9
CONTENTS
Sr. No. / Description / Page No.1. / Tender Notice / 2
2. / Instructions for the tenderers, which are to be observed while filling the Tender Form / 3-4
3. / Technical Bid for Creamwove Paper / 5
4. / Performa "I-a" : Financial Bid for rates for the supply of Creamwove Paper / 6-7
Technical Bid for Maplitho Paper / 9-10
5. / Performa "I-b" : Financial Bid for rates for the supply of Maplitho Paper / 8-9
Technical Bid for Misc. Paper / 11
6. / Performa "I-c" : Financial Bid for supply of Miscellaneous Papers / 12-14
Technical Bid for Handmade Paper / 15
7. / Performa "I-d" : Financial Bid for the supply of Handmade Paper / 16-17
Technical Bid for Envelopes / 18
8. / Performa "I-e" : Financial bid for the supply of Envelopes / 19-21
Technical Bid for Inks and Chemicals / 22
9. / Performa "I-f" : Financial Bid for rates for the supply of Inks and Chemicals / 23-25
Technical Bid for DMC/Degree Paper / 26
10. / Performa "I-g" : Technical Bid for Supply of DMC & Degree Continuous Computer Paper for the 2014-2015 / 27-28
Technical Bid for Printing of Lesson of DDE / 29
11. / Performa "I-h" : Financial Bid for the printing of lessons of Directorate of Distance Education for the financial year 2014-2015 / 30-31
Technical Bid for Printing of Multicolour Printing Jobs / 32
12. / Performa "I-i" : Financial Bid for rates for Multicolor Printing Jobs (Placement Brochures/Title Cover, Card etc. for the financial year 2014-2015 / 33-35
Technical Bid Supply of Consumables / 36
13. / Performa "I-j”: Financial Bid for rates for the Supply of Consumables/Annual Maintenance Contract for Copy Printers Model (Gestetner) & Riso EZ-570-A/5700 with interface and Colour Copier Model Xerox WorkCenter 7120 for the financial year 2014-2015 / 37-38
Technical Bid for Answer Book / 39
14. / Performa "I-k" : Financial Bid for the Preparation of Answer-Books and Binding Charging for the financial year 2014-2015 / 40-42
15. / Performa "I-l" : Tender Form Performa for Rate contract for lift of Raddi for the financial year 2014-2015 / 43
PRINTING AND PUBLICATION DEPARTMENT
KURUKSHETRA UNIVERSITY KURUKSHETRA
(Established by the State Legislature Act XII of 1956)
(“A” Grade, NAAC Accredited)
TENDER NOTICE
Sealed tenders, on the prescribed forms are invited through Post/authorized courier service, superscribed on the envelope "Tender for ______due on ……………." in the name of Sh. M.K. Moudgil, Manager (P&P), Kurukshetra University Kurukshetra -136119 for the following items, for the financial year 2014-2015 so as to reach on or before 11-7-2014 by 1:00 p.m. The tenders will be opened at 3:00 p.m. on the same day in the office of the Manager (P&P).
Name of Items Estimated Cost of Blank
I. Supply of : Cost Tender Form
a) Creamwove Paper (water mark) Rs. 2.5 Crore 4000/-
b) Maplitho Paper Rs. 50 Lacs 3000/-
c) Miscellaneous Papers Rs. 10 Lacs 1000/-
d) Handmade Paper Rs. 02 Lacs No Cost
e) Different kinds of Khaki/White envelope (Plain Rs. 20 Lacs 2000/-
and clothlined with New Jali : 20" x 20"
f) Printing Inks/plates, Chemicals and other materials for Rs. 06 Lacs 500/-
Letter Press/Offset Presses/Stitching wire.
g) Supply of DMC & Degree Continuous Computer Paper Rs. 25 Lacs 2000/-
Rate Contract for the following (For the year 2014-2015)
h) Printing of lessons of Directorate of Distance Education Rs. 50 Lacs 3000/-
i) Multi -Colour printing jobs, Printing of Placement Rs. 10 Lacs 1000/-
Brouchers/Title Covers/Cards etc.
j) Supply of Consumable (Ink and Master Rolls) for Copy Printers Rs.7.5 Lacs 500/-
Models Riso EZ570A/5700 with interface, Colour Copier
Model Xerox WorkCenter 7120 & their Annual Maintenance
Contract (A.M.C)
k) Preparation of Answer Books with or without OMR Sheets ……………. 4000/-
l) Disposal/Sale of different kinds of waste papers/Raddi etc. ……………. No Cost
The prescribed Tender Form along with other relevant terms and conditions etc. may either be had, on cash payment from the office of undersigned on any working day, or by post by remitting cost of tender form plus Rs. 50/- (postage charges) through D.D only in favour of Registrar, K.U.K payable at Kurukshetra. While sending request, the item for which tender form is required should be mentioned.
The tenderers may be present at the time of opening of tenders, if they so desire.
