MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE SUMMER VILLAGE OF SILVER SANDS, IN THE PROVINCE OF ALBERTA, HELD ON THURSDAY, SEPTEMBER 17th, 2009 AT RAINBOW PALACE IN SILVER SANDS, ALBERTA COMMENCING AT 6:35 P.M.

PRESENT / Mayor: Liz Turnbull
Deputy Mayor: Roger Marceniuk
Councillor Harrison Applin
Administration:Wendy Wildman, CAO
Heather Luhtala, Assistant CAO
Also Present: George Churko, Public Works Foreman
Public at Large: 3
1. / CALL TO ORDER: / Mayor Turnbull called the meeting to order at 6:35 p.m.
2. / AGENDA
152-09a)
(Agenda) / MOTION by Councillor Applin that the September 17, 2009 agenda be approved with the following addition:
  1. a) Appointments: a) Tom Puffer, Wabamun Lake Regional Animal Control Services
CARRIED
3. /

MINUTES

153-09a)
(Confirmation of Minutes-Regular)
154-09a)
(Confirmation of Minutes-Organizational) / MOTION by Deputy Mayor Marceniuk to approve the minutes of the August 13th, 2009 Regular Council meeting as presented.
CARRIED
MOTION by Councillor Applin to approve the minutes of the
August 13th, 2009 Organizational meeting of Council as presented.
CARRIED
4. / APPOINTMENTS
a)
155-09
(Animal Control Services Contract) / Tom Puffer, Wabamun Lake Regional Animal Control Services
Tom Puffer presented his proposal to Council to provide Animal Control Services to the Summer Village. Highlights of the proposal included the following:
  • services can include regular general patrols throughout the summer village and/or is available on an on-call basis for complaints and emergencies;
  • emphasized that regular patrols are a positive thing as they create a presence in the summer village for the residents;
  • has a marked vehicle and is, therefore, visible and his presence is known;
  • charges a $25.00/hour flat rate for general patrols and enforcement activities and charges $50.00/hour for on-call services.
Discussion took place regarding the need for the services. It was determined there is a need for the service in the summer village. Councillor Applin questioned whether we had the resources in our budget to accommodate the costs to enter into an agreement with Mr. Puffer. CAO, Wendy Wildman advised there was room left in the budget.

Tom Puffer – Wabamun Lake Regional Animal Control Services Contract

MOTION by Mayor Turnbull to enter into a contract with Tom Puffer of Wabamun Lake Regional Animal Control Services pursuant to the fee structure presented for a period of 6 months, to provide the Summer Village with 4 hours per month of general patrols in addition to on-call services AND FURTHER THAT focus be placed on this being a community education effort in addition to the services for animal control.

CARRIED

Tom Puffer left the meeting at 6:55 p.m.
Mayor Turnbull requested the following items be placed on the Agenda of the October 22, 2009 Regular Council meeting pursuant to Motion #146-09:
  • Animal Control Bylaw and Fee Structure Review;
  • Information on entering into an agreement with an animal impound facility.

6. / BUSINESS
a)
156-09
(Poppy Place)
b)
c)
157-09
(LSAC-Municipal Services Package)
d)
158-09
(Municipal Affairs-Upcoming Workshops)
e)
159-09
(Alberta Electoral Boundaries Commission) / Poppy Place Development - Discussion
  • An on-site meeting was held on September 17th, 2009. In attendance on behalf of the Summer Village were CAO, Wendy Wildman, Deputy Mayor, Roger Marceniuk, D.O., Tony Sonnleitner and Graham Sterparn & Ryan Thompson of Associated Engineering. On behalf of the developer, Skyrider Developments, were Jonathan and Aimee;
  • CAO Reported that Skyrider acknowledges the deficiencies;
  • Of all the deficient items, one was partially completed, that being the removal of the rubbish pile, however, no trees have been planted;
  • Skyrider has been doing some work in the subdivision due to the pending upcoming unreserved auction;
  • The Development Agreement has been registered on each lot at Land Titles Office;
  • In regards to the fencing and brick entrance sign, Skyrider will be having both items surveyed in order to determine whether either falls on village property, developer property or both.
  • The engineer estimates the cost of the deficiencies to be approximately $58,000.00 not including the lights, fencing and brick entrance sign.
  • CAO requested direction from Council in regards to three items:
  • Fencing;
  • Lighting;
  • Brick Entrance Sign.
  • Council gave the following direction:
  • Fencing: The portion of the fence that crosses the Municipal Reserve is to be removed and end at Lot 18. Based on the results of the survey, any fencing that lies on Summer Village property is to be removed.
  • Lighting: Council agrees to support previous documentation where it is agreed that the developer is responsible for the costs and installation of two street lights and the Summer Village is responsible for the riser light. Administration is to get costs on supply and installation of a riser light.
  • Brick Entrance Sign: Based on the results of the survey, any of the entrance sign that lies on Summer Village property is to be removed as it was not what was aesthetically agreed upon as well as it being a potential drainage concern.
Poppy Place Development Deficiencies
MOTION by Deputy Mayor Marceniuk that Council give authority to the Chief Administrative Officer to proceed as she deems necessary, in accordance with the recommendations of the Engineers with respect to the deficiency list, in order to bring the Poppy Place Development subdivision up to the standards as set out in the Development Agreement.

