220 Kv Sub-Station Building, Pragati Power Station, I P Estate

TEL NO.: 09111-2337 8318

FAX NO.: 09111-2337 9164

2337 0533

INDRAPRASTHA POWER GENERATION CO. LTD.

(Govt. of NCT of Delhi Undertaking)

220 KV SUB-STATION BUILDING, PRAGATI POWER STATION, I P ESTATE,

RING ROAD, NEW DELHI – 110002.

(BY REGD. POST/SPEED POST/COURIER)

TENDER DOCUMENT (TWO PART BIDDING) FOR E- TENDERING

FOR CONTRACTS ONLY

Reference no. CS-I / / Dated: ______

M/s ______

______

Qualifying Requirements:

Dear Sirs,

Please quote your rate for above Jobs/items/materials in the enclosed annexure, strictly as given in following instructions, otherwise, offer shall be ignored.

IMPORTANT GUIDELINES:

The above all activities will take place at 1st floor, 220 KV Sub-Station Building, Pragati Power Station, I.P. Estate, Ring Road, New Delhi – 110002.

1. Bids are to be submitted in two parts viz- Part-A- Technical bid containing complete technical and all commercial aspects except prices, Part-B- Price Bid-containing price element only.
2. EMD as applicable shall be accompanied (soft copy) with techno commercial bid only (Please note that the firm registered with NSIC or with Small Scale Industries, are exempted from furnishing Earnest Money provided the monetary limit fixed by NSIC/SSI authority is not below the quoted value. EMD can be furnished in any one of the forms as per instructions to bidders enclosed). Vendor availing exemption for EMD, his envelope must be superscribed with “NSIC/SSI Registration Certificate” as the case may be.
3. The techno commercial bid only will be opened on the due date. After techno commercial evaluation of the bids, the price bid of qualified bidders will be opened after due information, if any.
4. IPGCL/PPCL reserves the right to reject any/ full tender without assigning any reason.

6.The bidder shall attach scan copies of following documents towards the proof for meeting the QR in Technical bid (for guidance of bidders, check list enclosed):

1. Self attested scan and visible copy of balance sheet of three financial years ending 31st March 2011/ Certificate issued by chartered Account for annual turn over as per S.No.1 above.
2. Self attested scan and visible copies of executed work orders as per S.No.2 above.
3. Self attested scan and visible copies of ESI, EPF and service tax registrations.

Yours faithfully,

(PARVEEN KUMAR)

Asstt. Manager (Tech) I/c CS

Enclosures:

1. Check List
2. Instructions to Bidders.
3. General Terms & Conditions.
4. Performa for terms and conditions acceptance.
5. Performa for Deviation Statement.
6. Performa for Letter of Authority.
7. List of Non-Nationalized Banks for acceptance of Bank Guarantee.
8. Scope of work.
9. Special Terms & Conditions.
10. Summary Price Proposal.

CHECK LIST

TECHNICAL BID

1. Duly scan and Signed terms & conditions of NIT (complete set).
2. Demand Draft / Fixed Deposit Receipt / Pay Order of Rs.00 (Rs. Only) as Earnest money deposit in favour of IPGCL payable at New Delhi, enclosed with NIT.
3. Tender fees: Rs./- (Rs. only) if tender documents down loaded from Web site of IPGCL/ Delhi Govt..in favour of IPGCL payable at New Delhi, enclosed with NIT
4. Self attested scan and visible copies of balance sheet of three financial years ending 31stMarch, 2009 / certificate issued by Chartered Account for annual turn over as per S. No. 1 of Qualifying Requirements.
5. Self attested scan and visible copies of executed work orders as per S. No. 2 of Qualifying Requirements with performance/ completion certificates.
6. Self attested scan and visible copy of EPF,ESI & Service Tax Registrations.
7. Self attested scan and visible copies of Annexure I to V (as per annexed with NIT documents).

Note: Non Submission of above documents will result in rejection of the offer.

