2012 RFA Northeast Nebraska Revised

2012 RFA Northeast Nebraska Revised

Nebraska Department of Health and Human Services

Division of Public Health

Request for Applications

Nebraska Reproductive Health

Lifespan Health Services

TITLE X FAMILY PLANNING SERVICES

NORTHEAST NEBRASKA

Date of Issuance:February 17, 2012

Applications Due:April 2, 2012, 5:00 p.m. CT

Issuing Office:Lifespan Health Services

Nebraska Reproductive Health

Nebraska Department of Health and Human Services

301 Centennial Mall South, P.O. Box 95026

Lincoln, NE 68509-5026

1

TITLE X FAMILY PLANNING PROGRAM

STATE OF NEBRASKA

REQUEST FOR APPLICATIONS

TABLE OF CONTENTS

SECTION I. OVERVIEW...... 2

SECTION II. SCOPE OF WORK...... 8

SECTION III. APPLICATION REQUIREMENTS...... 13

ATTACHMENT 1 Title X Population Research and Voluntary Family Planning Prg..21

ATTACHMENT 2 42 CFR 59, Grants for Family Planning Services...... 25

ATTACHMENT 3 Region VII Infertility Prevention Project Protocols...... 38

ATTACHMENT 4 Nebraska DHHS General Terms and Assurances...... 39

ATTACHMENT 5 Audit Requirement Certification ...... 47

ATTACHMENT 6 FFATA-Subrecipient Reporting Worksheet...... 49

ATTACHMENT 7 Title X Assurances of Compliance...... 52

ATTACHMENT 8 Nebraska Title X Delegate Reporting Requirements...... 53

ATTACHMENT 9 Assurance of Adherence to Nebraska Reporting Requirements....54

ATTACHMENT 10 Title X Application Cover Sheet...... 55

ATTACHMENT 11 Capacity to Provide Services Questionnaire...... 57

ATTACHMENT 12 Work Plan Format Template...... 58

ATTACHMENT 13 Budget Template (Required Format)...... 59

ATTACHMENT 14 Nebraska Title X Funding Formula...... 60

SECTION I. OVERVIEW

  1. Purpose of Request for Applications

This Request for Applications (RFA), issued by the Nebraska Department of Health and Human Services Division of Public Health, Lifespan Health Services, Nebraska Reproductive Health seeks applications from qualified entities that will provide family planning services in NortheastNebraska. Such services will be provided in accordance with Federal Title X Family Planning Services statutes, regulations and guidelines, other applicable federal statutes, regulations and circulars and Nebraska State Laws and administrative guidance. Nebraska Counties identified for this RFA are Antelope, Burt, Butler, Cedar, Cuming, Dakota, Dixon, Dodge, Knox, Madison, Pierce, Polk, Saunders, Stanton, Thurston, Washington, and Wayne.

Through this RFA, the Department will award a total of approximately $300,000.00 in Title X funds and $26,000.00 in Title V Maternal and Child Health Services funds per 12 month period. The amount of funding will be dependent on several factors, including the number and quality of proposals received, the geographic areas proposed, andthe specific work plans and budgets of individual proposals.In the future, once a selected delegate agency is considered “established” the delegate will fall under the funding formula established by Nebraska Reproductive Health. The Title X Family Planning funding formula considers base costs, number of sites, and numbers and proportion of low-income patients served. The Title V Maternal and Child Health Services funds are allocated proportionately based on each delegates % of the total Title X grant funds awarded.

The term of the sub-grants resulting from this competition will be no less than 3 years. The term will coincide with the federal award period granted to the Nebraska Department of Health and Human Services which concludes for this Grant Cycle in June 2015. The initial funding period will begin June 1, 2012 and continue through June 29, 2013. Annual, non-competing fundingperiod awards will be made for one year periodsJune 30, 2013 through June 29, 2015for project(s) demonstrating satisfactory performance and submitting acceptable continuation proposals. Awards made during the initial and subsequent periods are dependent on the availability of federal funds.

The intention is to fund project(s) that demonstrate capacity to provide family planning and other related reproductive health services to low income persons and education on reproductive health topics to community groups.

