1.0 Call to Order Clayton Ccalled the Meeting to Order at 701M

RDMSA RAGE Meeting Minutes–Sept 15, 2014

Attendance: Clayton C, Dave E,Cara L,Shauna M,Erin H, Krista E, Jeff K, Arlene C, Sheila M, Murray P, Robbie J, Jeff, Mike Cowan, Jay S, Jeff Z, Wilson S, Dan K, John M; guest presentation Ken Y and Paul M

1.0 Call to order – Clayton Ccalled the meeting to order at 701m

2.0Minutes of June2014 meeting

2.1Approval of minutes from June 2014. Motion to accept byShauna M, Sheila Hseconded the motion. All in favor; carried.

3.0Business arising from last minutes/or deferred from last meeting

3.1.1Ken Y and Paul M – RDCRS field house space presentation. Partners include the Red Deer Royals possibly the Kinsmen and Soccer. 2019 Winter Games may alter things. Price includes guaranteed hourly rate over 20-40 years and some fluctuating cost – cleaning, power, utilities etc. Hope to open 2017. RDCRS to manage (booking, priority etc), 100k = 40 years – 28 hours per year =1100 hours total). Goal of RDCRS, is the smallest amount of partners to reach financial goal. If funding goal not met, look at business model to rent/recoup costs. Will be able to rent as well, but hours may be imited/odd hours – what’s left. Estimate rental 49 weeks per year. Concrete walls. Drop down batting cages may come at a cost. Soccer wants higher ceilings & carpet down for longer periods at a time. Westerner creating second soccer pitch. Collicut costs currently 70/hour for youth, RDCRS proposal 90+20(fluctuating)

4.0Reports

4.1 President’s Report –Clayton C

4.1.1Signs on diamonds – look excellent from the road and park. Remove old sign on diamond 2 and replace; Jeff Z and John M to bring quote for replacement. Jeff K to ask the City of Red Deer about non smoking signs.

4.1.2Again looking at more shed space in Westpark. Either build a new larger shed which may require a permit and city/school board permission, or build an additional 10x12. Awaiting quote on larger shed, and checking in to permits.

4.1.3Vacant board positions to be filled by the AGM in November; Vacant –Vice President, Community Relations , Fundraising coordinator and Apparel coordinator – Vacant. Treasurer was vacant but Lee B let his name stand.

4.1.4Winter workouts – not solidified yet but got more time at the Collicut this year; and anticipate more if other associations use the new facilities. Review spring Breaks for each school district RDCRS Apr 3-13, RDPSD Mar 27-Apr 6

4.1.5New uniforms were discussed; full fledge change to Rage ‘R’ therefore, suggest to use in logo.

4.2Vice President’s Report – Dave E

4.2.1Share 2014 successes. At Provincials U10A –Gold, U12B Bronze, U14A silver, U16A Gold, U16B Provincial Silver, U16D Bronze; 6 medals at provincial level. U14A Gold at Western Canadians, U16A 1st in Plate Division at Canadians, 9th overall.

4.2.2Policy suggestion – for post provincial play allotment from RDMSA. If Inter province $1500, neighboring provinces $2500 and beyond neighboring provinces $3500. May commit to more than $5000; no cap. Motion Dave E, seconded by Dan K, All in favor, carried.

4.2.3Recommend a plan/policy in place to consider players who have left the association and wish to re-enter. (team in place at that level, impact to association, why they left, was it pre/post team pick etc) executive will review on acase by case basis. For re-entry they will require written reasoning. Dave will email the proposal and review prior to meeting.

4.3Treasurer’s Report – Sheila M

4.3.1General $87473.46, Raffle, $17587.82, Casino $186.84 and GIC $24,323.17

4.3.2City of Red Deer sent a statement of account for U14 and U16 concession; charged to RDMSA instead of individual teams. Will meet with the city regarding this.

4.4Secretary – Cara L

4.4.1Propose using evaluation numbers as a means of eliminating players in case of inadequate numbers at tryout. Differences etc A calibre. Will email a proposal prior to the next meeting.

4.4.2Requests have been received regarding removal of old emails from mailouts.Webmaster will review Unsubscribe option.

4.4.3Another group has come forward interested in providing winter workout space; more information to follow as no specific details available yet.

5.0 Directors

5.1Equipment – Jay S

5.1.1 Equipment in pretty good shape, will put a dry erase board in place to indicate which bags equipment has been removed from.

5.1.2 Jay will organize a work bee to clean the shed and organize equipment this fall.

5.2Fundraising –VACANT - Sheena S-no report

5.3Sponsorship – Connie S – no report.

