NOTICE TO ALL BIDDERS
While the major purchases from this contract will be by the Jefferson County Environmental Services Water Treatment Plants listed on the contract, please note that this contract is also available to the members of the Purchasing Association of Central Alabama, whose membership is listed on the after the bid cover sheet. The following County Commissions, who are PACA Members, might have waste water treatment plants:
· Bibb County Commission – Mark Tyner – (205) 926-3114
· Cullman County Commission – Gary Teichmiller – (256) 775-4925
· Jefferson County Commission – Wayne Mink – (205) 325-5957
· Shelby County Commission – Kim Reynolds – (205) 669-3708
· Tuscaloosa County Commission – Bill Lamb – (205) 349-3870
ATTENTION ALL BIDDERS
RETURN THE ENCLOSED PROPOSAL IN A SEALED ENVELOPE TO:
JACK C. COLLAR,
PURCHASING MANAGER
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
YOU MUST MARK ON THE ENVELOPE:
SEALED BID # 180-05
“LIQUID ALUM”
RETURN BY 5:00 P.M. ON
APRIL 20, 2005
For questions concerning this ITB
Contact: Janice Ridgeway, Principal Buyer
Phone: (205) 214-8588
Email:
No faxed or email responses will be accepted
PURCHASING ASSOCIATION OF CENTRAL ALABAMA
TO ALL BIDDERS:
The attached Request for Proposal presents a cooperative proposal for the Purchasing Association of Central Alabama (PACA) members below:
Abernant Fire Department
Adamsville
Bessemer
Bessemer Board of Education
Bessemer State Technical College
Bibb County Firefighters Assoc
Birmingham Board of Education
Birmingham-Jefferson Civic Center
Birmingham Library System
Blount County Board of Education
Brighton
Brookside
Cahaba Heights Fire Department
Cahaba Valley Fire & Rescue
Cain Creek Fire Department
Calera
Calera Water Board
Cedar Grove Fire Department
Center Point
Center Point Fire District
Chelsea
Chilton County Board of Education
Chilton/Shelby Mental Health Board
Columbiana
Concord Fire Department
Copeland Ferry Fire Department
County 17 Fire Department
Eastern Valley Volunteer Fire Dept
Eoline Fire Department
Fairfield
Fairfield Board of Education
Forestdale Fire Department
Four Mile Fire Department
Fultondale
Gardendale
Graysville
Greenpond Fire Department
Hay Valley Fire Department
Helena
Homewood
Hoover
Hoover Board of Education
Hueytown
Irondale
Jefferson County Board of Education
Jefferson County Commission
Jefferson County Fire Districts
Jefferson County Health Department
Jefferson County Housing Authority
Jefferson County Library Coop
Jefferson State Community College
Kimberly
Kingdom Fire Department
Lakeview Fire Department
Lakeview, Town of
Lawley Fire Department
Leeds
Lipscomb
McAdory Fire Department #1
McAdory Fire Department #2
McCalla Area Fire District
Middle Alabama Area Agency on Aging
Midfield
Midfield Board of Education
Minor Heights Fire Department
Moody Fire Department
Morris
Mountain Brook
Mountain Brook Board of Education
Mulga
Mulga Fire Department
North Johns
Oneonta City Board of Education
Palmerdale Fire Department
Pelham
Pell City Fire Department
Pleasant Grove
Riverside Fire Department
Rocky Ridge Fire/Rescue
Romulus Volunteer Fire Department
Saragossa Volunteer Fire Department
Shannon Fire Department
Shelby County Board of Education
Shelby County Commission
Shelby County Fire & EMS
Shelby County Work Release
Shelco Fire & EMS District
St. Clair County Fire & EMS
Storm Water Management Authority
Sylvan Springs
Tarrant
Tarrant City Board of Education
Trafford
Trussville Volunteer Fire Department
Tuscaloosa County Board of Education
Tuscaloosa County Commission
Tuscaloosa County Firefighters Assn
Tuscaloosa County Housing Authority
Vestavia Hills
Vestavia Hills Board of Education
Virginia Mines Volunteer Fire Dept
Walker County Firefighters Assn
Warrior
Warrior River Fire & Rescue Service
West Shelby Fire & Rescue
Westover Volunteer Fire & Rescue
Other government entities and all school systems within Jefferson County and counties adjoining thereto may elect to participate in this
cooperative bid. Vendors must agree that if any additional government entity does join the Association, vendors shall honor prices on this
Invitation to Bid for those additional entities that may join the Association.
