SOUTHERNPARTNERSHIPGROUP

Minutes

11:00am to1:30pm

30 August2016

Invercargill

1.Attendees

SPGMembers / Initials
AndrewBlair / AB / Chair, SouthernPartnershipGroup
DrMargaretWilsher / MW / SouthernPartnershipGroup
DrTonyLanigan (by phone) / TL / SouthernPartnershipGroup
Exofficio / Initials
JohnHazeldine / JH / ActingDirector,DHBPerformance,MinistryofHealth
OtherAttendees / Initials
CaroleHeatly / CH / SouthernDHBCEO
MhairiMcHugh / MM / Manager,CapitalandOperating,MoH
JemmaAdams / JA / ActingProjectDirector,SouthernDHB
KathyGrant / KG / SouthernDHBCommissioner
DavinHall / DH / SeniorAnalyst, Treasury
CathyWebber / CW / SeniorAdvisor,MoH
Secretariat / Initials
KieranReilly / KR / SeniorProject Manager, MoH

Apologies

Name / Initials
SandraBoardman / SB / ExecutiveDirectorPlanningandFunding,SDHB
NigelMillar / NM / CMO,SouthernDHB
MrAndrewConnolly / AC / SouthernPartnershipGroup
RichardThomson / RT / SouthernPartnershipGroup

2. Minutes

Item / Topic
1 / Welcome
a)Welcomedmembersandotherattendees
b)NotedtheapologiesofMr Andrew Connolly, Richard Thomson,Dr NigelMillarandSandra Boardman.
2 / MinutesandActionPoints
a)Approvedtheminutesof26 July2016.
b)AP 2 - Noted SDHB DHB is going to market for a Project Director.
c)Noted David Perez will be the Chair of the new Clinical Leadership Group.
d)Chris Fleming interim CEO will commence on 19 September and agreed he be invited to join for part of the meeting by VC.
e)Reviewedtheactionpointsandnotedthat:
  • AP6July minutes–Still awaiting thereviewoftheCanterburyHRPGTORto be completed.NotedtheSPGTOR willhavesimilarTORs.NotedtheneedtohavearegionalfocusasperMinisterialdirection.
  • AP 10 July minutes – close - SDHB will cover any significant facility issues that arise in its monthly report on Urgent Interim Works
  • AP 11 July minutes - proposed actions for addressing Gateway 0 review– will come to next meeting including a Stakeholder Management Plan.
  • AP 13 SDHB consultation process with successful tenders – closed
  • APs 16 and 17 –discussed the purpose of the meeting of partnership groups. The arrangements are still to be confirmed and alternative options were discussed (refer new AP 7 overpage)
Openactionpointsfrompreviousmeetingsarelistedbelow.
Action / Whom / Date Assigned / Completiondate / Status
1 / DraftquarterlyreporttoMinisters / KR / 10/11/2015 / 29/11/2016 / Ongoing
2 / SouthernDHBandMoHtoformallyadviseSPGofanygapsorconcernswith resources / MM/CH / 10/11/2015 / - / Ongoing
3 / FinalisetheJulyminutesfortheChairtosign(KR/AB). / KR/AB / 28/06/2016 / ASAP / Closed
4 / ReportbacktoSPGmembersonfinalisingnewToR(referItem4 -24Mayminutes) / JH / 24/05/2016 / 30/08/2016 / Open
5 / Gateway 0–report back on the proposed actions to address the issues raised / JH / 26/07/2016 / 19/09/2016 / Open
6 / Addtotheriskregisterthatthebudgetmaybeunderestimatedduetotheprojectnotfully exploringscopenorfullyallowingforcostescalation.Mitigationisthebusinesscase processincludingtheuseofquantitysurveyors. / KR / 28/07/2016 / 19/09/2016 / Open
7 / Confirm arrangements for meeting of partnership groups - one of the focuses will be on sharing lessons learnt. Circulate copy of the OAG report on Christchurch Hospital’s redevelopment / JH / 26/07/2016 / 19/09/2016 / Open
8 / Include Tsy andMoHOIArequestsintheMinistrymonthlyreport / KR / 28/07/2016 / Ongoing / Open
Item / Topic
3 / NewClinicalLeadershipGroup-TOR
a)Noted the group’s first meeting will be at the end of September.
b)ApprovedtheTOR subject to:
  1. Clarifying that only the Chair of the group or CMO is their spokesperson
  2. While the group will review and approve design and support the work of the contractors it does not have a decision making role for the project.

Action / Whom / Date Assigned / Completiondate / Status
9 / Circulate final version of ToR to SPG once final changes are made / JA / 30/08/2016 / ASAP / Open
Item / Topic
4 / MoHprogressreports
a)Discussedtheprogressreport and risks. Requested the moderated level of risk be included to future reports
b)Discussed the communications plan and agreed the approach to the release of the Strategic Assessment (once it is approved).
c)Noted a consumer council chair has been appointed.
d)Requested the consumer council and private providers such as the southern laboratory and breast screening service providers be added to the communications plan. The Clinical Leadership Group should have a relationship with all the colleges.
Action / Whom / Date Assigned / Completiondate / Status
10 / Update and recirculate communications plan / KR / 30/08/2016 / ASAP / Open
Item / Topic
5 / SDHBprogressreports
a)DiscussedtheDunedinHospitalredevelopmentreport.
b)Discussed the success of the patient journey workshops run by Sapere and SDHB.
c)Notedhow the project is currentlytrackingandthat an update on theotherbuildings assessmentswill come to the 19 September SPG meeting.
d)Notedthe new project management resource will commence on 19 September 2016.
e)DiscussedtheUrgentInterimWorksreport and commended Southern DHB on the work it had done to address the issues raised in the last report.
Item / Topic
6 / Otherbusiness
a)Discussedthedraft mediarelease and quarterly report and requested minor changes.The next media release will coincide with the release of the Strategic Assessment. If revised in interim it will be recirculated to members.
b)Noted additional ILM workshops were being scheduled for the afternoon of 25 October and morning of 3 November.
c)Thanked Carole Heatly for her support and contribution to this project.
11 / Circulate final version of quarterly report and media release / KR / 30/08/2016 / ASAP / Open

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AndrewBlair

Chair

SouthernPartnershipGroup

1

SouthernPartnershipGroupMeetingMinutes30 Aug2016