B.Background

The Nebraska Department of Health and Human Services Division of Public Healthis the recipient of federal Title X Family Planning Services grant funds. In addition, the Department is the recipient of Title V Maternal and Child Health Services funds, with a portion then allocated to Nebraska Reproductive Health. The Department in turn subgrants these funds to community-based providers or “delegates” to provide reproductive health services. These delegates are required to prioritize services to low-income persons. The delegates provide education, counseling and comprehensive medical and social services necessary to enable individuals to freely determine the number and spacing of their children, and by doing so, help reduce maternal and infant mortality, promote the health of mothers and children, prevent child abuse, prevent adolescent pregnancy, reduce unintended pregnancies, and reduce rates of sexually transmitted diseases.

Reproductive health services (including pharmaceuticals) must be provided at no charge to individuals at or below 100% of the federal poverty guidelines. All Title X Family Planning services must be provided on a proportional sliding fee scale to those individuals from 101% up to 250% of the federal poverty guidelines. The lowest segment of the scale would optimally be set at 20% of full fee but be no more than 33%. Potential delegates will be given preference if, historically or through projection,50% or more of their clients are  150%

of federal poverty guidelines. Programs must also bill Medicaid and other 3rd party payers, whenever possible. All program generated funds related to the Title X and Title V family planning program must be used to further the family planning goals and objectives.

Reproductive health services to be provided include: physical assessment, breast exam, blood pressure, hemoglobin or hematocrit, pap smear, sexually transmitted disease (STD) testing and treatment, pregnancy testing, education, counseling and appropriate referral and follow-up. Preconception education and infertility counseling and referral are also to be provided, as well as information and education on DES, Rubella, STDs, smoking, drugs and alcohol, breast self-exam and abnormal pap smears. Education to community groups should include but not be limited to these topics: abstinence, birth control methods, sexual decision making, parental involvement, resisting sexual coercion, sexually transmitted diseases, puberty, and other topics related to family planing and sexual decisions and health.

The mission of NebraskaReproductive Health, which guides the use of the Title X Family Planning Services funds and the allocated Title V funds, is to provide comprehensive, quality and cost-effective reproductive health services to individuals in targeted areas. Individuals receiving services may reside outside of the target area.

This RFA is for the solicitation of proposals to assure the delivery of Title X Family Planning Services throughout northeast Nebraska. Entities submitting proposals are to describe the geographic area (counties) for which they propose to provide services.

C. Federal and State Priorities for Services

The Federal Title X Family Planning Priorities that must be incorporated into program planning and delivery are:

Fiscal Year 2012 Program Priorities

  1. Assuring the delivery of quality family planning and related preventive health services, where evidence exists that those services should lead to improvement in the overall health of individuals, with priority for services to individuals from low-income families;
  2. Expanding access to a broad range of acceptable and effective family planning methods and related preventive health services that include natural family planning methods, infertility services, and services for adolescents, emphasizing the important role Title X plays in teen pregnancy prevention. The broad range of services does not include abortion as a method of family planning;
  3. Providing preventive health care services in accordance with nationally recognized standards of care. This includes, but is not limited to, breast and cervical cancer screening and prevention services; sexually transmitted disease (STD) and HIV prevention education, testing, and referral; and, other related preventive health services;
  4. Emphasizing the importance of counseling family planning clients on establishing a reproductive life plan, and providing preconception counseling as a part of family planning services, as appropriate;
  5. Addressing the comprehensive family planning and other health needs of individuals, families, and communities through outreach to hard-to-reach and/or vulnerable populations, and partnering with other community-based health and social service providers that provide needed services.
  6. Identifying specific strategies for addressing the provisions of health care reform (“The Patient Protection and Affordable Care Act”), and for adapting delivery of family planning and reproductive health services to a changing health care environment, and assisting clients with navigating the changing health care system. This includes, but is not limited to, enhancing the ability of Title X clinics to bill third party payers, private insurance, and Medicaid.

As a condition of receiving Title V Maternal and Child Health Services funds, the Department conducts a comprehensive needs assessment every five years, and identifies priority maternal and child health needs. The most recent assessment was completed in 2010 and the following priorities were identified. Respondents to this RFAshould consider the priorities of relevance to reproductive health services and community education.

• Increase the prevalence of the MCH/CSHCN population who are physicallyactive, eating healthy, and are at a

healthy weight.