5.4 Uniform Co-ordinator – VACANT – Report today by Shauna M

5.4.1 Uniform change committee met – budget required. It was proposed before, that Pub Night money generally be allocated to jerseys, approximately $5k per year for 4 years = $20k.

$40-45/jersey sublimation,$80-95 x350 jerseys. Crystal Z will assist on the apparel committee. Stay local for distributors. Committee will meet again. Player hats will be redone, pants and socks unchanged.

5.4.2 Plans for old jerseys – consider selling to players once new jerseys are in hand.

5.4.3 Fan apparel site will open in October, close late November to be ready for Christmas.

5.5 Registrar – Denielle B

5.5.1 ‘A’ numbers were down this fall vs spring numbers; but less drop than expected.

5.6 Community Relations – Krista E

5.6.1 Look n Book ad requested and approved.

5.6.2 New pinnies will be ordered

5.6.3 Policy review will start via email review to board members/executive

5.6.4 Kelsey K will assist with social media; start with association not team Twitter account etc.

5.6.5 Questions coming in over specialized clinics – catchers, base running etc. Wish list monthly

5.7 Evaluations – Jeff K

5.7.1 Evaluations went well, no complaints. Committee will debrief and bring more information to the next meeting. Used catch, throw, hitting again and added running and sliding.

5.7.1 Thank you from the association to the evaluation committee for their, now bi-annual time commitment. It went extremely smoothly. The association thanks the committee for it’s hard work, organization, and for keeping it running smoothly.

5.7.3 Thank you to John M and Wilson S for the 12 hour daily commitment through evaluations.

5.7.4 Will buy helmets at discount and catcher gear for younger teams; old gear will go for winter workouts. Quotes for catcher gear will be brought next meeting

5.8 Diamond Maintenance – John M

5.8.1 New home plates were received but face plates don’t match with steel in ground. New inserts will have to be made. 8 plates have been ordered and will be welded to match.

5.8.2 City of Red Deer has been contacted, land will be surveyed; John M proposes locator to be purchased by RAGE. If the city backs out, Murray P may be able to get locator pins installed.

5.8.3 City of Red Deer only allows 100sq ft building in cage without permit and RDCRS needs to provide approval. Further details currently being reviewed

5.8.4 One work bee was undertaken by U14parents. John M proposes one team per week tomaintain diamonds. He is also looking into alternate bleachers for easier maintenance.

5.8.5 Thank you to all who assisted throughout the year, all in all a good year; special thanks to Wilson S. The association, in turn, would like to thank John M for his hard work all season.

5.8.6 Will request a full size infield on Diamond 4 from the City of Red Deer.

5.8.7 New chain link in cage is already caving in; do not hit or pitch real balls against the cage. Wiffle balls only. A sign will be made to enforce this.

5.9 Casino/Apparel – Dan and Tracey K

5.9.1 Casino dates December 7 & 8; paperwork due October 1, 2014. Signatures needed and cheques.

5.9.2 Four key positions GM, Banker, Account room supervisor and Cashier- will get names of each of these ASAP, prior to submitting the paperwork and those people must attend. 1pm to 1am Sun, 1pm -3am Monday. Volunteers cannot gamble. 28 volunteers required if all show up. Shifts: 1-7pm, 630-1 or 3am.

5.9.3 With three teams already picked, maybe consider requiring a certain amount of volunteers per team. Dan will set up a plan to get volunteers.

5.10 Website - Erin H

5.10.1 How do we thank/recognize businesses/groups that are helping out our teams? Is website recognition appropriate or should we rely on individual team recognition etc. Decided that if the association benefits as a whole the website is an appropriate place, otherwise social media.

5.10.1 RAGE has had22000 hits since our new website went live. Will look into website sponsorship.

5.11 Tournament Coordinator – Murray P

5.11.1 Murray P and website coordinator will discuss changes for this season.

5.12 Members at large

None

6.1New Business.

6.1.1John M – we need catcher equipment available for C level teams/catchers to assist development.

6.1.2Can advertise at Carnival Cinemas. Require a volunteer to organize. Registrations, winter workouts, etc. Photo of grass roots kids etc.

6.1.3Kelsey K will advertise for free. Cara L will ask him about making the above advertisements.

6.1.4Jeff K proposes we buy extra helmets from Gord’s Firstline and also get a quote on new catcher gear for the younger teams.

7.0Next Meeting - 7pm Monday October 20, 2014 Sheraton Hotel

8.0Meeting Adjourned by Clayton Cat 939pm