STATE OF WASHINGTON
Current Contract Information
Date: October 16, 2006
Contract number: / 11700 / Commodity code: / 9725Contract title: / DATA STORAGE, Offsite, Computer tapes
Purpose: / To extend contract under the same terms and conditions for 6 months through April 14, 2007.
Term: / October 15, 2006 / through: / April 14, 2007
For use by: / All State Agencies, Political Subdivisions of Washington and Oregon states, Qualified Non-profit Corporations, Materials Management Center, Participating Institutions of Higher Education (College and Universities, Community and Technical Colleges).
Contract type: / This contract is designated as mandatory use.
Scope of Contract
/ This contract gives purchasers a resource for secure off site storage of backup computer tapes and related materials. These services and products have been selected to support Disaster Recovery programs.Contractor :
Address: / Iron Mountain
Off-site Data Protection
307 S 140th St
Seattle WA 98168 / Contact
Phone:
Fax:
Fed. I.D. No.:
Supplier No.: / Angela Bender
(206) 676-8930
(206) 260-7022
94-2148675
W1114
Products available: / Offsite storage of data tapes/computer tapes
Contract exclusions: / Computer tapes are not available on this contract.
Delivery time: / As required – Agency to establish schedule with contractor
Terms of sale: / FOB Destination, Freight prepaid & included
Payment terms: / Net 30 days
Payment address: / Arcus Data Security
PO Box 34936- Department 2022
Seattle WA 98124-1936
Contract pricing: / See Attachment “A”
Term Worth: / $ 250,000.00/6 Months
Current
Participation: / $0.00 MBE / $0.00 WBE / $ 250,000.00 OTHER / $0.00 EXEMPT
MBE 0% / WBE 0% / OTHER 100% / Exempt 0%
These pages contain key contract features. Find detailed information on succeeding pages. For more information on this contract, or if you have any questions, please contact your local agency Purchasing Office, or you may contact our office at the numbers listed below.
Contract Consultant / Dan Soper / State Procurement AssistantPhone Number: / (360) 902-7418 / Phone Number:
Fax Number: / (360) 586-2426 / Fax Number:
Email: / / Email:
Visit our internet site: http://www.ga.wa.gov/proc.htm
Notes:
I. Best Buy: The following provision applies to mandatory use contracts only. This contract is subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP) State Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price from the state contractor.
If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by OSP and forwarded to the SPO administering the state contract. (Reference General Authorities document)
If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.
II. State Agencies: Submit Order directly to Contractor for processing. Political Subdivisions: Submit orders directly to Contractor referencing State of Washington contract. If you are unsure of your status in the State Purchasing Cooperative call (360) 902-7415.
III. Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC) and State of Oregon Cooperative Purchasing Program (DASCPP/ORCPP) listings published and updated periodically by OSP and DAS may purchase from this contract. It is the contractor’s responsibility to verify membership of these organizations prior to processing orders received under this contract. A list of Washington members is available on Fax on Demand (360) 664-2444 or the Internet http://www.ga.wa.gov/pca/cooplist.htm, and a list of the Oregon members is available at http://tpps.das.state.or.us/purchasing/orcpp_mem.html contractors shall not process state contract orders from unauthorized users.
NOTES: Please refer to the following web link for more information:
https://fortress.wa.gov/ga/inet/servlet/PCAContractHistorySv?contnbr=11700&title=STORAGE,%20OFFSITE,%20DATA%20AND%20COMPUTER%20TAPES
I. SPECIAL TERMS AND CONDITIONS
1. PRICING AND ADJUSTMENTS
Pricing shall remain firm and fixed for 360 calendar days after award. Upon extension contract pricing shall remain firm and fixed for at least 180 calendar days after effective date of contract extension.
Adjustments in pricing will be at the discretion of the State Procurement Officer. They will be in effect for no less than a 180 day period, and shall have incurred after contract commencement date. Proposed increases shall not produce a higher profit margin than that on the original contract, and proposals shall clearly identify the items impacted by the increase. Requests shall be filed with the State Procurement Officer a minimum of 45 calendar days before the effective date of a proposed increase; and be accompanied by documentation acceptable to the State Procurement Officer sufficient to warrant the increase.
During the contract period, any price declines at the manufacturer’s level or cost reductions to Contractor shall be reflected in a reduction of the contract price retroactive to Contractor's effective date.
2. ADDITIONS TO CONTRACT
A. NEW EQUIPMENT AND SERVICES: In conjunction with the Competitive Procurement Standards, Section II, paragraph 31, any new equipment or service accepted by the state may be added to this contract and/or substituted for a discontinued equipment or service. Acceptance of discontinued equipment or service shall be the at the discretion of the State. Additions shall meet or exceed all bid specifications of original award. Replacements will only be accepted if provided at the same pricing methodology or better than the replaced item. Additions will only be accepted if provided at the same pricing methodology or better than similar items already present on the contract. Thirty days prior notification to OSP is required.