• Improve the reproductive health of youth and women by decreasing the rates of STD’s and unintended pregnancies.

• Reduce the impact of poverty on infants/children including food insecurity.

• Reduce the health disparities gap in infant health status and outcomes.

• Increase access to oral health care for children and CSHCN.

• Reduce the rates of abuse and neglect of infants and CSHCN.

• Reduce alcohol use and binge drinking among youth.

• Increase quality of and access to perinatal health services, includingpre/interconception health care, prenatal care, labor and delivery services, andpostpartum care.

• Increase the prevalence of infants who breastfeed exclusively through six monthsofage.

• Increase access to Medical Homes for CSHCN particularly for those withfunctional limitations.

  1. Eligibility Requirements

Applicants must meet all of the following minimum qualifications to be eligible to respond to this RFA and to receive funds:

  1. Be a Nebraska public or private non-profit organization.

2. For respondents claiming private non-profit status, provide with the application either a certification

from the State of Nebraska, Office of Secretary of State or a letter from the Department of Treasury,

Internal Revenue Service (IRS).

  1. Federally Recognized Native American Tribes headquartered in Nebraska are not eligible to apply under this RFA. A set-aside for Nebraska Tribes has a separate application process. For information about this process call Julie Reno at 402-471-0163.
  1. Developing the Application

The Department, the Unit, and the Program believe that collaboration and community involvement are important in the planning and delivery of public health programs. Diverse representation, participation and leadership is crucial to assure that the views, perspectives and needs of community members are represented. Entities responding to this RFA should strive to collaborate with a broad cross-section of community representatives. In a collaboration focused on reproductive health services these representatives must include physicians, other public health agencies and programs, social services, community action agencies, pharmacists, substance abuse and domestic violence programs, minority health providers and advocates, hospital and health center representatives, and private citizens.

  1. RFA Timeline

Issuance of RFA / February 17, 2012
Deadline for submission of written questions / February 27, 2012
Applications due / April 2, 2012 5:00 pm CT
Award notices/denials sent to respondents / ≈ May1, 2012
Effective date of sub-grant award / June 1, 2012

Details on submission of the application are found in SECTION III.

  1. Questions and Requests for Information

From the date the RFA is issued until a determination is made and announced regarding the selection of subgrantee(s), contact between potential subgrantees and individuals employed by the Department regarding the RFA is restricted only to written communication with the staff designated as the point of contact in this RFA.

Responses to questions will be on the Lifespan Health Services website at: The questions and answers will be posted on the site 72 hoursafter the deadline of February 27, 2012.

Submit questions and requests for information to Julie Reno in writing by one of the following methods (listed in order of preference) and clearly marked “Title X Family Planning Services, Nebraska”:

E-mail:

Fax:(402) 471-1541

Mail:Julie Reno

Lifespan Health Services

Nebraska Department of Health and Human Services

301 Centennial Mall South, P.O. Box 95026

Lincoln, NE 68509-5026

Faxed questions must include a cover sheet clearly indicating the number of pages transmitted. Faxes must also reference the RFA for the Title X Family Planning Services grant program on the cover sheet. The State assumes no liability for assuring accurate or complete fax transmission or receipt.

  1. Application Review Process
  1. Review for Compliance with Minimal Application Requirements and Scoring

Each application that complies with the Minimal Application Requirements outlined in Section III(B) will be evaluated and scored by a review committee on a scale of 0 to 100 points. Applications will then be ranked and forwarded to the Director/Chief Medical Officer of the Nebraska Department of Health and Human Services Division of Public Health for consideration and a decision on funding.