INDRAPRASTHA POWER GENERATION CO. LTD. /

PRAGATI POWER CORPORATION LIMITED

INSTRUCTION TO BIDDER (For Contract Cases)

TENDER WILL BE OPENED IN THE PRESENCE OF AVAILABLE AUTHORIZED REPRESENTATIVE OF BIDDERS:

1. Offers shall be accompanied with earnest money deposit (EMD) of requisite value as specified in separate envelope failing which offer are liable for rejection.

EMD upto Rs. 25000/- (Rs. Twenty five thousand only) shall not be accepted in the form of Bank Guarantee

EMD may be furnished in any of the following forms:-

A) Call deposit receipt fully pledged in favour of IPGCL/ PPCL as the case may be. or Pay Order or Demand draft in the name of IPGCL/PPCL as the case may be.

B) Bank Guarantee from a Nationalized Bank / other banks (as per IPGCL/PPCL approved list enclosed as ANNEXURE-V) and irrevocable and operative till the validity of the offer (as per Pro-forma.)

C) Post Office/National Savings/National Defence Deposit Certificate duly endorsed in favour of IPGCL/PPCL as the case may be.

D) Fixed Deposit Receipt issued by Nationalized Banks endorsed by the Bank on whom it has been drawn.

E) Certified Cheque in favour of IPGCL/PPCL as the case may be duly endorsed by the bank on whom it has been drawn.

The earnest money will be forfeited in following cases: -

i)On revocation of tender, or increase in rates after opening of the tender but before the expiry of validity of the offer expires

ii)On refusal to enter into the contract after the award is made by IPGCL/PPCL to the tenderer within the validity period of offer.

iii)If the work is not commenced after the work is awarded to contractor

Bidders registered with Small Scale Industries / National Small Scale Industries Corporation shall be exempted from the deposition of Earnest Money Deposit, provided the quoted value of the tender is within the monetary limit for the said unit set by NSIC / State Director of Industries. Tenderer seeking exemption should enclose a photocopy of valid registration certificate preferably attested by Gazetted Officer / Magistrate Ist class, giving details such as validity, stores and monetary limits failing which they run the risk of their tenders, as ineligible

7. Offer should be strictly as per the specification/Scope of Work as spelt out in the enquiry. Deviations there from, if any, should be clearly spelt out by the tenderer in the enclosed Pro-forma ANNEXURE-II. In case no such deviation is indicated, it shall be taken for granted that the item / work have been offered strictly as per requirement given in the enquiry /NIT.

8Tenderers should base his offer on the delivery schedule indicated in the enquiry. In case of any deviation, the tenderer should quote his best, realistic delivery. The same shall be specific and guaranteed. The delivery period shall commence from the date of Telex / Fax of Intent / Letter of Intent /Contract Order, whichever is the first intimation of acceptance of vendor’s offer. Final dates of delivery shall be the date of dispatch of materials (job work) evidenced by the relevant Good Receipt Note (GR). Wherever stage inspections and / or pre-dispatch inspections is involved, the vendor shall take into account, 7 days notice to IPGCL for deputing the Inspector. The delivery period should be inclusive of the time taken for such inspection. The completion period shall be inclusive of the time taken for mobilizing / demobilizing of the site. For delays beyond the contractual delivery period, provisions of IPGCL General Terms & conditions shall apply.

9IPGCL reserves the right to accept or reject any/ all offers without assigning any reason thereof / decrease the tendered quantity. The quoted rates, terms & conditions shall apply for part quantity/work also.

10In case of non submission of quotations, tenderer may send a regret letter and return all drawings etc. if any, enclosed with the enquiry failing which they may not be considered for future cases.

11IPGCL/PPCL may, at its sole discretion ,blacklist/ debar any supplier /contractor /for participating in any tendering process with IPGCL/PPCL, who indulges or is suspected to be indulged in unethetical practices while dealing with IPGCL/PPCL

12Order placed as result of this Tender /enquiry shall be subject to the IPGCL’s/PPCL General Terms & Conditions, a copy of which is enclosed with Tender / Enquiry.

13The bidder should specifically indicate the rates of Service Tax/VAT/CST /or any other tax. If nothing is mentioned then these taxes etc. shall be taken as inclusive at maximum prevailing rates.