3. ADVANCES IN TECHNOLOGY: The State of Washington recognizes that technology is rapidly changing. In conjunction with Competitive Procurement Standards, Section II, paragraph 31, the State of Washington reserves the right to add any new technology to this contract in the best interest of the state. This does not preclude the state from re-bidding all or portions of this contract to facilitate significant advances in technology.
ATTACHMENT –A CURRENT CONTRACT INFORMATION
PRICE SHEETS CONTRACT 11700
ITEM / DESCRIPTION / PRICING /1. / CONTAINERIZED STORAGE COSTS:
A. CONTRACTOR-OWNED CONTAINERS
B. STATE-OWNED CONTAINER
C. RETRIEVAL/FILING
1) DAILY SERVICE FEE
2) WEEKLY SERVICE FEE / $8.61 Container / month
$7.34 Container / month
$2.00 Container / month multiplied by the number of containers filed per pickup
$2.00 Container / month multiplied by the number of containers filed per pickup
2. / OPEN REEL STORAGE COSTS
A. STORAGE
B. RETRIEVAL/FILING
1) Daily Service Fee
2) Weekly Service Fee / $ 0.34 Each / month
$ 0.084 / month multiplied by the average number of tapes filed per trip
$ 0.084 / month multiplied by the average number of tapes filed per trip
A. HISTORICAL/ARCHIVE TAPES
(No movement for six months or longer)
B. TAPE CARTS
1) Tape carts are used for transporting tapes in the open reel and cartridge programs. These carts have a 120 reel capacity (Tape Seals and Easy Load II), or a 100 reel capacity using thin line canisters. / $ 0.35 ./Slot/month
(Must be in 50 slot increments)
$ 88.00 / Cart/month rental charge
E. TEST CARTS
Disaster recovery test carts are used for shipping 3480 or 3490 type cartridges to and from hot-site recovery locations outside of Washington. Carts have a 240 cartridge capacity. / $ 7.34 / Cart/month rental charge
3. / RELATED STORAGE COSTS
Warrants, and Medical coupons
A. STORAGE
B. RETRIEVAL/FILING
1) Daily Service Fee
2) Weekly Service Fee / $ 150.00 / Pallet/month
$ 2.00 / month multiplied by the average number filed per trip
$ 2.00 / month multiplied by the average number filed per trip
ATTACHMENT –A CURRENT CONTRACT INFORMATION
PRICE SHEETS CONTRACT 11700
ITEM / DESCRIPTION / PRICING /3. / RELATED STORAGE COSTS- CONT
Storage of Scratch Tapes
A. STORAGE / $ 150.00 / Pallet/month
4. / PICKUP AND DELIVERY
A. OLYMPIA
(Within ONE mile of Dept. of Information Systems)
1) Daily
a. Five Days a Week
b. Seven Days a Week
2) Weekly
3) Twice Weekly
4) On-Call Service
5) EMERGENCY SERVICES / $ 14.00 / Trip
$ 11.00 / Trip
$ 35.00 / Trip
$ 32.00 / Trip
$ 35.00 / Trip
$ 90.00 / Trip
B. CAPITOL CAMPUS
(Within 6 miles of Dept. of Information Services)
1) Daily
a. Five Days a Week
b. Seven Days a Week
2) Weekly:
If weekly customer pick up is coordinated with daily run, the monthly cost will be:
2) Monthly: (If scheduled with another run)
3) On Call Service
4) Emergency / $ 11.00 / Trip
$ 14.00 / Trip
$ 35.00 / Trip
$ 35.00 / Trip
$ 35.00 / Trip
$ 90.00 / Trip
C. SEATTLE AREA PICKUP AND DELIVERY
1) Daily:
a. Five Days a Week
(Monday - Friday)
b. Seven Days a Week
For each additional user, Contractor will add to the base and divide by the total number of contract users
2) Weekly
3) Twice Weekly
4) Monthly (If Scheduled with another run) / $ 18.00 / Trip
$ 16.50 / Trip
$ 28.00 / Trip
$ 28.00 / Trip
$ 28.00 / Trip
ATTACHMENT –A CURRENT CONTRACT INFORMATION
PRICE SHEETS CONTRACT 11700
ITEM / DESCRIPTION / PRICING /. / PICKUP AND DELIVERY- CONT
C. SEATTLE AREA PICKUP AND DELIVERY- CONT
5) On-Call Service
6) Emergency / $ 28.00 / Trip
$ 90.00 / Trip
D. SPOKANE AREA PICKUP AND DELIVERY
1) Daily
a. Five Days a Week
b. Seven Days a Week
2) Weekly
3) Twice Weekly
4) On-Call Service
5) Emergency Service
For each additional user, Contractor will add to the base and divide by the total number of contract users / $ 18.00 / Trip
$ 16.50 / Trip
$ 28.00 / Trip
$ 28.00 / Trip
