We would like to welcome you as a patient and thank you for choosing Central Virginia Orthopaedics & Sports Medicine to provide your orthopaedic needs. It is our mission to provide you the highest level of care.
For your visit, please bring with you to your appointment:
1. Your insurance card(s).
2. Valid photo identification: Driver’s license, ID card, school ID card with a
photograph, U.S. Military card. All forms of identification must not be expired.
2. If your insurance requires a referral, you must have had it faxed to
our office at or bring with you to the appointment. If you do not have
it, you will need to reschedule your appointment
3. Your copayment is expected at the time of visit. We accept cash, checks, Visa, MasterCard and Discover. We do not accept
American Express.
4. Please bring the completed patient registration packet along with a
list of medications you are currently taking. Please ensure all forms
are signed and dated.
5. If you have power of attorney or custody, please bring all documentation.
6. Any medical records, X-ray’s, MRIs, films etc with reports.
Thank you
Central Virginia Orthopaedics & Sports Medicine
Fredericksburg Location Spotsylvania Location Stafford Location
501 Park Hill Drive 4701 Spotsylvania Parkway 450 Garrisonville Road, Suite 101
Fredericksburg, Virginia 22401 Fredericksburg, Virginia 22407 Stafford, Virginia 22554
Phone (540) 372-6737 Phone (540) 372-6737 Phone ( 540) 659-4555
Fax (540) 372-3510 Fax (540) 372-3510 Fax ( 540) 540-7447
Central Virginia
Orthopaedics & Sports Medicine
www.CVOSM.net
Patient information:
Full legal name: / Home phone:( ) / Cell phone:
( ) / Date of birth:
SSN:
- - / Age: / Gender:
¨ Male ¨ Female
Employer: / Employer Address: / Phone:
( )
Occupation: / Ethnicity:
¨Hispanic or Latino
¨Not Hispanic or Latino
¨Refused / Race:
¨Amer. Indian or Alaska Native
¨Asian ¨Black ¨White ¨More than one race
¨Native Hawaiian or other Pacific Islander
¨Refused
Preferred Language:
Patient Address
Physical address: REQUIRED / City: / State: / Zip code:Mailing Address or P.O Box: / City: / State: / Zip code :
Spouse Information:
Full legal name: / Home phone:( ) / Cell phone:
( ) / Date of birth:
SSN:
- - / Address if different than above: / Gender:
Male Female
Spouse Employer: / Employer Address: / Phone:
( )
If the patient is a minor under age 18:
Father’s full name: / Father’s SSN:- - / Father’s DOB: / Father’s phone:
( )
Address (IF DIFFERENT THAT PATIENT): / Cell phone:
( )
Father’s Employer: / Employer’s Address: / Work Phone:
( )
Mother’s full name: / Mother’s SSN:
- - / Mother’s DOB: / Mother’s phone:
( )
Address(IF DIFFERENT THAT PATIENT): / Cell phone:
( )
Mother’s Employer: / Employer’s Address: / Work Phone:
( )
Insurance Information:
Primary Insurance Carrier: / Subscriber/Policy Holder Name: / Relationship to the patient:Secondary Insurance Carrier: / Subscriber/Policy Holder Name: / Relationship to the patient:
SSN: / DOB: / Phone:
( )
Address :
If insurance is Medicare, which state did you obtain coverage? State:______
Primary Care Physician: ______Phone:______
PCP Address: ______
NEW NEW PATIENT/NEW PROBLEM MEDICAL HISTORY DATE: ______
Name: ______DOB:______Age: ______
All fields required Are you left handed or right handed? □ Left or □Right
Why are you seeing the doctor today? HT:_____ WT:_____ BP:_____P:______