14If the bidder is on DGS & D Rate contract for enquired items, a copy of the same should be enclosed along with the offer Units registered with SSI / NSIC shall indicate the registrations number and enclose copy of the registration certificate.

15Test certificate of Manufacturer / Government Test House shall be required to be submitted wherever so stipulated.

16Tenderers shall certify that the quoted rates are same as applicable to other Government Departments / Public Sector undertakings.

17The quoted rates must be firm till the complete executions of the contract and must be valid for period of 120 days or four months from the date of opening of tender for placement of order.

18Tenderers are requested to fill in the enclosed Pro-forma for terms & conditions and submit the same along with their offer in duplicate.

19In case of placement of an order, the tenderer shall be required to furnish Security Deposit/ Performance Bank Guarantee as given in general terms & conditions. The Security Deposit may be furnished in any of form as detailed in clause No. 6.above. This security deposit is liable to be forfeited if job /work shall not be carried out as per specification or due to manufacturing defects /poor workmanship /poor performance and in case of any deficiencies found during this period are not repaired /rectified/ replaced free of cost immediately.

20The list of customers to whom tenderer had repaired / executed similar equipment / work in the past along with the contract order number and date etc and performance if any should be furnished.

21COST COMPENSATION FOR DEVIATIONS

Deviations specifically declared by the bidders in the respective Deviations Schedules of bid proposal Sheets only will be taken into account for the purpose of evaluation. The bidders are required to declare the prices for the withdrawal of the deviations declared by them in the Deviations schedules. Such prices declared by the bidders for the withdrawal of the deviations in the Deviation Schedules shall be added to the bid price to compensate for these deviations. In case, the bidder does not furnish prices for the withdrawal of deviations, the Company shall convert such deviations into a Rupee value and add to the bid price to compensate for these. In determining the Rupee Value of the deviations the Company will use parameters consistent with those specified in the specifications and documents and / or other information as necessary and available to the Company. In case the bidder refuses to withdraw the deviation at the cost of withdrawal indicated by the bidder in the Deviations Schedules, the bid security of the bidder may be forfeited.

Bidder may note that deviations, variations and additional conditions etc. found elsewhere in the bid, other than those stated in the Deviation Schedules, save those pertaining to any rebates shall not be given effect to in evaluations and it will be assumed that the bidder complies to all the conditions of Bidding documents. In case bidder refuses to withdraw without any cost to the Company, those deviations which the bidder did not state in the Deviations Schedules, the bid security of the bidder may be forfeited.

22Bidder may note that the due date and time of opening of tenders will be strictly adhered to and accordingly if they wish to present themselves in the tender opening, they should bring necessary authorization letter from the company. However, due to declaration of unexpected holiday or any unforeseen circumstances the tenders are not opened on the due date, the same will be opened on the next working day.

23Bidders should note their printed terms & conditions shall not be considered for evaluations purposes unless otherwise specifically mentioned in the offer itself & signed by the bidder.

24Bidder should quote their prices including transit insurance charges / insurance charges.

25In case, any clause is not acceptable to the tenderers, the same should be specifically brought out in the bid with a categorical confirmation for particular clause not acceptable and that all other clauses are acceptable to the bidder. If no mention in made in this regard it shall be presumed that all the clauses, terms & conditions of NIT are acceptable to bidder.

26IPGCL/PPCL at its sole discretion unilateral can change the quantity to the extent of ± 20% as indicated in the NIT unless otherwise specified. The bidder would be bound to do revised work on the same terms and conditions of prices and schedule.

27Our standard terms of payment are 100% payment within 30 days of receipt and acceptance of the material/ Work at our site. In case of any deviation in payment terms, loading for interest on the advance payment @ 1.5% of cost per months shall be considered.

In case, if bidder is ready to accept the payment through Electronic Clearing Service, then duly filled up Pro-forma enclosed as ANNEXURE-III may please be submitted with the offer.

28Bidders should note that the exchange rate applicable on the BOD shall be considered for Evaluation purposes in case offers are submitted in foreign currency.