CARRIED

Patterson Enterprises – 2009 Road Project
CAO Reported that the road was not done to satisfaction as there is visibly not a 4” lift of millings on all roads. Administration will continue to work with the contractor in order to get the road completed to the agreed standard. Upon satisfactory completion, the contractor will be paid.
Lac Ste. Anne County – August 25th Letter on Municipal Services Package Proposal
CAO reported the following:
  • 2 Summer Village Administrators (Wendy Wildman and Dennis Evans) and 3 Elected Officials (Guy Poirier, Harold Williams and Christel Durham) were invited to the meetings held to discuss the proposal.
  • There will be a Summer Villages of Lac Ste. Anne County East meeting being held on October 3rd at 9:00 a.m. in regards to the proposed Municipal Services Package.
Council’s Questions/Concerns with the proposal were as follows:
  • Increase in cost and its’ financial impact is a big concern, how would this affect the taxes of the ratepayers?
  • Is this an ‘all or nothing’ package?
  • Does the CPO portion of the package address evenings and weekends? If not, and if it is billed out separately, how do we maintain control of the budget?
  • What are the services we must have according to the MGA?
  • Could we get the ‘must have’ services from other sources?
  • Did anything come from Municipal Affairs to promote this idea?
  • Are we sustainable as a summer village now without this package?
  • Is joint project grant funding available for something like this?
  • Are there municipalities anywhere who have successfully taken on this concept?
Mayor Turnbull suggested Council and Administration prepare some notes for the meeting being held on October 3, 2009 in regards to the Municipal Services Package Proposal.
Lac Ste. Anne County – August 25th Letter on Municipal Services Package Proposal
MOTION by Councillor Applin to accept the August 25, 2009 letter from Lac Ste. Anne County in regards to the Municipal Services Package Proposal for information.

CARRIED

Municipal Affairs – Upcoming Workshops

MOTION by Deputy Mayor Marceniuk that the information from Municipal Affairs in regards to their upcoming workshops be accepted for information.

CARRIED

Alberta Electoral Boundaries Commission – 2009/10
MOTION by Councillor Applin to accept the information from the Province of Alberta regarding Electoral Boundaries Commission for information.
CARRIED
7. / FINANCES
a)
160-09
(Accounts Payable) / Accounts Payable
MOTION by Deputy Mayor Marceniuk to accept for information Accounts Payable cheques #1207 to #1230 totaling $13,709.67, and #1189 to #1260 totaling $36,246.21.
CARRIED
b)
161-09
(Income/Expense Statement) / Income and Expense Statement – to July 31st, 2009
MOTION by Councillor Applin that the Income and Expense Statement as at July 31st, 2009 be accepted for information.

CARRIED

Mayor Turnbull requested administration investigate implementing a separate bank account for reserve funds. She also requested a modification to the setup of the income/expense statement to somehow exemplify those accounts, if any, that are over budget.
c)
162-09
(Bank Reconciliation) / Bank Reconciliation – July 2009
MOTION by Deputy Mayor Marceniuk that the Bank Reconciliation for July 2009 be accepted for information.

CARRIED

8. /
COUNCIL REPORTS
a) / Mayor Turnbull
  • no meetings to report;
  • has been dealing with resident phone calls & emails.

b) / Deputy-Mayor Marceniuk
  • reported he attended the on-site Poppy Place Development meeting on September 17th, 2009;
  • reported he and Development Officer, Tony Sonnleitner, had been dealing with a few complaints.

c) /

Councillor Applin

  • no meetings to report;
  • has had some feedback from residents on Council decisions, in particular the signs at Bay;
  • commented on the very nice grading work being done on the roads by Public Works;
  • thanked Administration for their work over the past few months.

d) /

Strategic Planning

  • Mayor Turnbull reported that it was time to do a newsletter, the following items should be included:
  • Welcome input from the residents with regards to future planning for the Summer Village;
  • Update on the Playground Project;
  • Announce Animal Control Services;
  • List the Public Works Equipment that is for sale, George to provide the detailed listing;
  • Advise on the efforts that will be made by Public Works to keep all driveways open in the winter;
  • Remind residents to pick up their lot signs;

9. / CAO REPORT
a)
PUBLIC WORKS REPORT
b) / CAO Wildman
  • Update on administration move (transition is close to being complete, still working on this);
  • Administration will be attending the ASVA Conference in St. Albert on October 16th & 17th ;
  • Development Officer, Tony Sonnleitner, will be going through his top ten list of untidy\unsightly properties and hopes to get letters out before winter.
Public Works Report
  • Summer staff is now finished for the year;
  • Will provide a detailed listing of public works equipment for sale for the newsletter;
  • Talked about the lot signs that still needed to be picked up, this will go into the newsletter again;

10. / INFORMATION
a) to d)
163-09
(Information & Correspondence) / Information and Correspondence:
MOTION by Councillor Applin that the following Information and Correspondence be accepted for information:
a)Action Pending List as of September 8, 2009;
b)Alberta Municipal Affairs – July 29 email and July 27 letter on fire deparment response times;
c)Government of Alberta – Conflict Resolution Day;
d)ASVA Board Meeting Minutes – July 13, 2009.

CARRIED

11 / OPEN FORUM / No Discussion
12. / IN CAMERA / No In-Camera Discussion
13. / NEXT MEETING
ADJOURNMENT / The next Council meeting has been scheduled for October 22nd, 2009.
Mayor Turnbull declared the meeting adjourned at 9:15 p.m.

______

Mayor

______

Municipal Administrator

Next Meetings:

-TBA – Playground Install Date (Silver Sands)

-October 3rd, 2009 – SVLSACE – Municipal Services Package Discussion (Alberta Beach Agliplex 9:00 a.m.)

-October 16th and 17th, 2009 – ASVA Convention (St. Albert)

-October 22nd, 2009 – Regular Council Meeting

-November 4th to 6th, 2009 – AUMA Convention (Calgary)

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