Proposal for Faculty-led Study Abroad Programs

Leading a group of students abroad is a professionally rewarding experience. Completing the proposal is an important step when developing a new faculty-led program. The following information is designed to help faculty outline the critical details of their new program. This in turn helps to ensure that the program is shaped with the needs of students in mind and that all important details have been gathered and considered.Should you have questions as you complete your feasibility proposal, the Office of International Studies and Programs (OISP) will be glad to assist you.Please feel free to contact OISP at 309-438-5276 to discuss international program ideas with OISP staff members. We encourage you to meet with our office about any issues to which you cannot answer throughout the proposal process.

As you begin to completethe Feasibility Proposal process, please be advised that creating new programs/partnerships may, at times, be a lengthy process. We suggest you begin developing your program at least 2 semesters (12-14 months) prior to your proposed program start date so there is ample time to recruit students. Please be advised: The standard Student applications deadlines for programs are:December 1 for Spring Break,March 15for fall semester, August 1 for Winter Break, Sept. 15 for spring semester, and February 1 or March 1 for summer term participation. No applications will be accepted after these dates.

Steps to submit a program proposal:

1)Review the Faculty Director Handbook

2)Review proposal review criteria (in the Faculty Director Handbook)

3)Complete the Proposal, including narrative section

4)Include these supporting documents:

  1. Budget Worksheet - Please work with the Study Abroad Coordinator to develop the program budget.
  2. Proposal narrative
  3. Draft of syllabus or outline for each offered course
  4. Draft itinerary of program location and activities

5)Submit Proposal, narrative, and supporting documents by the due date. Only proposals complete by the due date will be reviewed.

Proposal Deadlines:

Program Date / Proposal Deadline
Winter Break Program / August 1 of year prior to start date
Spring Break Program / March 1 of year prior start date
Summer Program / April 1 of year prior start date
Semester Program / Spring Program: Dec 1 of year prior to start date
Fall Program: April 1 of year prior to start date
Program Title:
Click here to enter text.
Sponsoring dept.(s) and College(s):
Primary Faculty Director name:
Click here to enter text.
Faculty Director Role: ☐ Instructor ☐Guide (non-instructional) ☐ Other
Campus address:
Click here to enter text. / Campus phone:
Click here to enter text.
Email:
Click here to enter text. / Cell phone:
Click here to enter text.
Emergency Contact:
Name: Click here to enter text. Relationship: Click here to enter text.
Phone Number:Click here to enter text.
Co-Faculty Director name: (if applicable)
Click here to enter text.
Campus address:
Click here to enter text. / Campus phone:
Click here to enter text.
Email:
Click here to enter text. / Cell phone:
Click here to enter text.
Program location(s)(list all cities and countries):
Click here to enter text.
Second Director Role: ☐ Instructor ☐Guide (non-instructional) ☐ Other
Emergency Contact:
Name: Click here to enter text. Relationship: Click here to enter text.
Phone Number: Click here to enter text.
Description of host university/company: (if any)
Click here to enter text.
Majors from which students are likely to be drawn:
Click here to enter text.
Semester and year intended for start of program:
Choose an item.
Frequency of program offering: ☐Every Year ☐ Every other year

PARTICIPANT DETAILS

Please be advised: OISP minimum cumulative GPA is 2.5 undergraduate, 3.0 graduate

ISU Students Only ☐ Yes ☐No / Minimum GPA Required Choose an item.
Graduate Credit Offered ☐Yes ☐No / Major GPA Required Choose an item.
Graduate Students Only☐Yes ☐No / Number of ISU credits MIN: MAX:
Restricted to certain majors: ☐ Yes ☐No (If yes, list which majors)Click here to enter text. / Anticipated student enrollment:
MIN: MAX:
Pre-requisites: Yes No
If yes please list:Click here to enter text.

ACADEMIC INFORMATION

Courses will be taught by:
☐ISU Faculty ☐ Host University/Institution/Organization Faculty ☐Both ISU and Host Faculty

Academic instruction will be conducted at: (check all that apply)

☐Host University/Institution/Organization☐Onsite Tour ☐ ISU Camp
☐ Other (please specify)Click here to enter text.
Are there any required courses at the host university/Institution/Organization? ☐ Yes ☐No
Grading Scale (please indicate grading scale information below. If using the Host University/Institution/Organization grading scale please attach to this document)
☐ ISU Grading Scale ☐ Host University/Institution/Organization grading scale

Please list all courses that will be taught, attaching additional sheet(s) if necessary.NOTE: Course syllabus/slyallbi must be attached.If there is a full curriculum offered at the host university, please also supply a current course catalog. If complete syllabi are not yet developed, please attach a general course outline for each course.

Course Title / Course Number / Number of credits
Click here to enter text. / Click here to enter text. / Choose an item. /
Click here to enter text. / Click here to enter text. / Choose an item. /
Click here to enter text. / Click here to enter text. / Choose an item. /
Click here to enter text. / Click here to enter text. / Choose an item. /

ENVISIONED PROGRAM DATES

☐ Fall ☐Spring ☐ Summer ☐Winter Break ☐Spring Break Year Choose an item.

