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INTERNATIONAL TELECOMMUNICATION UNION
COORDINATION Document929/2
COMMITTEE31 January 2011
SUMMARY RECORD
OF THE
928thMEETING OF THE COORDINATION COMMITTEE
The Coordination Committee met on 12 January 2011at 15H00
Present:H.TOURÉ, Secretary-General; H. ZHAO, Deputy Secretary-General; M. JOHNSON, Director, TSB; F. RANCY, Director, BR; B. SANOU, Director, BDT; D. BOGDAN-MARTIN, Chief, SPM & Executive Secretary
Also Present: E. DALHEN, A&F(for item 4 only)
Welcome message by the Secretary-General:The Secretary-General welcomed all Coordination Committee members to the first meeting of the new management team. He explained the importance of the Coordination Committee and referred to Article 26 of the Constitution which defines the composition of the Coordination Committee. The latteracts as an internal management team which advises and gives the Secretary-General practical assistance on all administrative, financial, information system and technical cooperation matters which do not fall under the exclusive competence of a particular Sector or of the General Secretariat and on external relations and public information. In its considerations, the Committee keeps fully in view the provisions of this Constitution, the Convention, decisions of the Council and the interests of the Union as a whole.
Since its existence, the Coordination Committee has held 927 meetings, and since the Secretary- General took office in 2007, 48 meetings were organized during his first mandate. The Secretary General indicated that meetings would be held each month, at a minimum, and encouraged all Members to be present as far as possible. He also stressed that it was important for the Union to ensure that the Coordination Committee works as a team. He was pleased that good cooperation had already started in the first working week at ITU.
The Deputy Secretary-General noted that the Coordination Committee was a good mechanism and that the team always worked well and he expected that to continue.
Mr. Rancy noted his delight to be present at the Coordination Committee which was a great honor for him. He stressed his full commitment.
Mr. Sanou was pleased to see already that the willingness to work together as a team is there. He looked to those Coordination Committee members that have been there longer to provide guidance and advice to the newcomers. He commented that with the good relations already demonstrated, the team will go very far.
Mr. Johnson stressed the importance of trust, and transparency. The Coordination Committee members must work together on the basis of these principles. This team is committed to work together.
Approval of the Agenda(Document 928/1)
The agenda was approved.
Approval of Summary Record of the previous meeting (Document 928/2)
The Summary Record of the previous meetingwas approved. The Secretary-General stressed the important milestone of the previous Coordination Committee, which was achieved at its last meeting. This was the approval of the Ethics policy. The Service Order is expected very soon.
Statutory Committees(Document 928/3 and its annexes)
Mr. Dalhen presented the document and explained the purpose of each Committee. The Coordination Committee members were invited to review the composition of each Committee and propose by the end of January any changes. The Secretary-General mentioned that it was good to change staff and that we should not have same staff on multiple Committees.
It was noted that the IPPC needed to have a clear mandate and a Service Order should be prepared. It was also proposed that Mr. Zhao chairs the ICTC following the departure of Mr. Barr.
Intersectoral Task Forces were also raised and these would need to be reviewed. Mr. Johnson noted that some meetings had already taken place and that there was a need for a combined team on WTSA and WCIT. It was agreed that Mr. Johnson willestablish a Task Force for the preparation of WTSA and WCIT.
Approval of MCG terms of reference (Document 928/4)
The revised terms of reference for the Management Coordination Group were reviewed. After some discussions and modifications, they were approved as amended.
Restructuring
The Secretary-General noted that further to PP-10 decisions, there may be a need for some organizational refinements in the General Secretariat and also the Bureaux. Mr. Zhao noted that further to the departure of Mr. Barr, the Secretary-General has nominated him as Acting Chief of the Department and requested him to supervise the services after the re-structuring of this Department.It was agreed that the Department would be re-structured into two separate Departments: Human Resource Department and Financial Department. The Deputy Secretary-General is charged to take measures to implement this plan.
In addition, the organization of the Strategic Planning and Membership Department was also in need of some reform. The current structure had been reviewed. It was proposed that the new organization of SPM be as follows: Corporate Strategy Division; Governing Bodies Secretariat; Communications and Partnership Promotion; and finally, Member State Relations and Intergovernmental Organizations. It was felt that with these organizational modifications and redistribution of responsibilities, the Department would provide a better service to the Union in a more efficient and effective way. This was approved.
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No other Businesswas discussed.
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The date of the next Coordination Committee meeting will be communicated in due course.