Note :- Tender Forms can also be downloaded from Website: http//www.kuk.ac.in and Govt. of India Website: http//www.tenders.gov.in such Tender Forms must be accompanied with D.D in favour of Registrar, K.U.K. payable at Kurukshetra as the price of the Tender Form mentioned against each item above.
Manager (P&P)
No.KUP/S-I/2014/
Dated :......
INSTRUCTIONS FOR THE TENDERERS, WHICH ARE TO BE OBSERVED WHILE FILLING THE TENDER FORM
1. The tender should be sent by post. The envelope containing tender should super-scribe "Tender for ...... "due on ...... and addressed to Sh. M.K.MOUDGIL, MANAGER(P&P) KURUKSHETRA UNIVERSITY, KURUKSHETRA-136119. Tenders by hand will not be accepted.
2. The tenderer should quote rates in the prescribed form available with the Manager (P&P) and not in other form/pad etc. Rates should be quoted only for size/quality as given in proforma.
3. The sample for each item wherever necessary/demanded should be supplied with the offer. The offer without samples/specification will be rejected. The sample should be labeled, stamped and signed with full specifications. The samples should bear the Sr. No. of item as given in Performa.
4. The rates should be quoted F.O.R. Kurukshetra University, Kurukshetra i.e. inclusive of all charges like Taxes, Loading, Unloading, Packaging, Forwarding, and octroi etc. Discount, if any applicable on
any item, should be specified clearly.
5. In case of date of opening of tender falls on a holiday, tenders will be opened on the next working day at the same time.
6. No bidder shall be allowed to withdraw his tender after its opening.
7. Rates both in figures and words should be quoted on the prescribed Performa and these should not be over written.
8. All the columns of the tender form should be properly filled in.
9. The bidder should serially number, stamp and sign all the bid documents and attachments other than drafts.
10. The successful tenderer is required to furnish the following within 15 days of issue of work or supply order :-
Performance security @ 10% of total value of work/supply order with validity of one year from the date of work order in shape of Demand Draft/Bank Guarantee/Fixed Deposit Receipt in favour of "Registrar, Kurukshetra University, Kurukshetra" payable at "Kurukshetra". In case of failure to do so within 15 days of issuance of work/supply order then Earnest Money of the successful tenderer would be forfeited and the work will be allotted to other party.
(for Creamwove Paper & Preparation of Answer Books only)
11. The Technical Bid should be filled in original and should be sealed in separate cover. The technical bid should be super scribed as "Technical Bid". The Bidder should put his seal and sign on all pages of Technical Bid.
12. The Financial Bid in the prescribed format should be filled in original in a separate cover. The Financial bid should be super scribed as "Financial Bid". The Bidder should put his seal and sign on all pages of the Financial Bid. Financial bid will only be opened if the tenderer qualifies the technical bid.
13. Both the bids should be enclosed in a single envelope which should bear the name of the bidder and should be super scribed as "Technical and Financial Bid for the year 2014-2015" for the Kurukshetra University Press, Kurukshetra (Haryana).
14. Conditional tenders are liable to be rejected without assigning any reason.
15. The acceptance of the rates shall be conveyed by the University to the tenderer (whose rates will be accepted) by post.
16. The tenderer should sign "terms and conditions" appended with the Tender Form and send with the filled up Tender Form (Technical bid).
17. If any of your items is in the approved list of Director General of supplies and disposal (DGS&D) or any State Government, give full particulars with documentary proof.
18. The tenders should be posted well in time so as to reach its destination before the last date and time. No delay will be condoned, whether postal or otherwise. Do not insist for acceptance of tender "By Hand". The bid received late after the last date and time for receipt of bids prescribed in the tender document shall be rejected and returned unopened to the Bidder.
19. The tenderer should enclose earnest money in the shape of Bank Draft (not in any other form) in the name of Registrar, Kurukshetra University, payable at Kurukshetra @ 2% of the following estimated value, as mentioned against each item:-
Name of Items Estimated Amount of
I. Supply of : Cost Earnest Money
a) Creamwove Paper (water mark) Rs. 2.5 Crore Rs. 5.0 Lac
b) Maplitho Paper Rs. 50 Lacs Rs. 1.0 Lac
c) Miscellaneous Paper Rs. 10 Lacs Rs. 20,000/-
d) Handmade Paper Rs. 02 Lacs Rs. 4,000/-
e) Different kinds of Khaki/White envelope (Plain Rs. 20 Lacs. Rs. 40,000/-
and clothlined) with new jali 20"x20"
f) Printing Inks/plates, chemicals and other materials for Rs. 6.0 Lacs Rs. 12,000/-
Letter Press/Offset Presses/Stitching wire.
g) Supply of DMC & Degree Continuous Computer Paper Rs. 25 Lacs Rs. 50,000/-
Rate Contract for the following (For the year 2014-2015)
h) Printing of lessons of Directorate of Distance Education Rs. 50 Lacs Rs. 1.0 Lac
i) Multi -Colour printing jobs, Printing of Placement Rs. 10 Lacs Rs. 20,000/-
Brouchers/Title Covers/Cards etc.