LOCATION: □ Left or □Right
_____NECK _____ UPPER BACK _____LOWER BACK _____PELVIS _____SHOULDER
_____ ELBOW _____WRIST _____HAND _____HIP _____KNEE
_____ ANKLE _____FOOT Other area of the body: ______
ONSET/TIMING: My condition today is: □ Injury (Date occurred: ______) □Chronic □Recurrent
□Non injury (describe) ______
DURATION: How long has this been a problem? ______
CONTEXT: If injury, how did it occur? □ Sports □ Motor vehicle accident □Work related injury
□ Fall □ Describe injury: ______
______
MY CONDITION CAN BE DESCRIBED AS:
QUALITY: □SHARP □DULL □ACHING □THROBBING □OTHER ______
SEVERITY: □MILD □MODERATE □ SEVERE (0-10) ______
DURATION LASTS FOR: □MINUTES □HOURS □CONSTANT
TIMING: My condition occurs: □W/EXERCISE OR ACTIVITY □ AT REST □NIGHTTIME □ SITTING □ STANDING
CONTEXT: My condition is getting: □ WORSE □ STABLE □ IMPROVING □RECURRING
MODIFYING FACTORS:
My condition is relieved by: ______
My condition is aggravated by: ______
ASSOCIATED SYMPTOMS:
My condition has the following signs and symptoms: □ SWELLING □ BRUISING □ REDNESS □ FEVER □ CHILLS□ NUMBNESS
□ TINGLING □ LIMB FEELS COLD □ OTHER: ______
WHAT TYPES OF TREATMENT HAVE YOU HAD FOR THIS PROBLEM?
_____ANTI-INFLAMMATORY MEDICATIONS _____SURGERY
_____CORTISONE INJECTIONS _____NO TREATMENT
_____PHYSICAL THERAPY _____OTHER
HOW WERE YOU REFERRED TO US?
_____PRIMARY CARE DR. ______ATHLETIC TRAINER______
_____EMERGENCY ROOM______INTERNET
_____OTHER ______
HAS ANOTHER PHYSICIAN TREATED YOU FOR THIS PROBLEM: □YES □NO
PHYSICIAN /PA/NURSE PRACTITIONER NAME: _________
FACILITY: ______
STUDIES PERFORMED?: □ X-rays □ MRI □CT Scan □Ultrasound □Bone Scan
MEDICAL HISTORY DATE: ______
NAME: ______AGE: ______
PAST MEDICAL HISTORY: (Check all that apply)
□CANCER Type:______TREATMENT: ______
CANCER DISEASE STATE: □CANCER ACTIVE □ CANCER CURED □ CANCER IN REMISSION
□MUSCULAR DYSTROPY □MULTIPLE SCLEROSIS □POLIO □ANXIETY □ASTHMA
□COPD □DEPRRESSION □DIABETES □GOUT □HEPATITIS □ALCOHOLISM □HYPOTHRYROID □HYPERTHYROID □ STROKE □KIDNEY STONES □LIVER DISEASE □MIGRAINES □ KIDNEY DISEASE □ANEMIA □ PHEBITIS □AIDS □HIV POSITIVE □BLEEDING DISORDERS
If under 18, Childhood immunizations up to date? □ Yes □ No Tetanus current? □ Yes □ No
HEART DISEASE: (Check all that apply)
□ATRIAL FIBRILLATION □CONGESTIVE HEART FAILURE □HYPERTENSION
□ELEVATED CHOLESTEROL □IRREGULAR HEART RHYTHM □HEART ATTACK
□CARDIAC BYPASS SURGERY □CARDIAC CATHETERIZATION □PACEMAKER PLACEMENT
OTHER MEDICAL CONDITIONS: ______
PAST SURGICAL HISTORY: (Please include specific body part)
TYPE OF SURGERY / YEAR / TYPE OF SURGERY / YEARMEDICATIONS: □ See attached list (list prescription and over the counter)
Name of Medication / Dose/ Frequency / ReasonDRUG ALLERGIES: □ No Allergies
Allergies / Reaction: (Rash, swelling, stomach upset, etc.)FAMILY HISTORY: M-Mother F-Father S-Sibling GM-Grandmother GF-Grandfather
YES / NO / Relative / Disease state / YES / NO / Relative / Disease stateSTROKE / CANCER
HEART TROUBLE / BLEEDING DISORDERS
HIGH BLOOD PRESSURE / MENTAL ILLNESS
DIABETES / ALCOLOHOLISM
ARTHRITIS / KIDNEY PROBLEMS
SEIZURES / OTHER:
MEDICAL HISTORY DATE: ______
NAME: ______AGE: ______
SOCIAL HISTORY
Marital Status: □ Married □ Single □ Separated □ Divorced □ Widowed
Could you be pregnant?: □ Yes □ No
