Minutes of Pre-Bid Meeting Held on 14-05-2015, 11.30 A.M. at Chamber of Joint

Minutes of Pre-Bid Meeting Held on 14-05-2015, 11.30 A.M. at Chamber of Joint

Data center

Minutes of Pre-Bid Meeting held on 14-05-2015, 11.30 A.M. at Chamber of Joint Commissioner(CT)(Comp),T.S.

Present:

  1. Sri. Y.Satyanarana (Jt. Commissioner, Computers, CT Department),
  2. Sri Ch. VenkataRao, (Asst. Commissioner, Computers, CT Department),
  3. Smt.E.Deepa Readdy (Asst. Commissioner, Computers, CT Department),
  4. Smt.Ch.Vimala Venkata ramana (D.C.T.O., Computers),
  5. Sri.G.V.Subba Rao, (Manager and O.S.D., CDSC),
  6. Sri. Chakrapani,Manager, Project Manager, HCL Services ltd.(FM&AMC team),
  7. Sri. G.Vamsi Krishna, System Administrator, HCL Services ltd.(FM&AMC team).
  8. Sri. B. Ashok Kumar, M/s. Uniscan Power Systems
  9. Sri. G. Sunil Kumar, M/s. Southern Batteries (P) Limited
  10. Sri. S. Srinivas, M/s. Exide Power Centre

*****

As per the tender call Notice “TS/CS/CTD-”, dated: 06.05.2015, the Pre-Bid meeting held on 14/05/2015, 11.30 A.M in the chamber of Joint Commissioner (CT), Computers, Central Computer Wing, Telangana C.T.Dept., Nampally, Hyderabad. Vendors raised certain queries and are clarified as follows.

Sl.No / RFP Page No. / Clause No. / Clause Description
As per RFP / Query / Request / Clarification / Amended clause
1 / Page 4 / 12 V, 120 AH Panasonic / Quanta Batteries / Vendors raised whether batteries are SMF or not. / It was clarified that the batteries are SMF batteries.
2 / Page 3 / Bid closing / opening date / Whether it is 19th or 21st May 2015. / It was clarified that the Bid closing / opening date for both the tenders of Data centre and Divisions is 22.05.2015.
3 / Page 5 (A.4) / Time frame for delivery and Installation of batteries at Data Centre / 48 Hours from date of P.O
4 / Page no3 / A3 / Vendors raised period of Warranty for Batteries. / Replacement Warranty period shall be for 12 months from the date of the successful installation at the users site.
5 / Page 6 / Brand offered sales value for 2008-09 and 2009-10 / They requested whether last two years sales turnover can be provided. / It was clarified that last two financial years i.e. 2012-13 and 2013-14 turnovers can be provided.
6 / Pagno.24 / I.19 / Vendor raised that who is the bill payment authority and on whose name the Invoice and DC to be raised. / It was clarified that Delivery location is Datacnetre, CCW, CTD, Hyderabad. Invoice to be raised in the name of both the Commissioners (CT) as per the prescribed ratio of AP Reorganisation Act 2014. i.e. 58.32% in the name of Commissioner(CT) (AP) and 41.68% in the name of Commissioner(CT) (Telangana).
8 / Page 42 / Form F-1 / Price schedule for goods/ services offered / All inclusive unit price i.e Unit Price inclusive of all taxes, freight, incidental charges, insurance, etc. after deducting buy back value of each battery.
6. / General / -- / --- / It is informed by the C.T.Dept. that Profession tax Clearance Certificate for the last Financial year should be submitted by the Bidders during submission of bid.

Telangana divisions.

Minutes of Pre-Bid Meeting held on 14-05-2015, 11.30 A.M. at Chamber of Joint Commissioner(CT)(Comp),T.S.

Present:

  1. Sri. Y.Satyanarana (Jt. Commissioner, Computers, CT Department),
  2. Smt.E.Deepa Readdy (Asst. Commissioner, Computers, CT Department),
  3. Smt.Ch.Vimala Venkata ramana (D.C.T.O., Computers),
  4. Sri.G.V.Subba Rao, (Manager, CDSC),
  5. Sri. Chakrapani,Manager, Project Manager, HCL Services ltd.(FM&AMC team),
  6. Sri. G.Vamsi Krishna, System Administrator, HCL Services ltd.(FM&AMC team).
  7. Sri. B. Ashok Kumar, M/s. Uniscan Power Systems
  8. Sri. G. Sunil Kumar, M/s. Southern Batteries (P) Limited
  9. Sri. S. Srinivas, M/s. Exide Power Centre

*****

As per the tender call Notice “TS/CS/CTD-”, dated: 06.05.2015, the Pre-Bid meeting held on 14/05/2015, 11.30 A.M in the chamber of Joint Commissioner (CT), Computers, Central Computer Wing, Telangana C.T.Dept., Nampally, Hyderabad. Vendors raised certain queries and are clarified as follows.

Sl.No / RFP Page No. / Clause No. / Clause Description
As per RFP / Query / Request / Clarification / Amended clause
1 / Page 4 / 12 V, 65 AH and 12 V, 90 AH Quanta Batteries / Vendors raised whether batteries are SMF or not. / It was clarified that the batteries are SMF batteries.
2 / Page 3 / Bid closing / opening date / Whether it is 19th or 21st May 2015. / It was clarified that the Bid closing / opening date for both the tenders of Data centre and Divisions is 22.05.2015.
3 / Page 4 / 12 V, 90 AH Quanta Batteries / Vendors raised that 90AH batteries are not available in the market.
They further stated that there will not be any technical challenge in combination of 90AH and 100 AH batteries. / It was clarified that they can supply 100 AH batteries.
3 / Page 5 (A.4) / Time from for delivery and installation of batteries at Divisions / 5 Days from date of P.O
Page 6 / Brand offered sales value for 2008-09 and 2009-10 / They requested whether last two years sales turnover can be provided. / It was clarified that last two financial years i.e. 2012-13 and 2013-14 turnovers can be provided.
4 / Page no3 / A3 / Vendors raised period of Warranty for Batteries. / Replacement Warranty period shall be for 12 months from the date of the successful installation at the users site.
4. / Pagno.24 / I.19 / Vendor raised that who is the bill payment authority and on whose name the Invoice and DC to be raised. / It was clarified that the Invoice and DC to be raised in the name (Designation) of the concerned Deputy Commissioner (CT) and copies to be submitted to CCW with acknowledgement for bill payment.
5 / Page 42 / Form F-1 / Price schedule for goods/ services offered / All inclusive unit price i.e Unit Price inclusive of all taxes, freight, incidental charges, insurance, etc. after deducting buy back value of each battery
6. / General / -- / --- / It is informed by the C.T.Dept. that Profession tax Clearance Certificate for the last Financial year should be submitted by the Bidders during submission of bid.