Departure from US:Click here to enter text.

Start date: Click here to enter text.

End date:Click here to enter text.

Departure from host country:Click here to enter text.

ON-SITE INFORMATION (Provide as much information as possible)

Please also view the appendix for the program budget template

Accommodation(Check all that apply)
☐ Hotel ☐Residence Hall☐Apartment ☐ Homestay☐ Hostel ☐ Other (please specify) Click here to enter text.
Who arranges accommodation?Click here to enter text.
Are utilities included? ☐ Yes ☐ No
Is internet available? ☐ Yes ☐ No
If yes, is usage an additional expense? ☐Yes ☐No If yes, what is the cost in Dollars?Click here to enter text.
Are laundry services available? ☐ Yes ☐ No
Are any meals provided? ☐Yes ☐No
Are students required to pay host university fees? ☐Yes ☐ No
If yes, what is the amount in Dollars:Click here to enter text.
Does the host university/provider provide student health insurance: ☐ Yes ☐No
If yes, is the insurance required?☐Yes ☐No
Is there an additional cost? If yes, what is the cost in Dollars?Click here to enter text.
If using a provider, does the provider have liability insurance: ☐ Yes ☐ No
Orientation: Is an on-site orientation provided? ☐ Yes ☐ No

TRAVEL

How will students travel to the host site? (Please note that OISP does not coordinate group travel arrangements)
☐ Arrange Individually ☐ Group Flight
If group flight, who will make travel arrangements?Click here to enter text.

Is airport pickup provided? ☐Yes ☐ No

If yes, is there an additional cost? ☐Yes ☐No

If yes, please estimate the amount in US dollars: Click here to enter text.

IMMIGRATION and IMMUNIZATIONS

Is a visa required to enter the country? ☐ Yes ☐ No
If yes, please specify:Click here to enter text.
If yes, what is the cost in Dollars?Click here to enter text.
Are immunizations mandatory for host country? ☐ Yes ☐ No
(Please visit CDC website for complete details: )

ITINERARY

Please attach a separate document describing the program itinerary and logistics. (For example, how do you envision the program to run? (Academic instruction, program excursions, site visits, internship opportunities, combination of, etc.)

PROPOSAL NARRATIVE

Please type the narrative on separate document and attach to the program proposal

1)What, if any, first-hand experience do you have in the region/country and, if applicable, host country language?

2)How does this program meet Goal #2 from Educating Illinois?

3)What departmental goals do you hope students will achieve from this program?

4)What is the academic content of this course, and how does it relate to the chosen country/location? Please address the following:

  1. Subject matter
  2. Academic and experiential learning outcomes
  3. How is the proposed length of the travel component of the program conducive to achieving the stated learning outcomes?

5)How will program excursions, host institution faculty, and aspects of the host culture and environment be integrated into the academic program and courses?

  1. What are the nature and level of contacts already made with the institution abroad?
  2. What are the credentials of host country faculty/speakers?
  3. How many credit hours will be provided through field experiences?

6)How does the program design help students develop cross cultural communication skills, cultural sensitivity, and cultural adaptability?

7)How are credits earned on this study abroad experience used to fulfill university, college, and major requirements (as determined by the relevant academic units)?

8)Student Recruitment

  1. What is your recruitment plan (list enrollment in targeted majors, plans for program promotion, etc.)?
  2. What is your best substantiated estimate of likely student enrollment intitule and in subsequent years?

9)Safety and Security: Faculty-led programs should follow appropriate safety and security policies. The proposal should demonstrate leaders' clear understanding of the risk environment. Please review the following resources to understand the risk environment of each country in the itinerary. For each identified risk, please identify the steps to be taken to mitigate these risks through such areas such as program design, education or orientation, scheduling, security procedures, or planning.

  1. U.S. Department of State Country Information Sheets
  2. Applicable U.S. Department of State Travel Alerts or Travel Warnings (if the program itinerary includes a country under a current U.S. State Department Travel Warning, additional review requirements apply.
  3. The Overseas Security Advisory Council (OSAC) Crime and Safety Reports (current or prior year).
  4. Upon review of this information and after consulting with on-site colleagues or contacts about risks, explicitly identify the risks inherent to your program for the following categories:
  5. Terrorism/civil unrest
  6. Crime/criminal activity
  7. Water safety
  8. Other identified risks
  9. Transportation (public, private and pedestrian - with special attention to any program-organized group transportation)
  10. Foreseeable reoccurring natural disasters relevant to that location (ex. Hurricanes in the Caribbean)

Departmental/School and College

Program Date / Proposal Deadline
Winter Break Program / Sept. 15 of year prior to start date
Spring Break Program / March 1of year prior start date
Summer Program / April 1 of year prior start date
Semester Program / Spring Program: Dec 1 of year prior to start date
Fall Program: April 1 of year prior to start date

Study Abroad Proposal

Approval Form

Part One: To be completed by the FACULTY

DIRECTOR(S) submitting theproposal.

