A.Responsibleforenforcement Ofthe Constitution,Bylaws,Andstandingrules Of
BYLAWS
(OrganizationTitle)
The following Bylaws are setforth forthenormal operation and administrationof the Associationand willbedirected on and aguide forassociationofficersand members.
ARTICLEIDUTIESOFOFFICERS
1.President:
a.Responsibleforenforcement ofthe Constitution,Bylaws,andstandingrules of theAssociationandensuringtheAssociationisgoverned by suchrulesand regulations.
b.Presides at allmeetings of the Association.
c.Ex-officiomember of allcommittees except theNominationCommittee.
d.Appointsspecial committeesas deemednecessary.
e.Signsall minutes of the Association
f.Authorized to approvefor payment by thetreasureanybills, not includedin the budget, for theAssociation operation,not toexceed$50.00or thebal-ance, whichever is lesser.
g.Appoint anominatingcommitteepriortoeachelection.
h.Mayco-signchecks.
i.Willnotify BaseCommander in writing of intent to dissolve the Associa-tion.Theintentletter willincludea time-phasedaction plan IAWAFI34-223paragraph 12.3.
2.Vice President:
a.Assumes the duties of the Presidentinhis/herabsence.
b.Insures theaccounts of the Association areaudited priortobeingturnedoverto theincomingTreasure.
c.Mayco-signchecks.
3.Recorder:
a.Recordsproceedings of eachmeeting of theAssociationandExecutivecommittee
b.Maintains a copyoftheConstitution,Bylaws, and currentstanding ruleswhichwill be available tothe membership.
c.Acts as Chairpersoninabsence of both thePresidentand Vice President.
d.Forwardsapprovedminutes of eachmeeting to the groupcommander,seniorenlistedadvisor, FSS commander,andmembers.
e.Maintains a correspondencefile.
f.Mayco-signchecks.
4.Treasurer:
a.Receivesanddisperses fundsbelonging to the Associationasdirected bythe generalmembership or theExecutiveCommittee.
b.The custodian of allAssociationfunds.
c.Will maintain all authenticatedreceipts on allfundtransactions.
d.Provides a financial statement at eachmonthlymeeting. The statementwill containthestatus of all financial transactionsand thecurrent financialbalance.
e.Providesanannual financial statement to Base FSS ResourceManagementFlight.
f.Mayco-signchecks.
ARTICLEIIELECTIONSANDVOTING
1.Officersshall be elected atthe Septembermeeting. Officerswillholdofficefor one-year termstartingon the firstday of thefiscal year.
2.Nominationsshallbe submitted attheAugustmeeting.Nominations mayincludea briefresume about thenominee.
3.A simplemajorityvote(via secretballotor trackedemail) ofthe generalshall be required toelect an officer.
4.ThePresidentmay requestthe resignation of anofficerat a special meeting.An officermayalso be voted outofoffice by a majorityvote at a specialorgeneralmembershipmeeting.Ineither situation, theofficerconcernedmust benotified inwriting of thependingaction andgiven theopportunity to presenthis/herappealbeforethe generalmembership.Voluntaryresignationmust besubmitted to thepresident inwriting atleastone month prior to vacating office.
5.FillingVacancies:
a.All vacanciescreated by removal or resignationwill be filled by specialelectionfor theremainingtermof office.
b.ThePresidentmay fill a vacancy by aninterimappointment until anelec-tioncan be held.
ARTICLEIIISTANDINGCOMMITTEES
1.ExecutiveCommittee:
a.Chargedwithensuringcompliance with the ConstitutionandBylaws.
b.Willreviewallproposed constitutional changes.
c.Will annuallyreviewtheConstitutionandBylaws.The Executive Committee willmeet as required.
2.Ways andMeansCommittee:
a.Shall bethe fiscal and monetaryguidance forthe Association.
b.Chairperson oftheWays and MeansCommittee shallbe responsible forthe purchaseof suppliesandequipment of anyfundraisingactivities.
c.The committeewill be composed of atleasttwo volunteersfromthe Asso-ciationgeneralmembership.
d.Thecommittee shall meet as requiredandthefollowing activitiesshall beongoing functions:
i.Themembershipwill bebriefed monthly bythe Chairperson of thiscommittee.
ii.. Estimate yearlyexpenditures onfiscal year basis.
iii.. Plan and suggestactivities to meet estimatedyearlyexpenditures for generalmembershipapproval.
iv.Takesuggestions fromthe general membership on possiblefundraisingactivities.
e.[Overseasthe POsfundraisingactivities]
ARTICLEIVINSURANCECOVERAGE
1.ThePresidentwillrequestthe installationcommander to waivethe liabilityinsurancerequired in accordance withAFI 34-223.Therequestforwavier willdescribe indetailthenature of theAssociation’sactivities.
2.If the requestisdenied,liabilitycoverage against personal injury and prop-erty damage,with a coveragelimit as specified by the installationcommander,naming theU.S. Air Force asan additional insured,shallbe obtainedand keptin forceuntilthisAssociationisdissolved.
3.If the requestisgranted asto generalcoverage, thePresident will notifytheinstallationcommander of plannedspecialeventsand obtaincoverage as re-quired.
ARTICLEV
MEETINGS,QUORUMS,ANDDUTIES
SECTION I:
Generalmembershipmeetingsnormallywill be third or fourthMonday ofeachmonth.
SECTION II:
No quorumof themembership is requiredto bepresent toconduct business ata general membershipmeeting.
A quorumof not less than75percent of theExecutiveCommitteemust be pre-sent in ordertoconduct business.
SECTIONIII:
Members arehighlyencouraged topayduesin the amount of $1per month or
$10 peryear, dues are,however, not mandatory.
[Consideradding a requirement to followRobert’s RulesofOrder]
Signature (Wet or Digital accepted)
NAME
Position, PO Name