U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

X142 - CTE Concentrators

Academic Attainment XML Specifications

Version 6.1

SY 2009-10

December 2010

U.S. DEPARTMENT OF EDUCATIONX142 -CTE Concentrators Academic

Attainment XML Specifications v6.1

This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-09-O-0044 with 2020 Company, LLC. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of Education

Arne Duncan

Secretary

Office of Planning, Evaluation and Policy Development

Carmel Martin

Assistant Secretary

December 2010

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, X142 - CTEConcentrators Academic Attainment XML Specifications, Washington, D.C., 2010.

This technical guide is also available on the Department’s Web site at:

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s AlternateFormatCenter at (202) 260-0852 or (202) 260-0818.

DOCUMENT CONTROL

DOCUMENT INFORMATION

Title: / N142 - CTE Concentrators Academic Attainment File Specifications
Revision: / Version 6.1
Issue Date: / December 2010
Security Level: / Unclassified – For Official Use Only
Filename: / x142-6-1.doc

DOCUMENT HISTORY

Version Number / Date / Summary of Change
1.0 / This file specification was not used for SYs 2003-04 and 2004-05.
2.0 / This file specification was not used for SY 2005-06.
3.0 / This file specification was not used for SY 2006-07.
4.0 / Version 4.0 or subsequent updates (i.e. 4.1, 4.2, etc) of this file specification are used to build files for SY 2007-08.
5.0 / Version 5.0 or subsequent updates (i.e., 5.1, 5.2, etc) of this file specification is used to build files for SY 2008-09.
6.0 / September 2010 / Updated specifications for SY 2009-10.
6.1 / December 2010 / Corrected XML examples and appendix.

RELEASE AUTHORIZATION

Name / Signature / Date
Author
QA
Release Authority

PREFACE

This document provides technical instructions for building files that can be submitted through the Education Data Exchange Network (EDEN). This document is used in coordination with the EDFactsWorkbook, EDFactsBusiness Rules Guides and the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K through 12, educational data residing at the U.S. Department of Education. The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

December 2010 / 1 / SY 2009-10

U.S. DEPARTMENT OF EDUCATIONX142 -CTE Concentrators Academic

Attainment XML Specifications v6.1

Contents

DOCUMENT CONTROL

PREFACE

1.0PURPOSE

1.1Changes from the SY 2008-09 file specifications

1.2Requirements for Submitting this Data Group

2.0Revised! GUIDANCE FOR SUBMITTING THIS FILE

3.0FILE NAMING CONVENTION

3.1XML Format Specifications

4.0STATE EDUCATION AGENCY METRIC OBJECTS

4.1Category XML Object

4.2Table Type XML Object

4.3State Education Agency XML Object

4.4File Transmit XML Object

5.0LOCAL EDUCATION AGENCY METRIC OBJECTS

5.1Category XML Object

5.2Table Type XML Object

5.3Local Education Agency XML Object

5.4File Transmit XML Object

6.0Revised! APPENDIX – CROSSWALK

December 2010 / 1 / SY 2009-10

U.S. DEPARTMENT OF EDUCATIONX142 -CTE Concentrators Academic

Attainment XML Specifications v6.1

1.0PURPOSE

This document contains instructions for building XML files to submit EDFactsData Group: CTE Concentrators Academic Attainment Table, DG681. The definition for this data group is in the row “Table Name” in Table 4.2-1.

Revised! The data collected through this file specification is currently collected through the Consolidated Annual Performance (CAR), Accountability, and Financial Status Report for the State Basic Grant and Tech-Prep Grant Programs under the Carl D. Perkins Vocational and Technical Education Act (Perkins IV). In the Perkins IV Consolidated Annual Report (CAR), this provides responses for the performance indicators Academic Attainment in Reading/Language Arts (1S1) and Academic Attainment in Mathematics (1S2).

A separate document contains the XML file formats. General guidance for constructing all file types may be found in the EDFacts Workbook.

1.1Changes from the SY 2008-09 file specifications

There have been significant changes to this file specifications that impact the data record definition. Some category sets have been changed and some category sets have been added. A subtotal by academic subject and proficiency status has been added. Also the definition of the data group has been modified to clarify the reference to data from the state assessments.

1.2Requirements for Submitting this Data Group

This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.

Table 1.2-1 CTE Concentrators Academic Attainment, Core Reporting Requirements

SEA / LEA / School
Reporting Period / Revised! Perkins program year or state plan negotiated program year
Education units reported / Include SEA / Revised! Operational LEAs that have CTE concentrators in programs approved by the state, regardless of whether the CTE program was funded by Perkins / File not submitted at the school level
Education unitsnot reported / Revised! Closed, inactive, or future LEAs;
LEAs that did not have any CTE concentrators to report
Type of count / Once for each academic subject / Once for each academic subject at only one LEA
Zero counts / Revised! Required, except as explained below / Not required
New! Exceptions to zero counts / Category set G – Student count for displaced homemakers – If your state does not have displaced homemakers at the secondary level, leave that category set out of the file. In the narrative portion of the CAR, you will need to include a statement that displaced homemakers do not apply to the secondary level.
Category set I – Student count by Tech-Prep – If a state does not retain any portion of its Tech-Prep grant (Title III) for purposes authorized under Title II of Perkins IV, leave category set I out of the file.

