Burlington Infant and Nursery School

Royal Borough of Kingston

Burlington Infant and Nursery School

JOB DESCRIPTIONfor the post of : School Business Manager

SECTION A:Reporting to: Headteacher

Job Title: / School Business Manager

SECTION B:PURPOSE OF POST

Responsible as part of the Senior Leadership Team, to the Headteacher and Governors for the efficient conduct of the school’s administration, finance, business, premises, legal and human resources.
Toensure that a healthy and safe environment is maintained to the standards laid down by the Governing Body

SECTION D:LINE MANAGEMENT

Office staff
ICT
Caretaker
Catering and cleaning staff (within contracts)

SECTION E:Main duties and responsibilities; Accountability

Strategic Role

Responsible for strategic planning aspects where financial implications occur in order for the school to make the best possible use of resources available and to keep abreast and advise on current government and LA financial policy
Contribute and report to Senior Leadership Team and Resources Committee Meetings as appropriate
Demonstrate high standards of loyalty, discretion and professionalism
Publically supporting all decisions of the Headteacher and the Governing Body
As the school’s lead financial professional, provide assistance to the Headteacher and SLT formulating and developing school needs, action planning, priorities, policies and procedures ensuring these are communicated and consulted with staff in line with the purpose of this post.

Administration

Responsible for the overall management and professional development of the administration staff and the premises staff.
To coordinate opportunities for promoting the school including developing and maintaining the school brochure and making recommendations on these to the Headteacher.
To develop and maintain close working relationships with local businesses, the LA, external agencies and other institutions, identifying external funding possibilities and preparing bids for these.
Continually monitor,and review the administrative provision and procedures to ensure they meet the changing needs of the school.
To recommend, establish and maintain computer-aided administration, which supports all the general work in the school, including statistical analysis, ensuring that the pupil database and other pupil records are properly maintained and regularly updated.
To ensure the maintenance of daily registers for staff attendance, requests for staff absence, with monitoring to inform the Headteacher when future action may be required.
To line manage assigned staff and contractors where appropriate (within contracts).
To oversee school’s ICT resources (admin and academic) ensuring equipment and resources are secure, updated and maintained.
Oversee the development and management of the school website, ensuring it is regularly updated and complies with all statutory requirements.
Lead on the implementation of emergency planning

Financial Management and Development

To formulate short and medium term budget strategies with agreed procedures which are reviewed annually and prepare and present the annual budget for approval by the Headteacher and Governors with quarterly financial updates and monthly reports over the year.
Responsible for all financial accounts within the school.
To be the budget holder for the school’s premises and administrative budgets.
To operate all bank accounts, for public funds, school fund, external grants and to undertake monthly reconciliations.
To prepare the school fund for the annual audit
To be a member of the Resources Committee.
Working with colleagues, to be responsible for:
Budget preparation and strategic planning, monitoring and reporting, financial benchmarking and financial returns.
All accounting functions and procedures.
Maintenance of inventories and stock control systems.
Effective risk management.
Prepare all financial returns, rating assessment and VAT liabilities.
Negotiate, manage and monitor contracts, tenders and agreements.
Ensure that the principles of best value are followed in all financial dealings.
Monitor grants and their use.
Providing advice and reporting to the Headteacher and governors on all financial matters.

Premises

Maintain, manage, monitor and develop the school premises, including the management of premises staff.
Negotiate, manage and monitor the premises, quality of work, budget and relations with external suppliers and contractors.
Overview of any capital projects undertaken by the school.
To establish and maintaina Health and Safety policy and to undertake a programme of whole school risk assessments and fire drills and fire risk assessment, and other requirements of the school including asbestos monitoring and staff training.
Act as the school’s Health and Safety Coordinator and Fire Officer.
Responsible for appointing and overseeing key maintenance contracts.
Maintain and review the Asset Management Plan.
Maintain a Lettings Policy and manage the use of the Great Hall for lettings and manage this on behalf of Burlington Infant school.
Represent the Governors and provide recommendations, monitor and manage contracted service providers including, but not limited to:
Caterers
Recruitment
Temporary staff
Cleaners
Reprographics
Telecommunications

