12/15/2017 Troop Login Access to SMART COOKIES

2018 Cookie Chair Training

Important Dates

12/15/2017 – Troop login access to SMART COOKIES

1/13/2018 – Cookie-U (Santa Maria)

1/15/2018 – Initial orders due in SMART COOKIES

1/27/2018 – Initial order pick-up and sale begins

2/3/2018 – Booth sales begin
2/13/2018 – ACH Draw #1 (30% of troop initial order)
2/26/2018 – ACHDraw #2 (30% of total troop order)
3/11/2018 – Cookie Sale Ends
3/19/2018 – ACH Draw #3 (Final, remaining balance)
End of April – Incentives delivered

Troop Cookie Chair

• Must be a registered volunteer and background checked.
• Must complete and submit the Troop Chair Agreement.
• Responsible for managing all sales and orders through SMART COOKIES, picking up initial order, inventory control of troop cookies, collect and receipt all monies received, deposit monies in troop bank account, enter girl awards in SMART COOKIES, adhere to all deadlines.

Cookie Line-up

• All cookies are $5.00
• Smores are back again.
• Peanut butter sandwich recipe was updated based on consumer feedback.
• Trios – troop pre-orders were due in September; no reserve stock will be at the cupboards.

SMART COOKIES –

• Program used to order and reorder cookies.

• Used to track girl sales and recognition earnings.

• Overhauled by IBM. Made numerous fixes but system is generally the same. Features function smoother, faster, and with fewer glitches.

Smart Cookies Apps

• Smart Cookies Mobile App –For girls to track orders, sales, and set goals.
• Smart Cookies Direct Ship – Online ordering and delivery platform for consumers (lower shipping prices and no minimum order).

Cookie Cupboard

• Our local cupboard will be in the Atascadero, North County area; Will be Council-ran.
• You may exchange damaged cookies for the same variety. Towards the end of the season you may exchange cookies with the cupboard for another variety. You may also exchange between troops.

Cookie Sales Tracking

Booths

• Troops will sign-up for booths using the SMART COOKIES booth lottery system. Troops can sign up for two booths during each round. After the final round, any remaining booths are first-come, first-served.
• Round 1 - January 3 - 7CANCELLED
• Round 2 - January 10 – 14
• Round 3 - January 17 – 21
• If you have a suggested location, provide info to Melissa for follow-up.
• Lemonade-type stands are allowed on private property, with owner permission, and Melissa should be notified prior.
• Refer to the Cookie Chair Manual, cookie booth guidelines for selling restrictions or contact a SU cookie person.

Bank Deposits

• When depositing large amount of coins, they need to be rolled. The bank offers free paper rolls.
• For multiple check deposits, no need to write them out on the deposit slip – either run a calculator tape with each check amount listed or hand-write or type a printed list.
• All checks should be made out to the troop selling and should include the signer’s phone number.

Misc Info

• For any cookies checked out or money received, generate a receipt.
• If you encounter problems collecting balances from families, please reach out to the SU team to aid in the resolution.
• Parents and social media advertising – Parents may post on their private pages the location and time their child is selling cookies at a booth. Parents should not be posting on any sort of buy/sell/trade sites advertising they will meet buyers to sell them cookies. This is not the Girl Scout way nor is it safe for scouts.

Sibling Reward

• For families with more than one Girl Scout selling cookies.
• How it works:

Girl Scout 1 sells 150 boxes of cookies, she will receive the 25, 50, 100 and 150 reward. Girl Scout 2 sells 200 boxes of cookies, she will receive the 25, 50, 100, 150 and 200 reward. Collectively, they sold 350 boxes and will both receive the 350 box reward.

Please note: SMART COOKIES will generate an order for the individual girl rewards. Council will manually calculate the Sibling Reward and ensure both girls receive it with their rewards.

*****EXCLUDES SUPER SELLER REWARDS!

Recognition Rewards

• Earned by girls based on how many cookies are sold.
• Some recognitions are earned by all members of a troop based on the troops per girl average (PGA).
• Initial Order Rewards – 175 & 205 PGA (expected to arrive at the beginning of booth sales).
• Girl Rewards 25 – 500 boxes sold.
• Super Seller Rewards – 650 – 2810+ boxes sold.
• Troop Rewards – 250 & 450 PGA
• Care to Share Rewards – 12, 24 & 36+ boxes donated.

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