FY011-12 Strategic Planning Form – GOALS, ACTION PLANS, ASSESSMENT

Program/Unit/Area: / Office of the Director, Fiscal Services / Preparer: Wade W. Ellis, CPA / Supervisor: Vice-President Business Affairs
FY 2011-12 Program Goal X Unit Goal  Area Goal X (Check Appropriate Box) / College wide Goal
1. / District financial reporting accuracy to provide an Unqualified Audit Report / 1
2. / Develop records imaging system for the District / 6
3. / Develop Management Accounting System and Easier Access to Financial Accounting System / 6
Goal # / Obj # / Objectives / Responsible Unit/Area
1. / 1.1. / Accuracy of the Chancellor Office reports / Fiscal Services
1.2. / Complete 10-11 Independent Audit / Fiscal Services
1.3. / Receive and Unqualified Opinion / Auditors
2. / 2.1. / Through procurement process install a new records imaging system for the District / Fiscal Services/IS/EIS
3. / 3.1. / Budget management system capable of interfacing with Galaxy. / Fiscal Services/RCOE
3.2. / Enhance Galaxy into COD procedures with RCOE / Fiscal Services/RCOE
3.3. / Improve inquiry and other procedures in Galaxy / Fiscal Services
Obj # / Action Plan # / Action Plan (What specific steps will you take to implement your goals and objectives) / Responsible Unit/Area
1.1 / 1.1.1. / Work with all related departments on accuracy of the reports sent to Chancellor’s Office to serve as a fiscal accountability statement / Fiscal Services
1.1.2. / Work on monthly reconciliations of Galaxy accounts for audit purposes / Fiscal Services/Lund & Guttry
1.2 / 1.2.1. / Complete the 10/11 Independent Audit and prepare the financial statements of the District. / Fiscal Services/Lund & Guttry
1.2.2. / Utilize consultants to improve audit worksheets and prepare audit report / Fiscal Services
1.3 / 1.3.1. / Work with Lund & Guttry to get issue an Unqualified Opinion on annual audit / Fiscal Services/Lund & Guttry
2.1 / 2.1.1. / Identify target groups of users / Fiscal Services/EIS/Student Services/IS
2.1.2. / Do needs analysis of user group requirments / Fiscal Services/Student Services/IS
2.2 / 2.2.1. / Work with EIS/Sexton Group to put together an RFP for imaging system / Fiscal Services/IS
2.2.2. / Through procurement process select product for use / Fiscal Services/IS
2.2.3. / Develop implenmentation plan for installation / Fiscal Services/IS
2.3 / 2.3.1. / Identify target groups of individuals for imaging system training and hold small training sessions in TLC / Fiscal Services
3.1 / 3.1.1. / Director of Fiscal Services and with Dean of Information Systems explore the feasibility of acquiring or developing an in-house budget management system capable of interfacing with Galaxy. / Fiscal Services/ Dean of Information Systems
3.1.2. / Work with RCOE on possible interfacing solutions / Fiscal Services/RCOE
3.2 / 3.2.1. / Continue to work to implement enhancements in Galaxy into COD procedures with RCOE. / Fiscal Services/RCOE
3.2.2. / Serve on RCOE Galaxy Prioritization committee / Fiscal Services/RCOE
3.3 / 3.3.1. / Explore improvements inquiry and other procedures in Galaxy through my participation in Galaxy user group. / Fiscal Services/RCOE
3.3.2. / Explore improvements inquiry and other procedures in Galaxy through my participation in Galaxy user group. / Fiscal Services/RCOE
Goal # / BACKGROUND/JUSTIFICATION FOR EACH ACTION PLAN - PLEASE COMPLETE
1. / Why should this goal/objective/action plan be done? Ensure appropriate use of public funds
Will this goal/objective/action plan benefit other areas of the college? If so, how?Yes, tracking allocations of funds to departments
Will this goal/objective/action plan impact or require accommodations from other areas? If so, how Yes, Business Affairs, Academic Affairs and Student Affairs are impacted by proper reporting
Does this goal/objective/action plan fulfill a legal or accreditation mandate? If so, how?Sound fiscal practice
Does this goal/objective/action plan address a safety issue? If so, how? No
2. / Why should this goal/objective/action plan be done? To ensure confidential records are maintained as required
Will this goal/objective/action plan benefit other areas of the college? If so, how?Yes, all areas
Will this goal/objective/action plan impact or require accommodations from other areas? If so, how?Yes, all areas
Does this goal/objective/action plan fulfill a legal or accreditation mandate? If so, how?Continuous quality improvement is central to accreditation
Does this goal/objective/action plan address a safety issue? If so, how?No
3. / Why should this goal/objective/action plan be done? COD has weak administrative systems and practices
Will this goal/objective/action plan benefit other areas of the college? If so, how? Program and service budget management, accountability and decision-making
Will this goal/objective/action plan impact or require accommodations from other areas? If so, how? Training
Does this goal/objective/action plan fulfill a legal or accreditation mandate? If so, how?Continuous quality improvement is central to accreditation
Does this goal/objective/action plan address a safety issue? If so, how? No
Resources Requested Action Plans
Action
Plan # / Staff/Faculty / Operations / Equipment / Facilities / TOTAL
1.1.1. / No additional resources required in timeframe
1.1.2.
1.2.1. / $ditto
1.2.2.
2.1.1. / $ditto
2.1.2.
2.2.1. / $ditto
2.2.2.
2.2.3.
2.3.1. / $ditto
2.3.2.
3.1.1. / All areas / Out of IS / Out of IS / $250,0000
3.1.2. / No additional resources required in timeframe
3.2.1. / $ ditto
3.2.2.
3.3.1. / $ditto
3.3.2.
$
$
$
TOTAL REQUESTS / $250,000
Assessment(how will you measure the “success” of your objective)and Indicators(the specific information that will be collected)
Goal # / Who is Responsible? / Assessment Interval (When will you measure?) / Method of Assessment (How will you measure?) / Target Result (What will change and by how much?) / Indicator (What are you measuring?)
1. / Director & VP / Continuous / Awareness feedback; budget management / Receive Unqualified Opinion on Audited Financial Statements / Effectiveness and efficiency of use of public funds
2. / same / Year / Awareness feedback / Fiscal control and ease of records management is enhanced / Effectiveness and efficiency of use of public funds
3. / same / Year & multiple year / Feedback from users; financial results in part / same / Fewer fiscal surprises; better informed decision-making
For CPC use only:CPC Initials ______
Approved contingent on available funding Approved w/no funding Re-submit with noted changes Not approved

COD PLANNING FORM FY09-15 Dec, 2008 Nov2010

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