Human Resources

Responsible for ensuring effective procedures are in place and are monitored to meet the LA’s regulations in relation to all personnel matters relating to staff.
To advise and assist the Headteacher in the recruitment of staff.
Responsible for all staff contracts.
Provide guidance to the Headteacher and Governors on matters relating to HR.
Ensuring that the statutory requirements re Safer Recruitment areadhered to.
Manage the school’s payroll arrangements and pension schemes.
Oversee the whole school staff absence reporting and insurance systems.
Manage recruitment, appraisal and development for all admin staff.
Oversee the maintenance of the SCR.

Accountability:

To be accountable to the Headteacher and the Governing Body
To support the Headteacher and Governors in accounting for the efficiency and effectiveness of the school

Equal Opportunities

To take responsibility, appropriate to the post for tackling racism and promoting good race, ethnic and community relations, in line with the school’s Equality Policy.

Data Protection

It is essential when working with computerised systems that you are completely aware of their responsibilities at all times under the Data protection Act 1984 for the security, accuracy, and significance of personal data held on such systems.

Health and Safety (Mandatory)

To comply with the school’s Health and Safety Policy and procedures and under the Health and Safety at Work Act (1974), maintain their own health and safety at work, andensure the health and safety of others, on the premises or sites controlled by the school.

To ensure compliance of procedures are observed at all times under the provision of safe systems of work through a safe and healthy environment and including such information, training and instruction and supervision as necessary to accomplish those goals.

Safeguarding

To have a due regard for safeguarding and promoting the welfare of children and young people and to follow all associated child protection and safeguarding policies as adopted by the school and Local Authority.

Person Specification - Post: School Business Manager

(Please write your personal statement addressing each point on the Person Specification)

E=essential

D=desirable

Qualification

Educated to a good level of education including Maths and English GCSE or the equivalent.
A School Business Manager or relevant professional qualification (i.e. CSBM, DSBM)

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Relevant Experience /

Have proven experience of strategic financial planning
Have proven experience of managing a budget, financial reporting.
Have experience of procurement procedures and Value for Money principles.
Have experience of site management and managingchange projects including capital expenditure.
Have experience of working in a school environment
Have experience of Human Resources procedures and HR systems.
Have experience of Site Management and Health and Safety
Have experience of managing and working well within a team.
Have very good ICT skills, particularly in Word and Excel.
Experience of computerised accounts and database packages
Experience of SIMS and FMS.

However, training will be given and candidates should not be discouraged from applying if they do not have this experience. / E
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Key Competencies, Knowledge and Skills / The post holder will have the ability to:

Provide leadership of, and take responsibility for, a team of administrative staff.
Support and motivate staff and to lead by example.
Learn quickly.
Complete paperwork accurately, efficiently and effectively.
Be proactive and recognise problems and offer solutions.
Be innovative and creative.
Promote positive relationships with the wider school community.

The post holder will have:

Excellent interpersonal and communication skills:

Writes clearly and effectively for a range of recipients
Excellent verbal skills and able to communicate successfully and confidently with a wide range of audiences including other employees, governors, pupils, parents, Local Authority, contractors and network with other school Business Managers

Good interpersonal and influencing skills
Enthusiasm and energy.
Prioritise, plan and co-ordinate the work of others
Identify work priorities, manage own workload and be able to prioritise effectively.
A sense of humour and infinite patience.

The post holder will be:

Well organised.
Maintain accurate and efficient record keeping systems
Good time management skills and able to meet deadlines
Positive, forward looking and support the management of change in pursuit of strategic objectives of the school
Able to use initiative.
Flexible
Able to seek advice and support where necessary
Demonstrates positive, controlled and consistent professional behaviour even in crisis situations

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Safeguarding

/ Displays commitment to the protection and safeguarding of children, and has an up-to-date knowledge of relevant legislation and guidance in relation to working with, and the protection of children.
Understanding the importance of effective information sharing and confidentiality. / E
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