Section 1Cash
DEPOSITS
DEPOSIT COMPLETION PROCEDURES:
Count and verify either the AM or PM shift deposits with the cash from the following:
(a)Server Checkouts (cash responsibility line of the server financial) + (plus)
(b)Bartenders' checkout and To Go card
All receipts are to be paid out of Petty cash.
To verify A.M. deposit: Compare deposit total to the total of all Server, Bar and To-Go checkouts for A.M. deposits.
To verify the P.M. deposit: Take the system total less A.M. deposit and it should equal the P.M. deposit.
If there is a shortage/overage and it cannot be found, the deposit must still be taken to the bank until more research can be conducted on the cash over/short issue.
Additional deposits (any income from sales of gift cards, Applewear, etc.) are already included in the bar sales. All other Additional deposits need to be added to the AM or PM deposit.
Prepare a bank deposit ticket in triplicate as follows:
- ORIGINAL - (bank copy)
- 2nd COPY- Are to be kept in the deposit book at the restaurant for storage record. Completed deposit books are to be sent to the corporate office with your weekly sales package as they are filled.
- 3rd COPY and/or BANK RECEIPTThe bank will return a validated receipt or just validate your 3rd copy. All deposit receipts the bank returns to you should accompany the weekly package in a separate envelope with the deposit log, which is sent to Apple American Group.
Endorse vendor checks with Apple American Group II and record on the deposit ticket.
- Recount deposit to verify that the actual amount of deposit equals the amount recorded on the deposit slip.
- Place Cash in large portion of the deposit bag and checks and deposit ticket facing out in the small portion of the bags, (as indicated on bags).
- The preparer should complete the deposit amount, the bag number and Preparer columns on the deposit log.
The completed deposit is to be kept in the locked safe until the deposit is taken to the bank.
GENERAL SECURITY RULES
Maximum of two (2) deposits in the safe at one time. One (1) a.m. deposit and one (1) p.m. deposit.
Once a deposit bag is sealed, it can only be opened by the manager who prepared the deposit, or by a bank teller. If another manager must open a sealed bag he/she will need someone (preferably another manager) as a witness. The deposit will then be placed in a new deposit bag and the deposit log should be updated with a new bag number, manager signature, deposit amount and an explanation should be provided.
Bank deposits must be made on a daily basis within the unit’s bank branch business day.
The opening manager must ensure that deposit slips are validated and match the deposit tickets to the deposit amounts recorded on the Deposit log.
Weekend or holiday deposits must be dropped daily at the bank in the branch’s locked depository(often called the night drop).
Do not take deposits to the bank in the dark.
Do not approach the bank drop with other people around – drive around.
Attempt to vary the time of day banking is done when possible.
Always conceal the bank bags or change order by using a large purse or gym bag.
DEPOSIT PROCEDURES
Deposits must always be held in the safe. DO NOT store in a cash drawer, cabinet, or unsecured area.
Only a manager can take deposits to the bank unless the AD authorizes a Key. If Key brings deposit to bank, the deposit much be made at the counter and receipt must be immediately verified and logged.
Deposits must be completed twice per day and taken to the bank once a day. On weekends and holidays, deposits must be dropped off at the bank locked depository.
The deposit should never be walked to the bank.
AAG – Accounting ManualDP-1Revised 6/08