The following table indicates the valid combinations of categories needed for this file. An “X” in the column indicates that the column must be populated when reporting that particular category. The total indicator must be “N” (No).

Revised! Table 1.2-2: CTE Concentrators Academic Achievement Table, Required Categories, and Applicable Totals

Category Set / Table Name / Sex (Membership) / Racial Ethnic / Disability Status (Only)
OR
Disability Status (ADA) / Economically
Disadvantaged Status / Migrant Status / Special Populations (Perkins) / Academic Subject / Proficiency Status / Total Indicator / Comments
Category Set A
Revised! / CTECONACAD / X / X / X / N / Student Count by Sex (Membership), Academic Subject, and Proficiency Status
Category Set B
Revised! / CTECONACAD / X / X / X / N / Student Count by Racial Ethnic; Academic Subject, and Proficiency Status
Category Set C
Revised! / CTECONACAD / X / X / X / N / Student Count by Disability Status (Only) OR Disability Status (ADA), Academic Subject, and Proficiency Status
Category Set D / CTECONACAD / X / X / X / N / Student Count by Economically Disadvantaged Status, Academic Subject, and Proficiency Status
Category Set E
New! / CTECONACAD / X / X / X / N / Student Count by Migrant Status, Academic Subject, and Proficiency Status
Category Sets F through J / CTECONACAD / X / X / X / N / Student Count by Special Populations (Perkins), Academic Subject, and Proficiency Status
Subtotal 1 / CTECONACAD / X / X / Y / Subtotal by Academic Subject and Proficiency Status

The category “Special Populations (Perkins)” includes the following:

  • Category set F – Single parents status
  • Category set G – Displaced homemakers New!
  • Category set H – LEP (Perkins definition) Revised!
  • Category set I – Tech-Prep New!
  • Category set J – Non-traditional enrollees New!

2.0Revised! GUIDANCE FOR SUBMITTING THIS FILE

This file specification is used to collect the number of CTE concentrators who left secondary education during the school year for whom a proficiency score on the state assessment was included in the state’s calculation of adequate yearly progress (AYP).

See below for additional guidance concerning this file:

Is this file required for SY 2009-10?

States can request an exemption from submitting this file. To request an exemption, states need to note in their submission plan in the comment field “exemption.” The submission plan will still have the SEA level marked to “1.”

If this file is submitted, does the data have to be submitted in the CAR?

No. This data will be transferred to the CAR.

When must the data be reported?

Data must be reported by December 31.

What is the Perkins program year?

The Perkins program is either July 1 through June 30 ORa 12 month ED approved period. For example, a state’s ED approved period could beSeptember 1 to August 30.

What data are reported in the file for SY 2009-10?

States should report the data for the program year approved by ED for the state’s 2009-10 Consolidated Annual Report (CAR) due December 31, 2010. That data may be from a program year prior to program year 2009-10.

If the data are from the program year 2009-10, the state should report data at both the SEA and LEA level.

If the data are from a program year prior to 2009-10, the state should report data at only the SEA level. The explanation field should contain the program year that the data represented. In addition, states need to indicate “zero” LEAs in the submission plan.

Reporting for Perkins is different than for other files, why?

Data for the CAR has historically been collected based on reporting year and not performance year. ED plans to continue this approach until Perkins is reauthorized.

Which students should be reported in this file?

Report students who have both:

(1)Reached the state-defined threshold level for vocational education participation, (i.e., CTE concentrators[1]), regardless of whether the program was funded by Perkins AND

(2)Left secondary education during the school year either because they graduated or because they left school

AND for whom

(3)A proficiency score on a state assessment was included in the state’s calculation of adequate yearly progress (AYP).

What if my state uses a different definition for the numerator and/or denominator for Academic Attainment?

If your state has an ED negotiated and approved definition in its Perkins IV State Plan that differs from the definition used in this file, use that definition from the State Plan rather than the definition provided in this file. The CTE director in your state will have a copy of the ED approved Perkins IV State Plan.

What students in which institutions should be reported in this file?

Report all students who meet the stated criteria that were enrolled in a public CTE program in all institutions during the reporting period, regardless of whether those institutions received Perkins funding.

Under which LEA are students reported?

Report students in the LEA where the student was enrolled when the student left secondary education. However, if a state uses consortia for its CTE programs, the state can report students by the lead LEA in the consortia. If a state reports by consortia, note “consortia” in the Explanation field.

Are students who participated in CTE programs at private agencies or institutions reported in this file?

