September 28, 2009
To: RFP document holders for IFB entitled: “Purchase of 19 Promethean Interactive White Boards including Software & Installation” dated September 22, 2009.
Due Date: October 14, 2009
ADDENDUM #1
Addendum #1 is hereby issued provide questions and answers for the subject RFP.
1. Question: Promethean requires the power cord and USB cable to be in molding to the outlet, is this an option the school wants?
Answer: Yes, BIS wants the power cord and USB cable to be in the molding case on the wall.
2. Question: Will all ActivBoards be installed flush to the wall?
Answer: No, TEACHERS get to choose what wall they want their board installed on. It can be flush to the wall, on a bulletin board, or on top of a white board.
3. Question: Will the ActivBoard installers be responsible for removing any whiteboards, chalkboards, etc.?
Answer: No whiteboards nor chalkboards will be removed. However, there are kits for mounting that will protect the white board from being drilled into. I do not know how many of those will be required for the 19 installations.
4. Question: What are the wall surfaces for installation? (sheet rock, cement block, wood, etc) Answer: Hollow cement block.
5. Question: Does Barnstable have storage areas at each school that can take deliveries from a freight carrier (need dock and pallet jack)?
Answer: Yes, Barnstable Intermediate School has a loading dock and a pallet jack. BIS will accept delivery of the 19 boards. NOTE: 2 Prometheans are included in this bid for Barnstable High School installation. The two buildings are similar in physical plant aspects.
6. Question: Who is responsible for loading the Promethean software? Will the software be loaded onto Macs or PCs?
Answer: The vendor will be responsible for loading the software onto the teacher laptop PC's and verifying that all parts are working. In addition, the software 'box' must be collected and stored at the district technology department.
7. Question: Will all computers be located within 6' of the Activboards?
Answer: NO, TEACHERS will have the option to choose to place the white board on any wall of their classroom that has POWER, and tachers have the choice to determine where their computer station will be as long as that station is near an existing cat 5 drop.
8. Question: Is there power at all of the locations where boards will be installed?
Answer: Yes, to the best of my knowledge.
9. Question: Will Barnstable sign a Statement of Work for services to be rendered?
Answer: Yes, Barnstable will sign a Statement of Work.
10. Question: What is the roll out schedule for ActivBoard purchase and installations?
Answer: It is imperative that this project be rolled out as quickly as possible.
11. Question: Are the rooms identified for the active boards and is a walkthrough possible?
Answer: Yes, rooms have been determined and a walkthrough is an option.
12. Question: Is there any risk of rooms having asbestos present?
Answer: No, not to our knowledge.
13. Question: Are there any pipes or lights in any of the rooms that could be an obstruction for the installation?
Answer: No, not to our knowledge; if this was the case, then the board would have to be put in an alternative position.
14. Question: Are there cardboard dumpsters on site or is the vendor responsible for trash removal?
Answer: The maintenance department will handle the removal of cardboard.
15. Question: What are the heights of the ceilings?
Answer: 9 feet
16. Question: What are the hours the installations can take place?
Answer: From 3 - to 10 pm OR see below
17. Question: Will services occur during normal business hours or will evening and weekend work be required to accommodate the school schedule?
Answer: Weekends installation would be permitted with approval for overtime for custodial staff. The building would be opened from 8 am to 4 pm
18. Question: Will product be delivered directly to the school or is it preferred that that installers bring the equipment at the time of installation?
Answer: As stated above, delivery would be accepted at the school.
All other terms and conditions of the RFP remain the same as previously stated. This Addendum #1 must be acknowledged in your proposal submittal.
Johanna F. Boucher
Johanna F. Boucher
Town of Barnstable
Purchasing Agent/Contract Compliance Officer
Addendum #1