Commodity: “LIQUID ALUM”
Bid #: 180-05
Principal Buyer: JANICE RIDGEWAY
Telephone: (205) 214-8588
The proposal award will be made by the Jefferson County Commission on behalf of the Association in accordance with the provision of the intergovernmental agreement between the Jefferson County Commission and the members of the Association. Each participating governmental entity of the Association will be responsible for issuing its own purchase orders, delivery instructions, invoicing, insurance requirements, and issue its own tax exemption certificate as required by vendors.
This cover letter is considered an integral part of this Request for Proposal document and shall be included by reference into any contract.
Acknowledged by
______
Vendor Name Authorized Signature/Title
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-1409
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 180-05
SHEET NO: 2
APRIL 13, 2005
INVITATION TO BID
Sealed bids marked "LIQUID ALUM” will be received by the Purchasing Manager, Room 830 * 716 Richard Arrington Jr Blvd N, Birmingham, Alabama.
Bids will be accepted until 5:00 P.M. central time (standard or daylight savings time, as applicable) on
April 20, 2005 . Bids submitted after this date and time will not be considered.
Bids will be publicly opened at 2:00 P.M. on April 21, 2005.
CONTRACT PERIOD: April 1, 2005 to March 31, 2006, with the option to renew by mutual agreement
for two additional years to April 1, 2008.
TERMINATION OF CONTRACT: This contract may be terminated by the County with a thirty (30) day written notice to the other party regardless of reason. Any violation of this agreement shall constitute a breach and default of this agreement. Upon such breach, the County shall have the right to immediately terminate the contract and withhold further payments. Such termination shall not relieve the contractor of any liability to the County for damages sustained by virtue of a breach by the contractor.
CONDITIONS
SPECIFICATIONS:
Bulk Liquid Alum 11.1 pounds per gallon in 50% solution to be delivered upon request of the using department
DELIVERY:
Will be to: Norman R. Skinner
Waste Water Treatment Plant
800 Helen Street
Leeds, AL 35094-2504
Possible Deliveries to: Cahaba River
3900 Veona Daniels Road
Hoover, AL 35244
CONTINUED ON SHEET 3
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-1409
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 180-05
SHEET NO: 3
APRIL 13, 2005
INVITATION TO BID (CONT’D)
Possible Deliveries to: Five Mile WWTP
3410 Happy Hollow Lane
Fultondale, AL 35068
Leeds WWTP
800 Helen Street
Leeds, AL 35094
Trussville WWTP
325 City Hall Drive
Trussville, AL 35173
Turkey Creek WWTP
7137 Deposal Plant Road
Pinson, AL 35126
Valley Creek WWTP
3923 Sewer Plant Road
Birmingham, AL 35114
Village Creek WWTP
610 Avenue D, Pratt City
Birmingham, AL 35214
and various PACA Member Locations
F.O.B. Destination via truck.
Failure to deliver as specified and in accordance with the bid submitted, including promised delivery will constitute sufficient grounds for cancellation of the order at the option of the County Commission.
PRICES: Must include transportation.
CONTINUED ON SHEET 4
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-1409
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 180-05
SHEET NO: 4
APRIL 13, 2005
INVITATION TO BID (CONT’D)
INSURANCE
The successful bidder will maintain such insurance as will protect him and the County from claim under Workmen's Compensation Acts, and from claims for damage and/or personal injury, including death, which may arise from operations under this contract. Insurance will be written by companies authorized to do business in Jefferson County, Alabama and shall include Jefferson County, Alabama as Added Additional Insured By Endorsement including a thirty (30) day(s) written cancellation notice. Evidence of insurance will be furnished to the Purchasing agent not later than seven (7) day(s) after Purchase Order/contract date. Successful bidder is also required to include the bid number on the evidence of insurance.
Insurance Minimum Coverage:
Contracting party shall file the following insurance coverage and limits of liability with the County's Risk Management Office and Purchasing Department before beginning work with the County.