A state must report on all students participating in career and technical education at private agencies or institutions that are reported by the state for purposes of the Elementary and Secondary Education Act (ESEA). Students in private institutions which do not receive Perkins funding are reported only in the state file. These students need not be reported with an LEA unless that LEA reports data for the Elementary and Secondary Education Act (ESEA) to the Department.

How are students reported by proficiency status?

Report students by one of the following permitted values:

  • PROFICIENT – Students were at or above proficient on the assessment
  • NOTPROFICIENT – Students were below proficient on the assessment

Which state assessment results are used to determine proficiency status?

Use the most current state assessment results that were included in the state’s calculation of adequate yearly progress.

In some states, the most current results could be from a previous school year. For example, a student who reached CTE concentrator status graduated in this school year could have participated in the state reading/language arts assessment in the 10th grade and in the mathematics assessment in the 11th grade. In this case, the data reported for the students in this school year would be based on the reading/language arts assessment from two years ago and the mathematics assessment from last year.

Are all students reported in all category sets?

No. All students are included in category set A by sex (membership) and the total. Category set B includes all students if the state used the 7 permitted values. Category set B may not include all students if the state used the 5 permitted values. See the document EDFacts Guidance on Submitting Racial and Ethnic Datafor more information on how to report racial and ethnic data.

The rest of the category sets do not include all students, only those students with that particular attribute.

How are student counts reported by the racial ethnic?

The document EDFacts Guidance on Submitting Racial and Ethnic Data contains directions on how to report racial and ethnic data.

How are student counts reported for children with disabilities?

A state can report data by either (1) disability status (only), based on eligibility under IDEA, OR (2) disability status (ADA), based on eligibility under ADA. The election will be noted in the State’s Perkins IV State Plan.

(1)If a state elects to report data by disability status (only), include students who meet the definition of children with disabilities (IDEA) in section 4.2 of the EDFacts Workbook. In the data record, use the permitted value “WDIS” for “children with one or more disabilities (IDEA).”

(2)If a state elects to report data by disability status (ADA), include students who have a disability as defined in section 3 of the Americans with Disabilities Act of 1990 (ADA). Under section 3 (2) of the ADA, the term disability means, with respect to an individual,:

(A) a physical or mental impairment that substantially limits one or more of the major life activities of such individual;

(B) a record of such an impairment; or

(C) being regarded as having such an impairment.

In the data record, use the permitted value “ADA” for students with disabilities as defined by ADA.”

How are student counts reported by economically disadvantaged status?

Include students who are from economically disadvantaged families as defined by the states, including foster children.

How are student counts reported by migrant status?

Include students who meet the definition of eligible migrant students in section 4.4 of the EDFacts Workbook.

In Table 1.2-2, how are student counts reported by “special populations (Perkins)?”

Report students for each of the following special populations:

  • Single parents status – include single parents and single pregnant women.
  • Displaced homemakers - Include students who:

(A)(i) have worked primarily without remuneration to care for a home and family and for that reason has diminished marketable skills;

(ii) have been dependent on the income of another family member but is no longer supported by that income; or

(iii) are parents whose youngest dependent child will become ineligible to receive assistance under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.) not later than 2 years after the date on which the parent applies for assistance under this title; and

(B) are unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment. [sec. 3(7) of Perkins III]

  • LEP (Perkins) – Include students who have a limited ability in speaking, reading, writing, or understanding the English language, and

(A)Whose native language is a language other than English

OR

(B)Who live in a family or community environment in which a language other than English is the dominant language

  • Tech-Prep – If a state retains all, or a portion, of its Tech-Prep grant (Title II) for purposes authorized under Title II of Perkins IV, include students who participate in an identified Perkins Title II Tech-Prep program.
  • Non-traditional enrollees – Include students who are from a gender group that comprises less than 25% of the individuals employed in an occupation or field of work.

How doesthe EDFacts data crosswalk to the Perkins Core Indicators of Performance?

Appendix A contains a crosswalk to the Perkins Core Indicator that uses data from this file.

3.0FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for CTE Concentrators Academic Attainmentfile submissions:

sslevCTECONACADvvvvvv.xml

Where:

ss= Two-characterUSPSState Abbreviation for the submitting SEA.

lev= Three-character abbreviation for the level submitted. Use:

SEA for a State Education Agency CTE Concentrators Academic Attainment submission

LEA for a Local Education Agency CTE Concentrators Academic Attainment submission

Filename=CTECONACAD (no more than ten characters).

vvvvvv= Up to six-character alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803).

.xml= The three-character file extension identifying the Data Records.

3.1XML Format Specifications

The XML specifications are defined for each of the XML objects for the associated SEA and LEA. They are represented in a table with the headings:

  • Element: name of the XML element tag.
  • Attribute: name of the XML attribute tag.
  • Category Value: name of the category.
  • Char: the XML element or attribute characteristic as previously defined.
  • Definition/Comments: definition and additional comments related to formats or other business rules.
  • Permitted Values: disaggregated values for data elements.

The Char (characteristics) column in the XML format matrices accepts the following codes: