CLEVELAND CLINIC

BUILDINGS & PROPERTIES

PROCEDURE FOR PAYMENT

All requests for payment must be submitted on either of the below named forms (the forms and the instruction sheets are provided on our website):

·  Architectural & Engineering Payment Request (to be used by Architectural & Engineering Firms)

·  Application and Certificate For Payment (to be used by all other vendors)

A&E requests must provide proper back-up for expenses

Construction requests must include:

·  Completed Affidavit of Sub Contractor Form (which lists the amount owed to each subcontractor and major material supplier for that application)

·  “Unconditional” Waiver of Lien from the prime contractor for the previous application of payment (must be included with the current application)

o  Example: Application #2 must include a waiver from you, the prime contractor, for the total amount of Application #1

·  “Unconditional” Waiver of Lien from your sub contractors and major material suppliers

o  We are allowing two payment periods for you to provide the required waivers.

§  Example: Application #3 must include the “unconditional” waivers from your subcontractors and major material suppliers that were listed on your Affidavit of Sub Contractors Form for Application #1.

·  All Affidavit of Sub Contractor Forms and Waivers of Lien must be notarized

o  Unconditional Waivers of Lien Forms are provided on our website

o  Affidavit of Sub Contractor must be obtained via Ohio Legal Blank

o  NOTE: The CC Project number must be on all forms!

Other vendors using the Application and Certificate for Payment do not have to hold retainage, nor do you have to provide Affidavits/Waivers of Lien. However, all back-up documents must be provided.

·  Example: furniture supplier should include a list of the furniture items

Construction Website: http://ccf.org/ocm

Please send the payment requests forms to Mary Wandersleben at .

Do not attach a copy of your company invoice form. DO NOT MAIL HARD COPIES!

Note: When On Base comes on-line you will be issued a secured FTP to upload your invoices. More instructions will follow at that time.