General Liability:
$1,000,000 - Bodily injury and property damage combined occurrence
$1,000,000 - Bodily injury and property damage combined aggregate
$1,000,000 - Personal injury aggregate
Comprehensive Form including Premises/Operation, Products/Completed Operations, Contractual,
Independent contractors, Broad Form property damage and personal injury.
Automobile Liability:
$1,000,000 - Bodily injury and property damage combined coverage
Any automobile including hired and non-owned vehicles
Workers Compensation and Employers Liability:
$100,000 - Limit each occurrence
Umbrella Coverage:
$1,000,000 - Each occurrence
$1,000,000 - Aggregate
Added Additional Insured By Endorsement:
Jefferson County, Alabama
30 day(s) written cancellation notice
CONTINUED ON SHEET 5
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-1409
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 180-05
SHEET NO: 5
APRIL 13, 2005
INVITATION TO BID (CONT’D)
BID BOND: Each bidder will furnish a bid bond or cashier's check in the amount of 5%.
TAX: Jefferson County is exempt from all tax. Provided however, bidder shall be responsible for payment of all sales, use, lease, ad valorem and any other tax that may be levied or assessed by reason of this transaction.
GUARANTEE: Bidder certifies by bidding, that he is fully aware of the conditions of service and purpose for which item(s) included in this bid are to be purchased, and that his offering will meet these requirements of service and purpose to the satisfaction of the Jefferson County Commission and its agent.
GENERAL: The Jefferson County Commission expressly reserves the right to reject any or all bids, or parts of bids, and to make the award or awards as the best interest of the County appears.
______
Janice Ridgeway,
Principal Buyer
CONTINUED ON SHEET 6
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-1409
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 180-05
SHEET NO: 6
APRIL 13, 2005
BID
(Bidder must use this form)
Fill in all spaces.
A bid bond or cashier's check in the amount of 5% of bid will be required for any bid exceeding $10,000.00.
QUANTITIES SHOWN ARE ESTIMATES, AND ARE NOT A GUARANTEE TO BUY IN THE AMOUNTS INDICATED BELOW:
DESCRIPTION QUANTITY PRICE EXTENDED PRICE
BULK LIQUID ALUM, 11.1 140 TONS @ $ ______PER TON = $______
POUNDS PER GALLON IN
50% SOLUTION
OUR PREFERRED FORMULA FOR CONVERTING POUNDS INTO TONS OF ALUM IS:
GALLONS X SPEC. GRAVITY X POUNDS PER GALLON = AS IS WET X ANALYSIS PERCENT
÷ AL203 (17%) = INVENTORY WEIGHT ÷ POUNDS IN TONS (2000 LBS) = DRY TONS.
Delivery is guaranteed not later than ______days after order date.
PRICE INCREASE OF ______% FOR THE YEAR APRIL 1, 2006
PRICE INCREASE OF ______% FOR THE YEAR APRIL 1, 2007
CONTINUED ON SHEET 7
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-1409
PRINCIPAL BUYER: JANICE RIDGEWAY
BID NO: 180-05
SHEET NO: 7
APRIL 13, 2005
BID (CONT’D)
The Jefferson County Commission, or it's Agent, shall have the right to waive any informality or irregularity. Under certain limited conditions, the Purchasing Department may apply a local preference option in determining the low bid for purchases of personal property.
All provisions of this Invitation are accepted by bidder as part of any contract or purchase resulting therefrom.
Please specify terms of payment below;
Date: ______Company Name: ______Web Address: ______
Terms: ______Address:______City:______
County: ______State: ____Zip: ______Phone: _____) ______
If Jefferson County Business Licenses were issued to your company for the past twelve (12) months, please list numbers: ______.
Vendor's Federal I.D. Number: ______
I certify that ______has ___ has not ___ been in operation for one year at
(Company Name) (Check one)
location(s) zoned for the type of business conducted by my company at the address stated above.
______
(Authorized Signature)
______
(Print Name)
______
(E-Mail Address)
Toll Free Phone: ______Fax Number: ______
Return original bid in sealed envelope. Authorized signature of bidder must be in ink.
Bids received in our office after the specified date and hour will not be considered.
INDICATE THE FOLLOWING ADDRESSES IF DIFFERENT FROM ABOVE:
1. BID AWARD NOTICE ADDRESS
2. PURCHASE ORDER ADDRESS
3. REMITTANCE ADDRESS (AND NAME IF DIFFERENT THAN ABOVE)