Do you smoke cigarettes? □ Yes □ No How many per: day? ______How many years?_____
Smokeless tobacco? □ Yes □ No How many cans per week? ____ How long? ______
Did you quit? □ Yes, When? _____□ No
Do you use alcohol? □ Yes □ No How many per: Day ____Week_____ Month ______
Recreational Drug Use: □ Yes □ No If yes, please explain______
Employment Status: □ Student □Employed □Unemployed □Homemaker □Retired
Job Description: ______J
REVIEW OF SYSTEMS (Please answer yes or no in each box)
GENERAL HEALTH / HEAD AND NECK / RESPIRATORYYES / NO / YES / NO / YES / NO
FEVER / HEADACHES / CHRONIC COUGH
CHILLS / BLURRED VISION / BLOODY SPUTUM
FATIGUE / SLEEP APNEA / WHEEZING
NIGHT SWEATS / HEARING LOSS / DIFFICULTY SWALLOWING
CARDIAC / MUSCULOSKELETAL / PSYCHIATRIC
SWELLING EXTREMITIES / BACK PAIN / ANXIETY
SHORTNESS OF BREATH / JOINT STIFFNESS / DEPRESSION
CHEST PAIN-AT REST / JOINT PAIN / PANIC ATTACKS
CHEST PAIN-W/ACTIVITY / FOCAL WEAKNESS / INDULGENCE
PALPITATIONS / EATING DISORDER
NECK / GASTROINTESTINAL / ENDOCRINE
PAIN / CONSTIPATION / APPETITE CHANGES
STIFFNESS / BLOOD IN STOOL / EXCESSIVE THIRST
SWOLLEN GLANDS / DARK , TARRY, STOOL / EXCESSIVE URINATION
NEUROLOGICAL / SKIN / HEMATOLOGY
DIZZINESS / RASH / EASY BRUISING
SEIZURES / BRUISING / FREQUENT NOSE BLEEDS
FOCAL WEAKNESS / ULCERS / ENLARGED LYMPH NODES
REV: 01/20/2014
Patient Name______Date of Birth ______
NOTICE OF PRIVACY PRACTICES
The office of Central Virginia Orthopaedics & Sports Medicine maintains protocols to ensure the security and confidentiality of your personal information. We have physical security in our building, passwords to protect databases, compliance audits and virus/intrusion detection software. Within our practice, access to your information is limited to those who need it to perform their jobs.
A NOTICE OF PRIVACY POLICIES BROCHURE will be given to every new patient at the time of his or her initial visit. You have a right to:
Inspect and obtain a copy of your health record as provided by state law.
Amend your health record as provided by state law.
Obtain an accounting of disclosures of your health information as provided by state law.
Request confidential communications of your health information and restrict certain uses and disclosures of your health information (we are not required by law to agree to a requested restriction).
Central Virginia Orthopaedics & Sports Medicine is permitted to use or disclose health information without the individual’s written authorization in certain circumstances. Two examples would be for public health requirements or court orders.
Central Virginia Orthopaedics & Sports Medicine will not make any other use or disclosure of a patient’s protected health information without the individual’s written authorization. Such authorization may be revoked at any time. Revocation must be in writing.
If you have any questions and would like additional information, contact our privacy officer at 540-372-6737. If you believe your privacy rights have been violated, you can file a complaint with the privacy officer by phone or in writing at Central Virginia Orthopaedics & Sports Medicine, Privacy Officer, 501 Park Hill Drive, Fredericksburg, Va 22401. No retaliatory action will be made against any individual who submits or conveys a complaint of suspected or actual non-compliance of the privacy standards.