$ 28.00 / Trip
$ 90.00 / Trip
E. OUT OF REGION PICKUP AND DELIVERY
1. Seattle to Spokane with another run)
2. Emergency Seattle to Spokane
a. Truck
b. Next flight Commercial Air
c. Charter Air / $ 85.00 / Trip
$ 700.00 / Trip
$ 350.00 / Trip
$ 3,000.00 / Trip
5. / DATA RECOVERY
A. Tape Handling / $ 0.21 each for 72 Hour Notice
$ 0.47 each for No Notice
B. Local Specials / $ 90.00 / Occurrence
C. DB Philly Specials ** / $ 100.00 / Occurrence
D. DB Baltimore Specials ** / $ 300.00 / Occurrence
E. DB Phoenix Specials ** / $ 150.00 / Occurrence
F. DB New York Specials ** / $ 250.00 / Occurrence
**Hotsite delivery prices could change given other Hotsite locations
G. Labor Rate / $ 45.00 / Hour with 72hr notice
$ 65.00 / Hour with no notice
ATTACHMENT –A CURRENT CONTRACT INFORMATION
PRICE SHEETS CONTRACT 11700
ITEM / DESCRIPTION / PRICING /4. / PICKUP AND DELIVERY- CONT
E. Equipment Rental
1) Tape Container
2) 20 Pacs
3) 40 Pacs
4) 60 Pacs
5) Other Containers
6) 240 Carts / $ 15.00 / Container
$ 20.00 / Container
$ 30.00 / Container
$ 45.00 / Container
$ 45.00 / Container
$ 150.00 / Cart
ATTACHMENT –A CURRENT CONTRACT INFORMATION
PRICE SHEETS CONTRACT 11700
6.CONTAINERPRICING / Purchase Prices for new/unused containersBRAND/MFR / MODEL NUMBER / MEDIA
TYPE / DIMENSIONS / PRICE
1. Media Systems / DU1000 / REEL / 10" X 13" X 13" / $ 39.00
2. Media Systems / DU1500-
DU1560 / 3480 Cart / 12 X 6 X 12 -
12 X 12 X 18.25" / $ 63.25
$ 84.37
3. Media Systems / DU6005-
DU6300 / FLOPPY / 7.87 X 9.75 X 10 -
13.5 X 7 X 10 / $ 29.32
$ 38.61
4. Media Systems / DU9250-
DU9256 / 8MM / 9.13 X 3.63 X 6.25- 1 X 3.63 X 16.5 / $ 30.75
$ 45.76
5. Media Systems / DU10480 / 3480 Cart / 41" X 52" X 21" / $ 1,475.10
6. Media Systems / DU9260 / 4MM / 10" X 3.63" X 8.75" / $ 39.61
7. Media Systems / DR240 / Cartridge / 27 X 36 X 19 / $ 1,072.50
Please take a moment to let us know how our services have measured up to your expectations on this contract. Please copy this form locally as needed and forward to the Office of State Procurement Purchasing Manager. For any comments marked unacceptable, please explain in remarks block.
Procurement services provided: / Excellent / Good / Acceptable / UnacceptableØ Timeliness of contract actions
Ø Professionalism and courtesy of staff
Ø Services provided met customer needs
Ø Knowledge of procurement rules and regulations
Ø Responsiveness/problem resolution
Ø Timely and effective communications
Comments:
Agency: Prepared by:
Title:
Contract No.: Date:
Contract Title: Phone:
Send to:
Purchasing Manager
Office of State Procurement
PO Box 41017
Olympia, Washington 98504-1017
Current Contract Information
Contract 11700
PRODUCT/SERVICE PERFORMANCE REPORT
Complete this form to report problems with suppliers or to report unsatisfactory product or services. You are also encouraged to report superior performance. Agency personnel should contact suppliers in an effort to resolve problems themselves prior to completion and submission of this report.
Contract number and title:
Supplier’s name: Supplier’s representative:
PRODUCT/SERVICE:Contract item quality higher than required / Damaged goods delivered
Contract item quality lower than required. / Item delivered does not meet P.O./contract specifications
Other:
SUPPLIER/CONTRACTOR PERFORMANCE:
Late delivery / Slow response to problems and problem resolution
Incorrect invoice pricing. / Superior performance
Other:
CONTRACT PROVISIONS:
Terms and conditions inadequate / Additional items or services are required.
Specifications need to be revised / Minimum order too high.
Other:
Briefly describe situation:
Agency Name: / Delivery Location:Prepared By: / Phone Number: / Date: / Supervisor:
Send To:
Dan Soper
Contracts Specialist
Office of State Procurement
PO Box 41017
Olympia, WA. 98504-1017
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