j) Supply of Consumable (Ink and Master Rolls) for Copy Printers Rs.7.5 Lacs Rs. 15,000/-
Models: Riso EZ570A/5700 with interface
& their Annual Maintenance Contract (A.M.C)
k) Preparation of Answer Books with or without OMR Sheets …………… Rs. 2.0 Lac
l) Disposal/Sale of different kinds of waste papers/Raddi etc. …………… Rs. 10,000/-
Note: - i) The tenderer, who have already deposited earnest money in previous year, can deposit the
amount falling short to the present earnest money. But the earnest money deposited for one
work cannot be treated for another work. The tenders, without earnest money will be rejected.
ii) The earnest money for Creamwove paper, Maplitho Paper and other Miscellaneous Papers
is separate and the tenderer intending to submit tender for all these three categories of papers
will have to deposited earnest money separately for each item.
Manager (P&P)
Technical Bid for Creamwove Paper
1. / Name of the Company/Firm/Organization
2. / Nature of the Company/Firm/Organization
Govt./Public/Private/Partnership/Proprietorship
3. / Address
4. / Phone No. and Fax No.
5. / E-mail ID
6. / Whether Demand Draft for tender cost attached write Yes/No
7. / Whether Demand Draft of Earnest Money attached write Yes/No (if ‘yes’ give full particular as D.D. No., date, Bank and amount)
8. / Whether copy of PAN Card/Tin No. attached
9. / Whether sample attached write Yes/No
(Please attach 10 Sheets of A4 size of stamped paper as sample with its Test report duly tested from the Govt. approved Laboratory
10. / Whether Tender is unconditional write Yes/No
If, No than specify the condition
11. / Whether all the pages are serially numbered write Yes/No
12. / Whether the firm is an ISO write Yes/No, if yes then documentary evidence attached
13. / Payment Term
14. / Validity of rates
15. / Taxes if any
16. / Delivery Period
17. / F.O.R
18. / Terms accepted or not
19. / Discount if any
20. / Material as per specification and quality
(Please attach certificate that paper is made of 100% wood virgin pulp)
Authorized Signatory
(with office stamp)
Sr. No......
Proforma-"I-a"
FINANCIAL BID FOR RATES FOR THE SUPPLY OF CREAMWOVE PAPER
Important / Particulars of Earnest Money Deposited / To be filled by officeLast date of Receipt of Tender
in the University 11-07-2014 up to 1:00 p.m.
Date of opening 11-7-2014 at 3:00 p.m. / Estimated Cost of Items : Rs. 2.5 Crore
Earnest Money : Rs. 5.0 Lac / Security Register
Sr. No……………
Page No………….
Name and Full Address of Tenderer :-
………………………………………………………
………………………………………………………
Pin Code……………………………………………
Contact No…………………………………………. / Particular of Draft deposited by Tenderer : -
Amount………………………………………………………………….
Draft No. ……………………………………………………………….
Date ……………………………………………………………………
Bank’s Name ……………………………………………..
Cost of Tender Form deposited vide Receipt No...... Dated...... Amount......
Size/Weights in Sheets / Approx.Requirement / Specifications
Size in Reel :
86 cms (80 GSM) / Size in Reel :
86 cms (70 GSM) / 450 MT
in Reel / As per IS : 1848/2007 specifications
(upto fourth revision)
pH =Not less than 5.0
Mechanical Pulp%= Not more than 20
Brightness = 85.0 min.
Opacity = 80.0 min.
Cobb = 25.0 Max.
Double fold= MD-15, CD-10
Aash : less than 14%
45.5x56cms/80 GSM/10.2 Kg / 45.5x56cms/70GSM/8.9 Kg / 2,000 Reams
43x69cms/80 GSM/11.9 Kg / 43x69cms/70GSM/10.4 Kg / 1,500 Reams
51x76cms/80 GSM/15.5 Kg / 51x76cms/70GSM/13.5 Kg / 1,000 Reams
Sr.
No. / Name of the Brand/Mill for which rate quoted / Rate quoted per Kg
in 80 GSM / Rate quoted per Kg
in 70 GSM
1.
2.
3.
Terms and Conditions :-
1. Delivery F.O.R : Kurukshetra University, Merut (UP), Jaipur(Rajasthan), Chandigarh,Patiala(Punjab) or any State
2. Other Taxes:......
3. Packaging/Forwarding/Cartage Loading/Unloading/Octroi etc………………………………………………………………
4. Rates are valid upto......
5. Time required for delivery of order ......
6. Any other condition/payment (Use your letter pad for additional condition)
I/WE HAVE READ THE TERMS AND CONDITION OF SUPPLY CAREFULLY AS GIVEN OVERLEAF, AND AGREE UPON THE SAME.
Date:...... Authorized Signatory
(with office stamp)
1. Attach authority letter of the Mill.
2. Attach certificate that paper is with 100% wood virgin Pulp.
3. Water mark of the K.U.K. Logo on every Sheet. (The ‘Dandy’ of watermark will be arranged by tenderer himself at his own cost).
4. There should be at least one watermark in center of 12”x12” on every Sheet.