The criteria for scoring applications:

SECTION/CRITERIA / MAXIMUM POINTS
NARRATIVE AND WORK PLAN
  • Adequacy of needs assessment in identifying reproductive health needs of low income persons in target area
  • Degree to which proposal addresses these identified needs
  • Number of patients, particularly low income patients, to be served
  • Degree to which proposal addresses Title X and other federal and state requirements, including geographic access
  • Level of collaboration with community partners
/ 40
APPLICANT CAPACITY
  • Adequacy of facilities and staff for delivering proposed services
  • Capacity of entity to make rapid and effective use of federal funds
  • History of successfully providing services and administering programs, especially to low income individuals
  • Ability to bill and collect patient fees, including third party payments
/ 30
BUDGET AND BUDGET JUSTIFICATION
  • Reasonableness of costs in relationship to proposed services and costs are allowable
  • Relative availability of non-federal resources and the degree to which resources are committed to the proposed services, including projected program income
  • Complete justification of costs that demonstrates the applicants knowledge and ability to use the funds effectively
/ 30
TOTAL / 100

2.Review of Applicant Capacity

As part of the scoring and selection process, the Department will assess an entity’s capacity to provide reproductive health services to low income persons, provide education to community groups, and submit timely and accurate reports, invoices and fiscal documentation. The Department reserves the right to consider an entity’s performance in current and/or prior grants, contracts, cooperative agreements, or subcontracts with the Department or other State of Nebraska agencies.

3. Geographic Access

The Department will consider geographic access in making final funding decisions. The Department reserves the right to fund more than one entity in the 17 county geographic area if deemed necessary to assure adequate level of service to all target populations in that area. The Department also reserves the right to modify a proposed service area in circumstances where otherwise acceptable proposals have overlapping or redundant proposed service areas not necessary to serve target populations.

4.Notification of Decision

Each entity submitting anapplication, whether selected for funding or denied, will be notified in writing of the funding decision. Applicants may receive, upon written request directed to the Program the consensus review tool summary page for their proposal, which provides the score and overall strengths and weaknesses of their proposal.

5.Conditions

Award notices may be tentative, pending satisfactory resolution of conditions. A tentative award letter will be accompanied by a description of conditions, actions needed to remove those conditions, and the required time frame. Should the conditions not be met satisfactorily within the given time frame, the Department reserves the right to rescind the award. Expenses against the tentative award cannot be incurred after 30 days of receipt of the notice that the award is being rescinded.

SECTIONII. SCOPE OF WORK

Applications are being solicited for the provision of Title X Family Planning and related reproductive health services.

A. Required Services and other Mandates

Federally required Title X Family Planning Services are prescribed by Title X Population Research and Voluntary Family Planning Programs (statute)Attachment 1, 45CFR59 Grants for Family Planning Services Subpart A (implementing regulations)Attachment 2, andProgram Guidelines For Project Grants For Family Planning Services United States Department of Health and Human Services Office of Public Health and Science Office of Population Affairs Office of Family Planning, January 2001 (federal guidance). Applications must address capacity and plans to provide required services. In addition, applications must address applicable State of Nebraska statutes and regulations that in turn govern the provision of these services. The authorizing statute, regulations, and Program Guidelines are available on the Nebraska DHHS website at download.

Federally Required Services

For detailed information refer to theProgram Guidelines For Project Grants For Family Planning Services United States Department of Health and Human Services Office of Public Health and Science Office of Population Affairs Office of Family Planning, January 2001 which is available as a separate document on the DHHS website with the RFA announcement.

  1. Client Education – Delegates must have written plans for client education; See section 8.1, for content and specific instructions on Method-Specific Informed Consent.
  2. Counseling, including Method Counseling and Sexually Transmitted Disease (STD) and HIV Counseling; See section 8.2.
  3. History, Physical Assessment, and Laboratory Testing; See section 8.3 for details, including required laboratory procedures.
  4. Fertility Regulation – Delegates must comply with the guidance in section 8.4 regarding Contraception.
  5. Infertility Services – Delegates must provide Level I services as described in section 8.5 and may optionally provide Level II as part of their Title X program.
  6. Pregnancy Diagnosis and Counseling – See section 8.6 for details, including requirements for neutral, factual information and nondirective counseling for pregnant women on the following options: prenatal care and delivery; infant care, foster care, or adoption; and pregnancy termination.
  7. Adolescent Services – Section 8.7 outlines requirements for counseling and education, confidentiality, family involvement, and resisting coercion.
  8. Identification of Estrogen-Exposed Offspring – As part of the medical history, clients born between 1940 and 1970 should be asked if their mothers took estrogens during their pregnancies, with those exposed receiving appropriate follow-up as per section 8.8.

These federally required services must be delivered in accordance with federal and state requirements for licenses, certifications, and permits as applicable. These include, but are not limited to: