Pursuant to A.R.S. § 38-431.02 notice is hereby given to the members of the Alpine Fire District and to the general public that the Alpine Fire District will hold a meeting open to the public on the date mentioned in this notice at the Alpine Fire Station. The District Board may go into executive on any agenda item, pursuant to A.R.S. § 38-431.03 (A) (3) for legal advice with the district’s attorney or matters as set forth in the agenda item. The District Board or other participants may attend by teleconference. The following topics and any variables thereto, will be subject to the Boards consideration, discussion, approval, or other action. All items are set for possible action.
July 24, 2017
AGENDA FOR THE JULY 19, 2017 ALPINE FIRE DISTRICT BOARD REGULAR MEETING.
ROLL CALL 10:30 AM
1. CALL TO ORDER.
10:34
2. ROLL CALL OF BOARD MEMBERS.
Present: Tom White, Linda Fite, Lavon Martin, Tony Pellegrino, Mike Cox
Also Present: Chief Noth, Capt. Covert
3. APPROVAL OF AGENDA.
Member Cox made the motion to accept the agenda and Member Martin second. Approved.
4. APPROVAL OF MINUTES FROM JUNE 14, 2017 REGULAR MONTHLY BOARD MEETING.
Member Pellegrino made the motion to accept the minutes with two corrections. 1) The date on the agenda needs to be June 14, 2017 not May 17, 2017. 2) #11 hire needs to be higher. Member Fite second. Approved.
5. CALL TO THE PUBLIC.
Kay Ramsey wanted to have an update on the current status of the Nutrioso management contract. Chairman White referred to speak with Chief Noth following the meeting.
6. REPORTS FROM OFFICERS AND COMMITTEES:
A. DISCUSSION/ACTION: FINANCIAL REPORT for 6/1/17 – 6/30/17.
Bank of the West: $5,072.96
General Operating: $136,073.01
Total: $141,145.97
Chairman White asked if donations can be used at our discretion or do those funds need to be earmarked for specific items. Chief Noth was to look at current practices and report back at the next meeting. Treasurer Martin explained a new spreadsheet to the board that is cash flow/balance sheet and added that our current balance at 7/14/17 was $104,834.62. Also noted was our carry forward funds were just under $4,000 from what we predicted which is really good. Member Cox made the motion to accept the June Financial Report and Member Pellegrino second. Approved.
B. DISCUSSION/ACTION: FIRE CHIEFS REPORT
Chief Noth gave a report on how busy we were in the month of June with 39 responses, VFA Grant was complete just awaiting a reimbursement check, Provider Assistance Grant was complete and we have received our reimbursement check, We were successful for the AFG Grant in the amount of $76,411.00 this grant is for thermal cameras and additional extrication equipment, gave an update on all the fires we have sent equipment on and where we currently have equipment deployed to and gave an update on CISD training that everyone attended. Member Marin made the motion to accept the Chiefs Report and Member Cox second. Approved.
7. OLD BUSINESS:
8. DISCUSSION/ACTION: Policy Revision: Reserve/Full Time Compensation Policy
Member Fite made the motion to accept the Policy Revision: Reserve/Full Time Compensation Policy with two changes on 8.6 and 8.7 remove shall and enter may in both paragraphs Member Pellegrino second. Approved.
9. NEW BUSINESS:
10. DISCUSSION/ACTION: Carry Forward Funds Resolution #2017-002.
Member Martin made the motion to sign the resolution and Member Fite second. Approved.
11. DISCUSSION/ACTION: Review the current status of Engine 1833.
Chief Noth explained how the apparatus is becoming an uncomfortable fit in our department and several options should be explored to begin trying to replace this unit. Chief Noth explained that on several occasions this truck has failed when it was needed and it seems like every time something goes out it costs the district a lot of money. The safety of this vehicle is putting the safety of the firefighters in question and it’s time to separate the two. The board agreed and wanted Chief Noth to explore several options that included 1) Loan removal 2) Any interest in our truck 3) Begin looking for a better piece of equipment. Member Cox made the motion to move forward with removing this apparatus from service and replacing it and Member Pellegrino second. Approved.
12. DISCUSSION/ACTION: Notice of Executive Session Pursuant to ARS 38-431.03. (A) (1) To Discuss Paramedic Training Program for Jarret Jensen
A. Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes:
1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting.
Member Martin made the motion to exit the Regula Meeting and Member Fite second. Approved. 11:33am
Member Fite made the motion to enter the Executive Session and Member Pellegrino second. Approved. 11:33am.
Member Martin made the motion to exit the Executive Session and Member Pellegrino second. Approved. 11:50am
Member Fite made the motion to enter the Regular Meeting and Member Cox second. Approved. 11:50am
Results of Executive Session: The board decided to assist Assistant Chief Jensen with his paramedic program on an employment contract basis. Jarret is to obtain a student loan and then the department will reimburse him on a month for month basis. Member Cox made the motion that Asst. Chief Jensen is to get a student loan to pay for his paramedic class and the department will support him with assisting in paying the loan off Member Fite second. Approved.
12. DISCUSSION: Emergency Access Road between CR 2311 and CR 2210.
Chief Noth advised that the road is complete we are just waiting on authorization to use it. Discuss Only.
13. DISCUSSION: Alpine East Annexation Update.
Chief Noth explained that we only need 7 more signatures and we will have enough to approve the annexation. Discuss Only.
14. DISCUSSION/ACTION: SET DATE AND TIME FOR THE AUGUST MEETING.
Member Martin made the motion for August 16, 2017 @ 10:30am and Member Pellegrino second. Approved.
15. DISCUSSION: ESTABLISH AGENDA ITEMS FOR THE AUGUST MEETING.
State Fire School Approval
Update on Engine 1833
Update on training agreement w/ Asst. Chief Jensen
16. ADJOURNMENT.
Member Fite made the motion to adjourn and Member Pellegrino second. Approved. 11:56am.
17. If any disabled persons require any special accommodations, please contact the Alpine Fire District prior to the Board Meeting and we will assist you however we can. (928) 339-4814