MINUTES September 18 7:00 PM CHAMPLIN ICE FORUM / 2012

CPYHA Monthly Board Meeting

Meeting called by / Champlin Park Youth Hockey Association – BOD
Type of meeting / Board of Directors
Facilitator / Pete Williams (President)
Note taker / Debra Herr (Secretary)
Timekeeper / Pete Williams (President)
Attendees / Board members, Directors, CPYHA Members

Agenda topics

lori robinson
/
treasurer report
Discussion / Hockey clinics are down mostly due to refunds. Once deposit last couple check should be close to last year. Hockey registration is down due to split payments – should be better oct 1st. Goalie equipment – just got first invoice to pay. Split payment issue keep eye on future for cash flow problems.
Up about 60k in April – clinics and registration. Still have some balances due to ice bills.
Approval for report made by all except for Steve Jones and Mark Anderson
nick powell
/
champlini ice forum
Discussion / Contracts for concessions and storage room – need to get done soon.
Nick will send Lori bills for fall skills
Brian’s funds – just go to assoc funds as donations
Using night time hours of ice – Just out of high school/college group trying to put on league out of Clives, shwans, fogerty and here. Still waiting to see if will run. Potential of adding 3rd Bantam team – suspect 1 Jr Gold, 1 14 U Coop.
Michelle working on concession stand. Freezer and double freezer needed to be fixed.
Missing door – painting.
deb Herr
/
Approval of July & August Minutes
Discussion / Approval by all except for Mark and Steve.
bill blake
/
gambeling
Discussion / 2 best months ever by far
Pull tab gross 304k
All is normal – very good month
Account balance is over 100 – will need to revisit how often we donate. First 25k to City is Nov – then May and on sliding scale. Should know what our threshold is so we are not above that. Bill will ask accountant
Approved by all except for Steve Jones and Mark Anderson
Megan leitner
/
web director
Discussion / Not present
LISA MACKEBEN
/
Safety director
Discussion / Review workshop notes.
Working on room rental and dates.
Concern of busyness in rooms – offer 2 rooms for testing instead of 1. Company understands concern as well. Doing 10 and up instead of 9 yr olds. Important that a quiet space.
Could we get volunteers, parents, coaches to assist in sessions? Should we make it a requirement of each team via team managers? Good idea – go for that one. Deb will talk to Megan for manager meetings.
Option: smaller groups and more times and room. Administrator is in room with. One team at a time.
Helpful hint spreadsheet for parents for better understanding of what is involved and how important it is for kids to concentrate.
Still make the other option avail for $5 concussion testing
Small awareness for Mites
Have updates for manager books – Lisa will need to contact mgr coordinators
Approved motion to $300 for prizes, and awareness.
Lisa will send dollar amt of room rental to Pete for approval
bill lawler
/
traveling committee
Discussion / Tryouts start on Sept 30th. Preliminary schedule on website
True schedule should hopefully be live on website the 19th
Still looking at those who registered last year and not this year – Bill will send me a list of those this year and we can match up for contact information
Evaluators – looking into, pretty set.
Bantam A will go to Wyzetta for tryouts – our evaluators will go there for them. Girls will get that practice time here.
Tryout process will be more similar then 2 yrs ago – more smoothly.
Not using secret #’s – too much of a mess. No mandatory meeting – only FAQ meeting. Will post names on website when to show up. Better consistency and flow. Evaluators will still have jersey #’s only
DAVID LIGNEEL /
Tournaments
Discussion / 12U were switched to B
One hotel is requiring credit card for $80 deposit, which will go back on the card once rooms are paid for
Ligneel will send list of needed funds – email to Board
Sq B2 full and need 2 PW teams for Thanksgiving
Website issue not working for clinics … ask Megan

bud/todd/bill

/

house committee

Discussion / SPEED clinic registration and dates set
1 or 2 teams down – numbers down. TOH might help that
Dates set for penny hand outs and parent 101 meetings … Sept 30th and Oct 3rd. Sheila will send out email of reminder.
Deb ask Megan if we can remove fee for all first time-new to CPYHA.

jim koltes

/

ACE director

Discussion / Not present

sheila gjervold

/

communications

Discussion / Busy with updates to website and Facebook
Good traffic on website
Re-upped sweet hockey – link still on website

michelle knowlton/karma lindell

/

concessions

Discussion / Getting ready to set up
TOH pizza party – are not ready to give soda. Do orange drink from McDonalds
Once get tryout schedule – need hours and will get volunteer list for tryouts.
Will roll out first 2 weeks after tryouts – by girls and schedule thru Dec
No district or regional tourneys this year.

gARY/SHARI WILSON

/

GIRLS COMMITTEE

Discussion / 14U proposal for Coop – signed doc from each assoc. Rogers approved. No tryout required. Non-parent coach. 1 coach and 2 assistants. We will be home assoc. One roster – Gary will get information from Rogers – need USA Hockey #’s. Rebel 14U – different jersey’s? Girls design their own logos. Would need birth certificates and consent to treat forms. Deb and Lisa will talk and discuss with Rogers as well. Rogers will pay up front and Champlin will pay up front – ice bills, reconcile at end.
Deb and Lisa have meeting with Rogers registration director to figure out plan
5 girl skaters are committed
District 10 is still pursuing audit of North Metro

STEVE JONES

/

CLINICS

Discussion / Not present

mark anderson

/

apparel

Discussion / Not present

STEVE JONES

/

coaches selection

Discussion / Not present

Lisa Fischer

/

Traveling Registration

Discussion / Waive code is deducting $50 per item, instead of $50 total…Lisa emailed Megan and waiting for response. Is this is NGIN or us?

carolee peterson

/

house registration

Discussion / Have Megan ask NGIN to shut off late fee for first time skater

bill blake

/

equipment

Discussion / Bjorn asked if we can get more dividers – count of 4?
Bill will check into costs and let us know

pat nelson

/

goalie equipment

Discussion / Nothing to report

terry bergstrom

/

sponsorship

Discussion / Waiting on plaque – Pete will look into….again

Vicki

/

SKATE

Discussion / Lisa reassembled another team – and waiting for budget of $2k for banquet. 2 separate events, house and traveling.
Motion to approve: Approved by all except Steve and Mark.

Vicki

/

Photos

Discussion / Going back to Linhoff
Vicki will let SportsStar know that they will not do it

Pete

/

District 10

Discussion / Background screening needs to be completing
Online – put it on website for all members to complete
House league ref training – at Fogerty
Tryout scrimmages – 2 refs required
Jr Gold – 2 diff levels for B
No Bantam C

Adjourn: 8:20pm

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