CENTRAL VIRGINIA ORTHOPAEDICS & SPORTS MEDICINE, P.C.
Patient Name ______Date of Birth ______SS# ______
Authorization to treat: I hereby grant permission to the physicians and staff of Central Virginia Orthopaedics & Sports Medicine, P.C. to perform any necessary procedures to treat the medical condition(s) for which I am seeking assistance. I understand that, except in any emergency situation, the staff will discuss with me my treatment options and that I will have the opportunity to accept or refuse specific treatments at that time.
Authorization to release information: I hereby authorize any holder of medical information about me sent to my insurance carrier, sponsoring agency, Social Security Administration and its intermediaries or carriers, when relevant, any such information that is requested by them needed for the processing of insurance benefit claims. I HAVE BEEN PRESENTED WITH A COPY OF THE NOTICE OF PRIVACY PRACTICES AS DISCLOSED BY LAW, OUTLINING MY RIGHTS REGARDING MY HEALTH INFORMATION.
Assignment of benefits: I certify that the information I have given is correct. I hereby authorize payment to Central Virginia Orthopaedics & Sports Medicine, P.C. of the benefits payable to me and to my physician(s). In applying for payment under Title XVIII of the Social Security Act, I request payment of authorized benefits be made on my behalf to those who accept this assignment. Even though Central Virginia Orthopaedics & Sports Medicine, P.C. accepts assignment of insurance company payments, insurance carriers occasionally send payment checks to the patient for services rendered by the physician. I agree to forward any such payments I receive to Central Virginia Orthopaedics & Sports Medicine, P.C. as soon as I receive them.
Charges for services: The charges for the Central Virginia Orthopaedics & Sports Medicine, P.C. are for the physician’s professional fees and services. These charges do not include Surgery Center or hospital facility fees. The facility will be billed separately by the facility.
Payment for services: As a courtesy to you, we will file claims with your insurance company. Monthly statements are mailed to patients only if they are responsible for some portion of the bill. Patients who have no insurance coverage should be aware that payment for service is due on the day you are seen. A discount will be given for full payment on the day of your visit. We accept payment by Visa, MasterCard, Discover, cash and check.
Patient responsibility for payment: I understand that my insurance coverage is a contract between my insurance carrier and me, NOT between the insurance carrier and Central Virginia Orthopaedics & Sports Medicine, P.C. Ultimately, all fees are my responsibility. Should timely payments not be made on my account, I authorize Central Virginia Orthopaedics & Sports Medicine, P.C. to retain the services of an attorney or collection agency to assist with the collection. Any expenses incurred by Central Virginia Orthopaedics & Sports Medicine, P.C. for such action shall become an additional liability for which I assume responsibility. There will be a $50.00 charge for returned checks. If at any time, should your insurance information change or we need to bill another carrier, worker’s compensation or new personal insurance, it is your responsibility to furnish the billing information. If you do not furnish this information within 30 days of the initial visit to be billed, any/and all charges will be your responsibility.
I agree and understand:
______
Patient or Parent/Guardian Signature Date
******Please make sure we have an updated copy of your insurance card(s)******
AUTHORIZATION FORM FOR DISCLOSURE OF PROTECTED HEALTH INFORMATION
In order for Central Virginia Orthopaedics & Sports Medicine to disclose Protected Health Information to someone other than you, you must complete this authorization.
______
Name of Patient (Please Print) Date of Birth
I authorize Central Virginia Orthopaedics & Sports Medicine to disclose information on my health care to the following person(s)
( ) Spouse______
( ) Other (please identify) Telephone Number:
______
______
______
______
This authorization is valid until:
( ) ______date/event
( ) One year from date I sign this form
( ) Indefinitely
( ) At this time, I do not want my personal health information disclosed to anyone
I have the right to revoke this form at any time by submitting a cancellation authorization in writing to Central Virginia Orthopaedics & Sports Medicine.
______Date______
Your signature