- Time of accident
Communication Board
A Communication Board will be set up in the Haunted HQ. It will have a current schedule and any odds/end information.
Trash
Troops are responsible for their own trash. All trash must be packed out by Sunday morning. REMEMBER: If you pack it in, you pack it out!
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