A. Proposal Submission Date: ______

B. Program Title/Host University: ______

C. Program Dates: ______

D. Faculty Director(s): ______

E. Department: ______

F. College: ______

G. The following course(s) will be offered for credit as part of this Study Abroad Program:

(If students will take courses at the host university please attach prospective course articulations for reviewby department chair.)

COURSE NUMBER/STITLE/S CREDIT HOURS

Click here to enter text. / Click here to enter text. / Choose an item. /
Click here to enter text. / Click here to enter text. / Choose an item. /
Click here to enter text. / Click here to enter text. / Choose an item. /
Click here to enter text. / Click here to enter text. / Choose an item. /
Click here to enter text. / Click here to enter text. / Choose an item. /

Illinois State University recognizes that directing a Study Abroad program places extraordinary and varieddemands on a faculty member during the international portion of the program. I have read and understandthe duties of an ISU Study Abroad Program Director as outlined in the Study Abroad Faculty Director’sHandbook.

My signature below verifies my acceptance of the role of Faculty Director.

______

Primary Faculty Director SignatureFaculty Co-Director Signature (if applicable)

______

Print NamePrint Name

______

DateDate

Part Two: To be completed by the DEPARTMENT CHAIR, SCHOOL DIRECTOR, COLLEGE DEAN, AND GRADUATESCHOOL DEAN (only if graduate credit is offered).

  1. Faculty Salary

The decision to whether a Faculty Director is to be paid a salary is determined by the department. Ordinarily, to ensure the program is affordable to the students, the Faculty Director’s salary is paid from departmental or college funds. If such funds are not available, the Office ofInternational Studies and Programs, in agreement with department/college,will collect funds directly from the students as part of the program costs. Those funds would then be transferred to the authorized department for payment of the faculty director’s salary, if applicable.

Please complete the appropriate sections below.

  1. The program director’s salary will be paid from departmental or college funds. ☐Yes ☐No

(If no, please proceed to # 2.)

  1. Salary for this program director is not available from department or college funds; therefore we request that the Office of International Studies and Programs collect funds in the amount of ______, to be generated through student program costs.(If no salary is required, please put zero -0-)
  1. Administrative Approvals

I (we) certify that the program design and academic content are satisfactory, and that the qualifications of the proposed Faculty Director(s) have been reviewed and approved.

College Dean Signature / Print Name / Date
Department Chair/School Director Signature / Print Name / Date
ISU Director of Graduate School Signature
(Needed only if Graduate Credit is to be awarded) / Print Name / Date

APPENDIX

Please consult with the study abroad coordinator to determine the budget. The budget below is to demonstrate how the student program budget looks. As a public institution, ISU strives to offer the highest quality international learning experiences to our students at the most reasonable cost. A number of factors can affect program cost, such as number and location of excursions, type of accommodations, number of program leaders. For example, including more than one faculty member for each 12-15 planned participants can add significantly to the cost of a program. This is sometimes necessary to meet the pedagogical goals of your college's program model. For field-based programs, this can also be necessary for risk management.

Costs to Students

/ Amount to be collected by University
(i.e. OISP & ISU) / Amount to be paid by student (out-of-pocket)
1 / Tuition/Instructional Cost / Faculty-led affiliate programs only (in some cases)
2 / Housing: Attach any accommodation information your may have (web link is ok)
3 / Meal plans at host institution/ faculty-planned group dinners
4 / Program Support/Faculty Support
5 / Exchange Program costs (if applicable) / Variable
7 / OISP Non-refundable application fee / $150.00
8 / OISP Administrative Fee / $75.00
7 / International Student Identification Card (ISIC) / $ 25.00
10 / Amount to Be Billed by OISP (sum of lines #1 through #8) / Variable
11 / ISU insurance (Summer Insurance = $175) / $233.00
12 / ISU tuition (2 hrs in-state tuition, varies according to student’s enrollment status) / $698.00
13 / ISU Bills Student(sum of Line #10 and #11) / $931.00
14 / Airfare (OISP will not bill/pay for airfare for students)
15 / Passport (Passport is currently $135) / $135.00
16 / Visa expenses
17 / Additional Health Insurance abroad (if required by affiliate provider/host country)
18 / Immunizations
19 / Housing related costs (utilities, housing deposits, etc.)
20 / Program excursions(in addition to those included in program cost)
21 / Meals expenses (in addition to Line #3 above)
22 / Student Fees
23 / Optional costs(i.e. activities, entrance fees, etc.)
24 / On-site Transportation
25 / Books
26 / Personal Expenses: (personal ‘extras’, i.e. snacks, toiletries, laundry, etc.)
27 / Cost Independently Incurred by Student (sum of lines #14 through #27) / Variable
28 / Total Program Cost (sum of Line #9 + Line #12 + Line #27) / Variable

Page 1 of 8

Updated Sept. 22, 2014

Office of International Studies and Programs, Illinois State University - Faculty-Led Program Proposal