INDRAPRASTHA POWER GENERATION COMPANY LIMITED./

PRAGATI POWER CORPORATION LIMITED

GENERAL TERMS & CONDITIONS (FOR CONTRACT)

1. Definition

The following terms and expression used herein shall have the meaning as indicated therein:-

Contractor/ Vendors: Shall mean the individual, firm, company or Corporation whether incorporated or otherwise to whom this Contract Order is addressed and shall include its permitted assigns and successors.

IPGCL/PPCL/ Owner: Shall mean Indraprastha Power Generation Company Ltd. /Pragati Power Corporation Limited a Company incorporated in India under the Companies Act, 1956 having its registered office at Himadri, Rajghat Power House Complex, New Delhi and shall include its permitted successors and assign.

1. Reference

The number of this Contract Order must appear on all correspondence, drawings, invoices, packing and shipping documents and on all documents or papers connected with Contract Order.

1. Specifications and Drawings

Any information, details etc called for in the specification and not shown in the drawings and vice-versa shall have the same effect and meaning as if called for and shown both in the specification and drawings. In case of conflict between the specification and drawings, the decision of IPGCL/PPCL or his duly authorized representative shall be final and binding.

1. Price Basis

Price mentioned in the Contract Order shall be firm and not subject to escalations till the execution of the complete order and its subsequent amendments accepted by the vendor, even though the completion / execution of the order may take longer time than the delivery period specified and accepted in the Contract Order.

1. Taxes, Levies and Duties

The bidder should specifically indicate the rates of Service Tax/VAT/CST/Excise Duty or any other tax if to be paid extra by IPGCL/PPCL. If nothing is mentioned then these taxes etc. shall be taken as inclusive at maximum prevailing rates.

1. Inspection/ Checking/Testing

Inspection by the IPGCL/PPCL and or his authorized representative or failure by the IPGCL/PPCL and / or his authorized representative to inspect the material / equipment shall not relieve the vendor of any responsibility or liability under this Contract order in respect of such material / equipment not be interpreted in any way to imply acceptance thereof by the IPGCL/PPCL.

Whenever specifically asked for by the IPGCL/PPCL and or his duly authorized representative, the vendor shall arrange for inspection/testing by Institutional Agencies such as Lloyds Register of Industrial Services, Boiler Inspectorate etc. In such cases, vendor shall adhere to the inspection/ testing procedure laid down by such agencies. All expenses including inspection fees shall be to the vendors account unless agreed to the contrary and specified in the Contract Order.

1. Access to Vendors’ Premises

The IPGCL/PPCL and/ or his authorized representative shall be provided access to vendors and / or his sub-vendors’ premises at any time during the pendency of the Order, for expediting, inspection, checking etc. of work.

1. Removal of Rejected Goods and Replacement

If upon delivery, whether inspected and approved earlier or otherwise, the material/ equipment is not in conformity with the specifications, the same shall be rejected by the IPGCL/PPCL or his duly authorized representative and notification to this effect will be issued to the vendor normally within 30 days from the date of receipt of the material at the Works /Site/Office. The vendor shall arrange removal of the rejected items within 15 days from the date of notification. In the event, the vendor fails to lift the materials within the said 15 days, the Owner shall be at liberty to dispose off such rejected items in any manner as he may think fit. All expenses shall be recoverable from the vendor.

1. Terms of Payment

Our standard terms of payment are 100% payment within 30 days of receipt and acceptance of the materials/Work at our site. In case of any deviation in payment terms, loading for interest on the advance payment @ 1.5% of cost per months shall be considered.

In case, if bidder is ready to accept the payment through Electronic Clearing Service, then duly filled up Pro-forma enclosed as ANNEXURE-III may please be submitted with the offer.

1. Additions/ Alterations / Modifications

The IPGCL/PPCL reserves the right to make additions/ alterations /modifications to the quantity of the items in the Contract Order. The vendor shall supply such quantities also at the same rate as originally agreed to and incorporated in the Contract Order. If, however, the additional work is at variance in design, size and specifications and not already covered by the Contract Order or the amendments therein, the rates for such additional work shall be negotiated and mutually agreed.